Board/Minutes/2019-05 F2F
Draft.
Brussels, 2019-05-18 and 2019-05-19
Related blogpost by Joost Schouppe
The meeting was facilitated by Allen Gunn.
Participants
Board members
- Kate Chapman
- Tobias Knerr
- Heather Leson
- Mikel Maron
- Paul Norman
- Frederik Ramm
- Joost Schouppe
Guests
- Allen Gunn (facilitator)
- Dorothea (administrative assistant)
Agenda
Incomplete list.
Saturday
- Intro by Gunner.
- Priorities per member and desired outcomes.
- Diagrams of OSM-related words per member (+community).
- Views of OSM/OSMF, listing what is: working well/ working/ working less well/ not working. Split into two groups and find what board members agree/disagree on. Switch groups. Find common.
- Parallel sessions: 1) Communication 2) Membership.
- Discussion about Dorothea's role.
Sunday
- Poll of what board members want to concentrate on.
- Things learned so far.
- Parallel sessions: 1) Communication/ Working groups 2) Articles of Association.
- Outcomes.
- Discussion about board transitioning.
- Discussion about Dorothea's role.
- Discussion about GDPR.
- Discussion about Microgrants.
- Check out.
Topics overview
OSM and OSMF
- Views on OpenStreetMap (working well/ working/ working less well/ not working).
- Views on OpenStreetMap Foundation (working well/ working/ working less well/ not working).
- Agreement (or not) on views of OSM/F universe.
Working groups
- Questions to ask Working Groups.
- Questions for former WG members.
- Best practices/ categories to document.
WG practices
- Existing undocumented practices.
- New Practices?
Support and grow Working Groups
- Issues / Challenges.
- Possible next steps.
WGs will be approached by the board, initially with some questions.
AoA changes
Suggested changes to Articles of Association, related to membership and board terms.
- Levers (now/ soon/ think for later/ maybe not).
- Threats / Take-over scenarios.
The suggested AoA changes aim to (amongst others):
- Give the Membership Working Group (MWG) and the board more time to investigate any unusual signup patterns.
- Make it less attractive for people to join just because a particular issue is on the AGM agenda.
- Make it more difficult for an organisation to control the OSMF by having their own representatives elected to board positions.
- Increase the membership base.
- Streamline the board terms and term limits.
The MWG will be notified about the plans and feedback will be asked, when the suggested changes have taken a more final form.
Community communications + engagement
- For communication in OSM to work well, these things must be true.
- What is reality now? Strength and weakness.
- Actions.
Surveys
- Goals.
- Technical/ method.
- Themes/ Questions/ Process.
- Blogpost on pre-F2F survey.
Board transitioning
- Discussion about who will step down at the next board elections and a related announcement, so that members can start thinking about nominations.
Related to proposed AoA changes (list of changes not finalised yet).
Local Chapters
- Looking at current applications.
Microgrants
- Subgroup which will pick this up.
GDPR
- Remaining actions.
Dorothea's role
- Possibility of increasing hours and discussions with and without Dorothea being present.
Action items
| Topic | Action Item | Bottom liner(s) | Comments | |
|---|---|---|---|---|
| 1 | Board terms/ Roles/ Announcement | Write announcement and communication plan | Kate | |
| 2 | Dorothea’s role | Write job description | Kate | |
| 3 | GDPR | Complete and share job description | Fred/Heather | |
| 4 | Microgrants | Subgroup meet to finalise plan | Joost | with Mikel |
| 5 | Working Groups | WG documentation plan/ WG engage/survey | Mikel/Joost | Heather to support |
| 6 | Local chapter applications | Follow up with LWG/Board | Heather | with Dorothea |
| 7 | Articles of Association / Bylaws | Draft “soon” group of changes for “now” communications and summarise future steps/issues | Fred | Kate will review |
| 8 | Community communications + engagement | Survey methodology | Mikel | |
| 9 | Community engagement blogpost | Heather | Mikel will help | |
| 10 | F2F blog post | Joost | ||
| 11 | Pre-meeting survey | Take feedback to developers that is about software | Paul | |
| ? | “Big picture” - OSM/F universe “working/not working” |