Date and time: Thursday, 25th of June 2020 at 17:00 London time - Countdown

Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.

Participants

Board members

Allan Mustard (chairing)
Paul Norman
Rory McCann
Guillaume Rischard
Joost Schouppe
Tobias Knerr
Mikel Maron (present during the public part of the meeting)

Biographies.

Guests

Open to all OSMF members.

12 guests

Guests are welcome to speak at the end of the meeting on the topics that have been discussed.

Not Present

Administrative

Previous minutes

2020-05-21 Accepted

Circular Resolutions

Board_Rules_of_Order#7._Circular_Resolutions

2020/Res25 Approve financial hardship fee waiver 2020051310000099

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.
Unanimously accepted on 2020-05-26 with 7 votes in favour: Tobias Knerr, Paul Norman, Rory McCann, Guillaume Rischard, Joost Schouppe, Allan Mustard (I can see a student in [reducted country] as having financial need, and they are an active mapper #comment modified as it contained identifiable information), Mikel Maron.

2020/Res26 Accept the Active Contributor Program as outlined by MWG

The MWG has been working on the framework for implementing the Active Conttributor membership program. This is made possible by a vote during the 2019 AGM. The working group has consulted the community and written down the details of the implementation here. The Board agrees with the MWG further implementing the program as outlined there.
Unanimously accepted on 2020-06-01 with 7 votes in favour: Joost Schouppe, Allan Mustard ("When we recieve an application..." should be spelled "receive"), Paul Norman, Tobias Knerr, Mikel Maron (Would like to see how the 42 mapping days cut off plays out. It seems a bit high to me, but fair enough to give it a try and adjust later if needed), Rory McCann, Guillaume Rischard.

2020/Res27 Adopt LWG recommendation for standard style tile license

Following the recommendation of the LWG, the board decides that map tiles in the "standard" style produced on and provided from OSMF infrastructure are licensed as a ODbL 1.0 Produced Work with no additional terms effective July 1st 2020.
Accepted on 2020-06-02 with 6 votes in favour: Paul Norman, Joost Schouppe, Allan Mustard, Rory McCann, Mikel Maron, Tobias Knerr. 1 not voted: Guillaume Rischard.

2020/Res28 Select Microgrant observers

We received four applications to monitor the Microgrants team. We select Mike Collinson and Craig Allan for the job. They will receive meeting invites by the chair of the Microgrants team and have access to all the docs.
Unanimously accepted on 2020-06-05 with 7 votes in favour: Joost Schouppe, Guillaume Rischard, Mikel Maron, Allan Mustard, Tobias Knerr, Rory McCann, Paul Norman.

2020/Res29 Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“

Accepted on 2020-06-05 with 4 votes in favour: Guillaume Rischard, Joost Schouppe, Allan Mustard, Rory McCann (I interpret this question as granting them conditional permission to use the “OSM” trademark while the dateset is nearly entirely based on OSM data, they remain a good player in the OSM space, and that the OSMF reserves the right to withdraw this if things change, or with an appropriate notice, and hence vote yes). 1 disagreed: Paul Norman (We should have conditions that their product must remain based on OSM data without adding in other data sources and that we can revoke permission after giving notice). 2 abstained: Tobias Knerr (self-declared conflict of interest), Mikel Maron (self-declared conflict of interest).

2020/Res30 Approve official accounts for 2019

Report of the Directors and unaudited financial statements for the year ended 31 December 2019 for OpenStreetMap Foundation (10 pages, file type: .pdf, file size: 21 KB) The accounts reflect Michelle's figures which you all have access to in Xero, without the need for any adjustments, other than moving the corporation tax refund to debtors.* The corporation tax charge for the year of £6,963 is based on the net conference income less scholarship costs. The Profit and Loss account figure of £2,710 includes the adjustment of £4,253 on the previous year’s provision. The changes in directors have been included, and I guess whichever of us has access to a printer can sign them.
Unanimously accepted on 2020-06-06 with 7 votes in favour: Allan Mustard, Guillaume Rischard, Paul Norman, Joost Schouppe, Rory McCann, Tobias Knerr, Mikel Maron.

