Board/Action Items

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

• New: Action item arose during ~ past month.
• Updated: Action item had an update during past month (mentioned during a board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and updates	Source	Related to
Board	Set on 2022-03-24 for 2022-10. (Initially set on 2021-01 for 2022-01)	Updated	to evaluate the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms. # 2022-01 On the agenda. # 2022-02 On the agenda. # 2022-03 On the agenda. Decision to keep the current composition of the committee and discuss again on 2022-10.	Board	Software dispute resolution panel
Board (was: "Amanda")	2022-02-26 and 27	Updated	to ask the State of the Map organising committee what they think about the idea of restricting State of the Map presentations for big attribution violators. [Session: Attribution - Agree on an attribution enforcement strategy] # 2022-03-30 Ownership changed as Amanda self-reported that she has a conflict of interest.	2022-02 screen-to-screen meeting	Attribution
Board	2022-02-26 and 27		to turn the "must" goals of the goal list into action items at the March board meeting.	2022-02 screen-to-screen meeting
Board	2022-02-26 and 27		to rework Corporate Membership tiers [Session: Fundraising]	2022-02 screen-to-screen meeting	Corporate Members
Board	2022-02-26 and 27		to make up a table with (date, board member, local chapter/other interest group/communication channel) where we keep track whether the people on the respective channel have heard of us or not. [Session: Board communication]	2022-02 screen-to-screen meeting	Board communication
Board	2021-12-11		to choose a new board member with legal responsibility and in charge of EU relations for the EU transparency register.	Action item after 2021 board election	EU transparency register
Board	2021-04		to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). # 2021-07 The board appointed Andy Allan and Michael Collinson to the special committee on takeover protection.		Takeover protection
Board	2021-08-13 (board chat)		to email the documents requested by St John's Innovation centre to Dorothea. # 2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.	Mid-month board chat	OSMF's registered office
Board (was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).	2020-10	On-hold	to revitalise the Diversity and Inclusion Special Committee. # 2021-10-29 decision to put this item on hold. # 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.	S2S 2020	Wrap-up session
Amanda	2022-03-24	New	to contact the suggested members of the moderation team and schedule a meeting of the board with them in order to get to know them. Will also ask them to write a paragraph about themselves.	Board meeting	Moderation team for talk and osmf-talk mailing lists
Amanda	2022-02-26 and 27	New and completed	to ask the Special Committee on Takeover Protection for status update and to to send any report to the board. [Session: Takeover protection] # 2022-03-24 The Special Committee on Takeover Protection sent an interim report to the Secretary some months ago. The Secretary had recently asked them to send the report to the whole board.	2022-02 screen-to-screen meeting	Special Committee on Takeover Protection
Amanda	2022-02-26 and 27		to remind Advisory Board (AB) members about the attribution guidelines during the next Advisory Board meeting. [Session: Attribution - Agree on an attribution enforcement strategy]	2022-02 screen-to-screen meeting	Attribution
Amanda	2022-02-26 and 27		to start the process on a circular resolution to disallow board members with conflicts of interest from starting a circular resolution/motion on a topic. [Session: Conflicts of Interest]	2022-02 screen-to-screen meeting	board Conflict of Interest policy
Amanda	2022-02-26 and 27		to write about early mistakes in OSM to demonstrate that OSM Board members are flawed humans. [Session: Board member candidates mentoring]	2022-02 screen-to-screen meeting
Amanda	2022-02-26 and 27		might work on requiring board members to stand early for board elections. [Session: Board member candidates mentoring]	2022-02 screen-to-screen meeting
Amanda	2022-02-10 (board chat)		to schedule the next Advisory Board meeting.	Mid-month board chat	Advisory Board
Amanda	2021-10-15 (board chat)		to ask our pro-bono lawyer about any restrictions for minors becoming OSMF members. # 2021-10-29 Lawyer is sick.	Mid-month board chat	Becoming an OSMF member
Amanda	2021-09-10 (board chat)		to write up the investigation done so far.	mid-month board chat
Amanda	2020-03	Updated	HOT trademark agreement # 2021-08 In progress # 2022-03 Guillaume to meet Tyler Radford (end of March) and report back to the board.		HOT trademark agreement
Eugene with help by Amanda (was: "Amanda". Change of ownership on 2022-03-24)	2021-03	Updated	to upgrade all Local Chapters to current Local Chapter agreement. # 2021-05 In progress # 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October. # 2022-03-24 Change of ownership from Amanda to Eugene.		Local Chapters
Eugene	2022-02-26 and 27	New - to be removed	to ask Allan Mustard about the Local Chapter handbook. # 2022-03-24 Eugene found Allan's online document about the draft Local Chapter handbook.	2022-02 screen-to-screen meeting	Local Chapters
Eugene	2022-02-10 (board chat)		to talk to the Windsor-Essex Hackerspace regarding their local chapter application.	Mid-month board chat	Local Chapter application
