Board/Minutes/2019-11-20
Location: Channel "OSMF Board of Directors (Public)" on Mumble.
Date and time: Wednesday 20th November, 19:00 London time
Countdown
Participants
Board members
- Heather Leson
- Kate Chapman
- Paul Norman
- Tobias Knerr
- Joost Schouppe
- Frederik Ramm (joined ~10'08'')
- Mikel Maron (joined ~22'24'')
Guests
- 11 guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
Administrative
Previous minutes
- Board/Minutes/2019-10-16 Accepted
Circular Resolutions
Board_Rules_of_Order#7._Circular_Resolutions
Voting cancelled: 2019/Res23 Accept the proposed Microgrants implementation
| The linked document outlines this proposal. |
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2019/Res24 Approve financial hardship fee waiver 2019102710000056
| The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
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Unanimously accepted 2019-11-05 with 7 votes in favour: Kate Chapman, Frederik Ramm, Paul Norman, Heather Leson, Tobias Knerr, Mikel Maron, Joost Schouppe. |
2019/Res25 Approve financial hardship fee waiver 2019110210000154
| The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
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Accepted 2019-11-10 with 6 votes in favour: Kate Chapman, Joost Schouppe, Mikel Maron, Paul Norman, Tobias Knerr, Heather Leson. |
2019/Res26 Extend Dorothea's current contract for another six months
| The suggestion is that we set up a written paper that says: "Both parties agree to extend the original contract that was initially signed on 07 March 2018 for another six months, until 29 February 2020, or until such time as another, superseding contract is signed by both parties." |
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Accepted 2019-11-14 with 6 votes in favour: Mikel Maron, Tobias Knerr, Joost Schouppe, Kate Chapman, Paul Norman, Heather Leson. |
2019/Res27 Approve financial hardship fee waiver 2019110910000071
| The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
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Accepted 2019-11-16 with 4 votes in favour: Tobias Knerr, Frederik Ramm, Mikel Maron, Joost Schouppe. |
2019/Res28 Approve financial hardship fee waiver 2019111010000095
| The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
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Accepted 2019-11-17 with 6 votes in favour: Paul Norman, Mikel Maron, Tobias Knerr, Kate Chapman, Heather Leson, Joost Schouppe. |
2019/Res29 Approve financial hardship fee waiver 2019111110000039
| The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
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Accepted 2019-11-18 with 4 votes in favour: Mikel Maron, Joost Schouppe, Kate Chapman, Heather Leson. |
Previous action items
The list is sortable and collapsible and contains items that did not arise from board meetings. Incomplete.
| Name | Date | Action item and status | Source | Related to |
|---|---|---|---|---|
| Board | 2019-09 | to decide about registration at the Benevity Causes Portal | Donation | |
Taken up by Frederik 2019-11 |
2019-07-17 | to contact Telenav about transfer of openstreetcam domain. # Potentially also contact other parties, depending on the feedback from the LWG. |
meeting | LWG |
| Board | 2019-09 | to decide about the NextGIS donation. | Donation | |
| Board | 2019-07 | to decide about the NextGIS donation. | Donation | |
| Board | 2019-07 | to decide on next steps regarding an email service for OSMF. | FOSS policy | |
| Board | 2019-07 | to decide on whether the team that plans a SotM in Africa can get the sponsorship amount from Facebook through OSMF. Unknown amount and whether this will be needed for more sponsors. # Pre-requisites: Sign the SotM quick licence agreement and agree to provide invoices to OSMF prior to the money transfers. |
Regional SotMs | |
# Done |
||||
# Related talk@ discussion The decision seems to be (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions. |
LWG | |||
# Done (discussion on initial suggested changes (doc), discussion on revised document). |
||||
| Frederik/Heather | 2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). # Possibly completed. |
F2F 2019 | GDPR |
| Frederik | 2018-09-20 | to update Roland Olbricht, maintainer of the Overpass API (downstream data controller). | meeting | GDPR |
| Joost/Heather | 2019-10-16 | to work on a running document regarding Facebook attribution. | Meeting | |
| Joost/Heather | 2019-10-16 | to work on a blogpost regarding Microgrants. | Meeting | Microgrants |
| Heather | 2019-08-23 | to process the OSGeo Oceania Local Chapter application and review the satisfaction of the minimum LC requirements. | Local Chapters | |
| Heather | 2019-07-23 | to process the FreeMap Slovakia Local Chapter applicationand review the satisfaction of the minimum LC requirements. | Local Chapters | |
| Heather | 2019-06-27 | to process the OpenStreetMap Česká Local Chapter application and review the satisfaction of the minimum LC requirements. | Local Chapters | |
| Heather | 2018-12-20 | to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism. # Was Peter's. Assigned to Heather on 2018-12-20. |
meeting | Activism |
| Heather | 2018-09 | to draft post on OSM validation practices. | Vandalism | |
| Kate | 2019-05-18 | to write Administrative Assistant's job description. # Possibly completed. |
F2F 2019 | Admin. Assistant |
| Kate | 2018-12-20 | to write to the Data Working Group to see if there's anything further the board can do to support them. | meeting | DWG |