* Michelle Heydon (accountant)

2020/Res31 Approve the microgrant finalists proposed by the microgrants committee on June 5, 2020

Proposal attached [1]. This increases the number of projects beyond limit we previously set to 13 [2].
~~Voting closes on 2020-06-17~~. Voting was cancelled.

[1] Will be linked after voting has closed or finalists have been notified.
[2] Total of the 13 projects: €47,358

2020/Res32 Approve financial hardship fee waiver 2020061010000048

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.
Accepted on 2020-06-17 with 6 votes in favour: Guillaume Rischard, Rory McCann, Joost Schouppe, Tobias Knerr, Mikel Maron, Paul Norman. 1 not voted: Allan Mustard.

Previous action items

See Board/Action_Items.

Reportage

Brief updates are noted in the action items table. For longer comments see below.

Guillaume to decide on next steps regarding an email service for OSMF

Guillaume did a complete export. Big amount of data on Google.

Discussion with sysadmins. Difficult to find a provider with the following four requirements:

mail server for a domain.
have aliases and groups.
webmail.
imap access.

On webmail

Joost uses it but is ok without it.
Previous board members required webmail and so might future ones.
Also needed by Working Groups.

Treasurer's report

Guillaume

Transferwise account: kept an amount for current exprenses and moved the rest to Triodos (our new bank) savings account.
Triodos savings account: 0.3% interest/year - 90 days notice to take it out.
Triodos: also doing bonds for 0.4% interest but just for one year.
Mollie (payment provider) took ages to reply when wanted to configure our new Transferwise account.
- We have EUR 314.66 there - Trying to take it out.
- Disabled on CiviCRM, so we can't take any more money there.
- They only accept only accounts with IBAN registed in company name.
Barclays (our old bank): we don't have access to web banking anymore, downloaded last statements.
GSoC: Guillaume gave Peter the account needed.

Action items

Board to look if Barclays account is referred anywhere.
Board to help Guillaume contact people who used the Barclays account number for donations/memberships.
Guillaume to send text about updated account to the Board, to be circulated in communication channels.

Publication of pseudonymous membership lists

Suggestion of publishing list of usernames of OSMF members as an additional protection against takeover concerns and to improve transparency in general. Opt-in basis to alleviate privacy concerns. Related board discussion: 2020 May
Tobias

Blocked by the lack of volunteer willing to implement necessary changes (sign-up process & list publication).
Membership Working Group (MWG) doesn't have the capacity.

Action item: Tobias to send a call to community for volunteers.

Microgrants selection

The call for microgrant applications has closed, and the 48 proposals are on the OSM wiki. Microgrants page Timeline Background: Providing microgrants was a topic discussed extensively during the 2018 Face-to-Face board meeting, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. A consultation document was shared in 2018 with the membership and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the State of the Map 2018 conference (read some discussion points and questions). Work on Microgrants was paused in 2018 and restarted after the 2019 F2F meeting. Related board discussions/decisions: 2020 Mar - Res16 Start the Microgrants Committee, Apr 2019 Sep, Oct 2018 Apr, Jun, Jul, Aug, Sep 2017 May, Jul, Aug Related osmf-talk discussions: 2019 Aug, Oct community asking about consultation, board asking for feedback 2018 Oct (asking for input) Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep. Related SotM 2018 session: there was a lightning talk, for community feedback
Joost

Board asked and received additional details from the Microgrants committee.
One controversial proposal.
13 suggested proposals - over the limit of applications (which was 10) but below budget (the maximum was EUR 50.000).

Motion to name controversial proposal and then proceed to closed portion at end of meeting.
Accepted with 3 votes in favour: Joost Schouppe, Guillaume Rischard, Rory McCann. 2 disagreed: Allan Mustard, Mikel Maron. 2 abstained: Paul Norman, Tobias Knerr.

