Microgrants/Timeline

Timeline 2016-10 onwards.

Date	Details
2017-05	Face-to-face board meeting discussion.
2017-07	Board meeting - Discussion about Microgrant fundraising.
2017-08	Member question about whether any decision has been taken.
2018-04	Face-to-face board meeting discussion.
2018-06	Board meeting update - Next steps: Finalise eligibility criteria, Clean draft document, Round of consultation with the membership and Advisory Board members.
2018-07	Board meeting update - Suggestion of session during State of the Map 2018 to get some community input. Proposed as a starting point, since not everyone is going to SotM. Board working session. Two microgrant -related sessions at State of the Map 2018 conference: OSMF session ("Microgrants @ OSMF. Give some input"). HOT session ("OSM Community Grants: sharing experiences").
2018-08	Board meeting update - Some points and questions from the SotM 2018 discussions .
2018-09	Board meeting update - Consultation document on OSMF website ready to be shared with membership and the Advisory Board members. Contains outline and top questions. Will be followed by a comment period. Board working session.
2018-10	Consultation document shared with membership (thread) and the Advisory Board members, with outline and top questions.
2019-05	Face-to-face board meeting (F2F) - work restarted afterwards.
2019-08	Board working session. Board meeting - Discussion about selection committee. osmf-talk question about access to documentation of F2F decisions.
2019-10	Document put to vote. Member provided feedback on document being voted and asked board to stop voting and discuss with membership. Voting cancelled, board then asked membership for feedback (thread). Board meeting - update.
2020-01	Membership feedback asked (thread) on this second published draft of the document (diff with first version). Second published draft with minor changes accepted by board.
2020-02	Call for microgrants committee. Creation of a GitLab private repository for the Microgrants team by Secretary.
2020-03	13 applications for committee members 5 selected committee members: Geoffrey Katerrega - Uganda Hanna Krüger - Germany, Koln Janet Chapman - Tanzania/London Christopher Beddow - US/Budapest Clifford Snow - Washington state, US
2020-04	Apr 03 Committee meeting - minutes Introductions Develop work flow Application form Do we need mentors? Blog post on our plans Learn from others e.g. HOT's Rebecca Firth Budget for team Timeline to accepting proposals Next meeting(s) Elect chair person Application method Action items Other relevant stuff Apr 04 Email on osmf-talk about committee starting up and discussion Apr 09 Committee meeting - minutes Submission form Community involvement during revision of proposals Timeline Blog post AOB Action items Apr 17 Committee meeting - minutes Feedback on application form Action items Apr 19 Call for applications open, osmf-talk list discussion Apr 30 Committee meeting - minutes Waste mapping proposal Public meetings? Open Action items
2020-05	May 10 Call for microgrant proposals closes. 49 proposals on the OSM wiki. Community and membership feedback is asked (talk discussion). Proposal "OSM data assessment for flooding modeling and preparation" withdrawn after request of submitter. May 11 Committee meeting - minutes. Status check How to review the proposals Transparency Action items May 19 Committee meeting - minutes Requests for equipment Selection methods May 19 Community members who want to attend the microgrant meetings are asked to apply to the board. May 21 Membership feedback period on the microgrant applications closes. Update during board meeting and discussion on the weeklyOSM microgrants proposal (Deepl.com API use for weeklyOSM). Board decides to contact the CWG and enquire whether they are ok with OSMF opening a DeepL account, and give access to weeklyOSM, to CWG and to any other Working Group who asks. May 25 Committee meeting - minutes Selection process Provisions for grants Next actions May 28 Committee meeting - minutes Board business How to handle top 15 projects The Microgrants committee sends (via Joost Schouppe) to board a list of 15 shortlisted projects for a total of EUR 56.000. The board starts to discuss whether they will accept more than 10 applications (which was the limit on the Microgrants framework). May 29 The board announces that the selected observers for the meetings will be Mike Collinson and Craig Allan. May 30 Proposal "Deepl.com API use for weeklyOSM" withdrawn by submitter.
2020-06	June 04 Committee meeting - minutes Intro about the selection process Response by the Board Observers Report by Craig Allan June 04 Board receives list of 13 applications short-listed by the Microgrants committee, having removed 2 proposals where the applicants requested to join OSMF after the deadline. June 06 Board discussion about proposal selection during board chat. June 11 Board asks the committee for the names, OSM usernames and the volunteer activity of any unnamed recipients of the short-listed proposals. Board chat regarding the final selection. Guest during part of the chat: Christopher Beddow (Microgrants Committee). Board members decide to look into a particular application, after question from one of the board members regarding the amount requested. Joost Schouppe posts about Craig Allan's observer report on the OSMF membership mailing list. June 25 Board meeting discussion regarding the final selection. Board vetoes one of the applications short-listed by the committee and accepts the rest (12). June 29 Microgrants committee notifies successful and non-successful applicants by email.
2020-07	July 01 Announcement of the 12 selected proposals.
2021-02	Apology issued by board members Mikel Maron and Joost Schouppe regarding conflicts of interest in the awarding of microgrants in 2020, as both were closely associated with successful grantees.
2021-09	Final report by the microgrants committee (file type: .odt, file size: 29 KB) and Presentation(.pdf, 53 KB, 8 pages) by Hanna Krüger (microgrants committee) during the September board meeting.