| Kate | 2018-09 | to draft rapid response plan for when bad things happen. | Vandalism | |
| Kate | 2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website. | meeting | OWG |
| Kate | 2018-01-18 | to update the etiquette and add a reporting plan. | meeting | Communication |
| Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications. |
meeting | Communication |
| Mikel/Joost | 2019-05-18 | to document working group practices, draft WG “rules of order". | F2F 2019 | WGs |
| Paul | 2019-06-19 | # The plan won't be changed for the time being. |
meeting | Surveys |
| Paul | 2018-05 | to take feedback from the pre-F2F 2019 survey to developers that is about software. # Might have been completed. |
F2F 2019 | Survey |
| Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. | meeting | FOSS policy |
| Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. # Was Peter's |
meeting | FOSS policy |
Microgrants update
| Providing microgrants was a topic discussed extensively during the 2018 Face-to-Face board meeting, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. A consultation document was shared in 2018 with the membership and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the State of the Map 2018 conference (read some discussion points and questions). Work on Microgrants was paused in 2018 and restarted after the 2019 F2F meeting. Community feedback was asked on this document (the document had initially been put to vote but voting was subsequently cancelled to consult the community - see the related osmf-talk thread). Related board discussions: Related osmf-talk discussions:
Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep. |
| Lead: Joost |
Working document
- Incorporates most feedback from the four people that supplied some.
- Misses practical procedures (guiding applicants, what to do if things go wrong).
Point mentioned during discussion
- Kate was uncomfortable to vote, as it was her last month on the board.
Suggestions
- Another group to work on the details - probably selection committee.
- Board working session to enhance current document and make it clearer that the selection committee also implements the policy.
- Guidance to selection committee: outreach (twitter, facebook and other channels).
Frederik joined at 10'08''
Next step: Board working session.
Moderation and etiquette
| Out etiquette guidelines are at: https://wiki.openstreetmap.org/wiki/Etiquette
Related board discussion: 2019-02 |
| Lead: Heather |
Guidelines currently pertain only to mailing lists and not diary posts or other interactions.
Suggestions
- Be kind to each other, treat others with respect and give people good faith.
- Something that the new board could consider to work on.
Proposed addendum to Local Chapter Agreement to become a US local chapter
| Initial interest has been expressed before 2017 in a Local Chapter application from the US, as OpenStreetMap US has been operating for nearly 10 years and would like to see the organisation become an official Local Chapter. Communications restarted after the new OSM US was elected in 2019. The OSMF board discussed during the 2019 F2F meeting the questions received and there were in-person meetings of members of both boards during the State of the Map 2019 conference. As a first step forward, the board proposed that OSM US draft an addendum to the local chapter agreement.
The received proposed draft addendum is here. |
| Lead: Heather |
Board has talked about inserting clarification regarding trademark to addendum.
Suggestions
- Not shy back from making decisions before AGM.
On a tangent
- Formalise handover procedure.
- Create handover document.
Action item: Heather to reply to OSMUS.
Conditional planning of the next face-to-face board meeting
| Suggestion to have a very short board meeting with the old and new board after the 2019 AGM (December 14, 2019). That meeting could include voting on having a face-to-face (F2F) board meeting early next year. |
| Lead: Joost |
Mikel joined ~ 22'24''
Proposal
"The current board suggests to the next board to plan a face-to-face meeting as soon as possible after the election. It is, of course, up to the next board to decide whether or not they will take on that invitation. The current board will work to make it possible to organise a F2F meeting sooner rather than later, without setting anything to stone".
Suggestions
- Collect agenda information from board members that will stay on.
- Suggest to new board a F2F meeting early next year.
- Add above to a hand-over document.
- Let candidates know that we decided that it would be good to have a short board meeting after AGM and maybe have a vote to see if new board agrees on going ahead with planning.
- Ask Allen Gunn (of Aspiration Tech and facilitator of the F2F meeting in 2019) if he is available and willing to help.
Points mentioned during discussion
- Remaining board members to not try to dominate new members.
- Location/continent can't be suggested yet, as make up of new board still unknown.
| The board has received a request from the Licencing Working Group (LWG) to contact Telenav about the transfer of the openstreetcam.org domain to the OSMF, or at least enter an agreement in which the domain and any other rights to the name are transferred to the OSMF in the case that the current scope of the OSC project significantly changes from contributing to OSM. Related board discussion: 2019-07 |
| Lead: Frederik |
The LWG has mentioned that OpenStreetCam is currently the most prominent case of a name use similar to OpenStreetMap.