The controversial proposal was the Maputo 1000km Challenge.

Motion to accept the 12 relatively non controversial proposals sent by microgrants committee. The 13th is left for closed session discussion.
Unanimously accepted.

Points mentioned during discussion

The 12 applications weren't entirely uncontroversial.
Background of applicants and beneficiaries should be included in future rounds of microgrants applications.
Not thrilled to go over 10 applications, as specified in the Microgrants framework # (Comment that for other board member the financial limit is more important).

Microgrants committee and Joost thanked for their work.

Action Item: Joost to send formal email thanking the Microgrants Committee.

Post meeting addition: The 12 selected proposals have been announced.

Local Chapter agreement update and update on Local Chapter applications

Local Chapters agreement update The board, after discussions with OSM US regarding their Local Chapter application, is working on offering OSM US a modified Local Chapter (LC) agreement. Snapshot of draft OSM US LC Agreement Current template of Local Chapter agreement. Diff. The updated LC agreement template, once finalised, will be used for future LCs and the update will be suggested to existing LCs. Related board discussions/decisions: 2020 Jun Local Chapter agreement update (mid-month board chat) May OSM US LC application (mid-month board chat) May Res21 Ask corporate counsel for advice on latest LC application changes Feb OSMUS local chapter application status, addendum, State of the Map US Quick Licence 2019 Nov Proposed addendum to Local Chapter Agreement to become a US local chapter (+ additional background) -- Open Local Chapter applications.
Joost and Rory

Topic reordered during meeting.

OSGEO Oceania LC application

Individual community members consultation by Rory, few replies, seemed positive.
OSMF membership consultation pending.

Argentina LC application

OSMF membership consultation done.
Some questions about clause for becoming a member requiring a board approval.
They sent an email after most of the replies, explaining background on most controversial part.

Action item

Joost to consolidate feedback, have chat with Asociación Civil Geolibres (Argentina) and then come back to the board.

Recent Corporate Member application

The LWG was asked for input related to the name of a product by a company that applied to be a Corporate Member.
Joost

The LWG has replied to the board.

Point mentioned during discussion:

The use of the name on the company's website is providing context - Out of context would be easily confused.

Action Item: Rory to draft email to company to see if they are willing to change the product name.

General issue: How to deal with descriptive uses of our marks in services or software features.

Responses to RFC on iD governance

The board is looking for comments on the post "Toward resolution of controversies related to iD".
Allan

Last response: 14th of June.

Compiled digest of responses for board, excluding messages that went astray or criticised board for taking this on.
Emailed board members and asked for feedback on what would be the next step.

Allan asked if there are questions by board members.
> None.

Proposal for hiring paid sysadmins to assist Tom and Grant

Recent board discussions and communications related to hiring: 2020 May Hiring policy discussion during mid-month chat Board's email to membership: "Framework for the foundation's hiring practices" Board's email to Advisory Board: "Framework for the foundation's hiring practices" Minutes of meeting with Corporate Members of the Advisory Board. Topic: Framework for the foundation's hiring practices 2020 Mar Hiring session during board's 2020 screen-to-screen meeting Dialogue with OSM System Administrators during board's screen-to-screen meeting
Allan

Points mentioned:

Related to the drafting of a Hiring Framework by Tobias.
We're very close to coming up with a specific proposal that we would put out to the community for comment.

Allan asked if there are questions by board members.
> None.

Status of attribution guideline

The board had received a draft attribution guideline by the Licensing Working Group (LWG) and is working on its text. Current board draft (text as on 2020-06-22). Diff with LWG version. Attribution related board minutes: 2020: Jan Attribution and lack thereof, Apr Update on LWG's rewrite of attribution policy, May Status of Attribution policy, Status of Facebook attribution issue on mobile 2019 Oct Attribution by Facebook Attribution guidance related LWG minutes: 2020: Jan (“Twitter attribution thread”), Feb, Mar, Apr 2019: Jan, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec 2018: Dec OSMF members related discussions: Attribution guideline status update: 2019 Aug, Sep, Oct, Nov, Dec Attribution: board letter to Facebook: 2019 Oct, Nov
Paul and Guillaume

Paul and Guillaume completed text, sent to LWG.
Unsure for timeline for the LWG response. We might in parallel send it for community feedback.
Clause 4.3 in ODbL and guidelines looked by lawyer who says it makes sense.

Suggestions

Make some effort to have clear communication line with LWG and ensure we don't
Have joint meeting with LWG.
Ask our pro-bono lawyer to look at the current text.

On asking the Corporate Member representatives on the Advisory Board (AB) if they have legal advice on ODbL and provide it to us
Asked by Rory during AB Corporate Members meeting on 2020-06-22 - didn't receive anything yet.

Different views on whether it will yield valuable information.
Advice received by companies most likely to be internal communication instead of published brief.

Action Items

Rory, Guillaume and Paul to draft email to our pro-bono lawyer.
Rory to draft email to our AB Corporate Members for sharing legal advice on ODbL.

Funding for OSM-related projects

Addition of the topic after the agenda got locked was approved by the Secretary.
Guillaume

On Nominatim

Sarah Hoffmann (Nominatim dev) is going to freelancing and wants to do consulting on Nominatim.
Generally difficult to start and have good, recurring clients.
Lots of ideas regarding Nominatim (e.g. multilingual features) and limited time to work on them.
Guillaume asked Sarah to send what she is interesting in working on.

Question by Guillaume on whether OSMF would be interested in working with Sarah or other projects if opportunity arises

Points mentioned during discussion

Project support would normally be done through the Engineering Working Group (EWG), which is not very active.
Management should not be done by the board.

Suggestions

Reanimate EWG and ask it to submit a budget proposal.
Ask EWG to support community with software projects that the community wants.

On EWG

Two iterations of the Working Group.
Not a lot of people involved.
Might have suffered for not having clarity on purpose.
If scope needs expanding, need more people.
Not being entirely clear in purpose and what it is solely responsible for.

Discussion of proposal in relation with the overall hiring discussion (requested by Tobias).

Points mentioned during discussion:

Proposal could be a substitute for hiring someone to work part/full time on API or website.
Not viewed as a substitute for hiring people to augment our volunteer sysadmins.
If we have hiring guidelines - the EWG hiring should align with those.

Action Item: Paul, Tobias and Guillaume to draft a proposal for rebirth of EWG, to be looked at the next meeting.

Need to update https://wiki.osmfoundation.org/wiki/Membership to reflect 2020/Res26 Accept the Active Contributor Program as outlined by MWG (?)

Action Item: Membership Working Group (MWG) and Dorothea to work on that.

Question by Tobias if someone can already apply under the new program
> It has been approved, so the program is active. Practically, we need to configure CiviCRM.

Question by Tobias on community consultation regarding membership pre-requisites - it was paused for the fee-waiver community feedback to take place first. Will it start moving again?
> Yes

Paul had to disconnect.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview. AB related updates and board discussions: 2020 Jan, Feb, May 2019 Jan, Mar, Jun, Jul, Aug, Oct 2018 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Dec 2017 Jan, Feb, Mar, Apr, May (F2F), Oct
Joost

Question by Rob Nickerson (OSM UK representative) on the recent acquisition of Mapillary by Facebook.
Consultation by the board on a framework "Toward resolution of controversies related to iD".
The board had an online meeting with Corporate Members of the Advisory Board on attribution.

Monthly Local Chapter presentation - OpenStreetMap France

OpenStreetMap France is an OSMF Local Chapter since 2017. About this section: New idea: Invite a LC to speak at each OSMF Board meeting.
Rory

The presentation was deferred to the next meeting due to audio problems.

Any other business

Board calendar

Guillaume had discussion with Thomas Skowron (OSMCal dev) and in the future it might be possible to subscribe to all board meetings via OSMCal.