Action item: Joost to send email that Frederik has drafted.
Communication with iD maintainers
| iD is one of the default OSM map editors accessible via www.openstreetmap.org, making mapping more approachable to new contributors and also wielding considerable influence on the OSM data model. The iD core development team is small and there are also several community members who submit pull requests.
Decisions of the iD development team have attracted controversy, resulting in public discussions on various community platforms and concerns being brought to the board's attention via the pre-F2F 2019 survey. Some of the controversial tagging decisions have since been reverted. Overall, quite a few contributors are upset that iD promotes tagging styles which aren't in line with existing documentation and usage numbers. The community concerns were a subject of discussion during the 2019 board face-to-face meeting, where the decision was made to contact the iD developers, in order to find a solution to reassure mappers that their perspective is valued when it comes to tagging questions. The board came in contact with the iD maintainers after May. Additionally, there was an in-person meeting of a board member with one of the developers at State of the Map 2019. An overview will be supplied during this meeting. Note: |
| Lead: Tobias |
Bryan Housel and Quincy Morgan are maintaining and developing iD.
- Initial plan for online meeting with Bryan failed due to scheduling issue. Afterwards, there was no interest.
- Videochat with Quincy and meeting during State of the Map 2019.
iD team will include links to an installation of new iD version when doing pull requests to OSM website repository, so the community can test iD and comment on changes before they go live on osm.org.
Issues remaining to be resolved
- Authority over tagging matters.
- Rejection of Foundation's communication platforms by Bryan.
Points mentioned during discussion
- Frederik's post was personal and not representing the board.
- Bryan has said many times that he's not interested in the opinion of particular groups of the community.
- Both Bryan and the community members whose opinion he is not interested in have made valuable contributions to the project.
- Heather happy to talk with Bryan and Quincy.
Suggestions
- Talking with Bryan could be valuable.
- Separation between what iD releases and what goes live on osm.org website with separate group of people or process to check.
Approve the creation of the Local Chapters and Communities Working Group
| The Local Chapters Working Group was responsible for setting up federated OSM-Foundation Local Chapters. The WG became at some point inactive and the processing of the LC applications was taken up by the OSMF Secretary.
During the 2018 Local Chapter Congress session at State of the Map, there was a suggestion to revive the working group with focus on encouraging the growth of local communities and setting them on a path to maybe one day become a Local Chapter. In 2019 there were meetings of people interested in restarting the WG. An email was sent by Joost Schouppe (board member and interested to be involved) on the WG's mailing list, in order to determine whether anyone of the old members would be interested in staying in the group. A request to approve the revival of the LCWG was sent to the board on 2019-10-07 and a later email notified the board that the new selected name is: "Local Chapters and Communities Working Group" (LCCWG). The WG is proposed to have different scope, compared to the original. |
| Lead: Joost |
Action item: Joost to create circular resolution.
Update on Annual General Meeting and suggested Articles of Association changes
| The 13th Annual General Meeting of the OpenStreetMap Foundation will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, at 16:00 UTC on Saturday, 14 December 2019.
Voting on special resolutions and Membership Fee Waiver program change:
This year members will be voting on special resolutions and a Membership Fee Waiver program change. ("Special resolution" has the meaning given in section 283 of the Companies Act 2006). Related osmf-talk discussions:
Related: Election to board (OSM wiki) |
No action necessary.
Communicating the Annual General Meeting / election cycle in advance using the "announce" e-mail list
The Annual General Meeting / election announcements are usually made in the following order:
Suggestion to add a step before the official notice, with an email to the "announce" e-mail list. |
| Lead: Joost |
For next AGM.
Action item: Joost to create circular resolution.
Potential registration with Benevity to receive donations
We received an automatic email, suggesting registration of OSMF at the Benevity Causes Portal to qualify for donations and real-time corporate matching funds from various companies.
Points mentioned during email discussion: Might not worth it. Options if we go ahead:
|
| Lead: Heather |
Deferred to email due to time constraints.
Advisory Board - monthly update
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview. AB related updates and board discussions: |
| Lead: Heather |
Deferred to email due to time constraints.
Any other business
Thanks from board members
- Heather thanked fellow board members and Kate for chairing.
- Kate thanked everyone who served on the board with her and mentioned that she was glad to serve the community.
- Frederik thanked everyone and hopes that some will continue to be involved in OSM matters and perhaps attend future board meetings.
Guest comments or questions
Thanks to retiring board members
Imagico thanked retiring board members for their work.
Meeting end
58' after start of recording.
Next meeting
- The next meeting is the AGM.
- There is a suggestion for the first meeting of the new board to be just after the AGM. In the end, this was planned for December 23rd
- The recurring date and time is likely to change, after the new board gets elected.
Monthly board meetings used to take place online on the 3rd Wednesday of the month, at 19:00 London time, unless rescheduled.