Question from Guillaume on how board members are organising their calendars.
Do we need a central calendar?

Points mentioned during discussion

Nice to have a central calendar, easily visible and found.
In interest of the community to also have visibility of non-public meetings.
Would help with record-keeping.

Dorothea offered to send links so that people can subscribe to calendars (see below).

Link for addition of future board meetings to your calendar If you want future board meetings to be automatically added to your calendar, you can subscribe to the following iCalendar link. Instructions on how to do that depend on which calendar software/service you use. The link is provided for your convenience. Please note that: It might not work when Framasoft servers experience problems. You might get delayed updates, depending on how often the calendar service from your side syncs/checks for updates. Both public and non-public meetings are added to this calendar. The later ones have a note in their description about being non-public. Online calendar Showing public and non-public board meetings, including face-to-face meetings, meetings with guests and some Annual General Meetings (November 2017 onward): https://framagenda.org/apps/calendar/p/cDnygiHq4aLGZ6pA

Allan's SotM 2020 presentation

Allan mentioned that he will give a presentation at State of the Map 2020 (you can watch the presentation here), and there will be a Q&A session in the afternoon (online pad with notes by participants).

Guest comments or questions

Question by Christian Quest on whether there will be a comment by the board on the Facebook/Mapillary deal

> We'll see how it goes (Both Mapillary and Facebook are OSMF Corporate Members).

Question by Eugene Alvin Villar on what will happen with Mapillary's OSMF Corporate Membership

> We don't know. They might not know yet either.

Thanks to the board by Jamie Woodhouse and Christian Quest.

Closed session

Mikel Maron had to attend another meeting.

Decision on the Maputo 100km Challenge Microgrants proposal

The board had a closed session to decide on the approval of the Microgrants Maputo 1000km challenge proposal, which was short-listed by the Microgrants Committee and considered controversial by the board.

Approve the Microgrants Maputo 1000km challenge proposal, short-listed by the Microgrants Committee.
Did not pass with 6 votes against: Allan Mustard, Guillaume Rischard, Joost Schouppe, Paul Norman, Rory McCann, Tobias Knerr. 1 did not vote: Mikel Maron (not present)

Action item: Joost to inform the Microgrants Committee.

Next meeting

Board meetings take place online once a month.
New recurring date and time: On the 3rd or 4th Thursday of the month, at 17:00 UTC.

Acronyms

Board/Minutes/2020-06

Participants

Board members

Guests

Not Present

Administrative

Previous minutes

Circular Resolutions

2020/Res25 Approve financial hardship fee waiver 2020051310000099

2020/Res26 Accept the Active Contributor Program as outlined by MWG

2020/Res27 Adopt LWG recommendation for standard style tile license

2020/Res28 Select Microgrant observers

2020/Res29 Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“

2020/Res30 Approve official accounts for 2019

2020/Res31 Approve the microgrant finalists proposed by the microgrants committee on June 5, 2020

2020/Res32 Approve financial hardship fee waiver 2020061010000048

Previous action items

Reportage

Treasurer's report

Publication of pseudonymous membership lists

Microgrants selection

Local Chapter agreement update and update on Local Chapter applications

Recent Corporate Member application

Responses to RFC on iD governance

Proposal for hiring paid sysadmins to assist Tom and Grant

Status of attribution guideline

Funding for OSM-related projects

Need to update https://wiki.osmfoundation.org/wiki/Membership to reflect 2020/Res26 Accept the Active Contributor Program as outlined by MWG (?)

Advisory Board - monthly update

Monthly Local Chapter presentation - OpenStreetMap France

Any other business

Board calendar

Allan's SotM 2020 presentation

Guest comments or questions

Question by Christian Quest on whether there will be a comment by the board on the Facebook/Mapillary deal

Question by Eugene Alvin Villar on what will happen with Mapillary's OSMF Corporate Membership

Closed session

Decision on the Maputo 100km Challenge Microgrants proposal

Next meeting