Guillaume	2022-02-26 and 27	New and completed	to have a meeting on 2022-03-02 with Jean-Marc about moving OSMF out of the UK	2022-02 screen-to-screen meeting # 2022-03-24 There was a meeting - nothing to report yet.	OSMF relocation
Guillaume	2022-03-24	New	to update the board after his meeting with Tyler Radford (Humanitarian OSM Team) on 2022-03-30.	Board meeting	HOT trademark
Guillaume and Mikel	2021-11-26		to come up with an outline of a plan regarding the Fundraising and Budget committee.	Board meeting
Guillaume	2022-02-26 and 27		to bring the attribution topic up at the introductory meeting with Angelina Calderon, new Facebook Advisory Board representative [next week]. [Session: Attribution - Agree on an attribution enforcement strategy]	2022-02 screen-to-screen meeting	Attribution
Guillaume	2022-02-26 and 27	New and updated	to arrange a meeting with Robert Kaye of MusicBrainz and the board about their experience with copyright enforcement. [Session: Attribution - Agree on an attribution enforcement strategy] # 2022-03-24 Guillaume had a short chat but a date for a longer discussion has not been set yet.	2022-02 screen-to-screen meeting	Attribution
Guillaume	2022-03-24	New	to ask the future Senior Site Reliability Engineer (SSRE) to write a short introduction for the OSM blog.	Board meeting	SSRE
Guillaume	2022-02-26 and 27		to upload the contract of SSRE (senior site reliability engineer) on the board wiki and notify the board	2022-02 screen-to-screen meeting	SSRE
Guillaume	2022-02-26 and 27		to check with the Licensing Working Group on updating the copyright page. [Session: De-bottlenecking the board]	2022-02 screen-to-screen meeting	Copyright page
Guillaume, Mikel and Roland	2022-02-26 and 27		to attend AspirationTech seminar on fundraising.	2022-02 screen-to-screen meeting	Fundraising
Guillaume	2021-11-12 (board chat)		to sketch a bare-bones budget for 2022 before the November 2021 public meeting.	board chat	Finances
Guillaume	2021-10-29		to suggest to the Microgrants committee to have microgrants throughout the year instead of doing rounds.	Meeting	Microgrants
Guillaume	2021-05		to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.	Board meeting	Take-over protection
Guillaume	2020-10 and 2021-03-26		to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.	screen-to-screen 2020-10	2021 budget
Guillaume	2020-10		to ask Working Groups (WGs) if they want to update their [budget] numbers.	screen-to-screen 2020-10	2021 budget
Guillaume with Michelle (OSMF accountant)	2020-10		to consider breaking up State of the Map [numbers] by year.	screen-to-screen 2020-10	2021 budget
Guillaume with Amanda	2020-10		to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick.	screen-to-screen 2020-10	Articles of association
Guillaume (with Jean-Marc, added on 2021-11-12)	2020-08-27 and restated on 2021-11-12		to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.	Board meeting and board chat	OSMF relocation
Guillaume	2020-08-27		to check on what a move to the EU would mean for contributor terms.	Board meeting	OSMF relocation
Guillaume (Taken up 2020-02. Previously: Board)	2019-07		to decide on next steps regarding an email service for OSMF. # 2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. # 2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. # 2020-06-25: See "reportage". # 2020-07: no action reported. # 2021-10-29: OWG will pay Google for the time being.	email	FOSS policy
Jean-Marc	2022-02-26 and 27		to write up a proposal for the minimum local chapter criteria before the March 24 board meeting. Will be supported by Eugene. [Session: Local Chapter minimum criteria (including formalisation/clarification on commercial activities)] # 2022-03-24 Jean-Marc has written a draft. Suggestion to incorporate information from the draft local chapter handbook in the process of approving local chapters and the work related to minimum local chapter criteria.	2022-02 screen-to-screen meeting	Local Chapters
Jean-Marc	2022-02-26 and 27		to report to the board on 3rd of March 2022, on the outcome of discussion with Guillaume about moving OSMF out of UK.	2022-02 screen-to-screen meeting	OSMF relocation
Jean-Marc and Amanda	2021-10-15 (board chat)	On-hold	to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the final report (.odt, 29 KB) by the microgrants committee) to be voted during the October board meeting. # Note: Previous microgrants framework # 2021-10-29 decision to put a second round of Microgrants on hold.	Mid-month board chat	Microgrants
Jean-Marc	2021-10-15 (board chat)		to provide during the October board meeting a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. # 2021-10-29 on the board meeting agenda: Analysis of options for OSMF relocation. # 2021-11-12 Discussed during November board chat. # 2022-03-24 Jean-Marc has created a list of European countries with reasons for exclusion.	Mid-month board chat	OSMF relocation
Jean-Marc	2021-09		to seek feedback from the Local Chapters and Communities Working Group (LCCWG) regarding formalisation/clarification on commercial activities of Local Chapters (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.	Board meeting	Local Chapters
Joost	2020-08-27		to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done.	Board meeting	Membership
Mikel	2021-10-29		to reach out to major donors and find out their preferred cycles to request donations and communicate with Guillaume.	Meeting	Fundraising
Mikel	2021-07-30	Completed	to put something specific in writing regarding the maintenance of the OSM website. # 2022-03-24 Comment added to Gitlab ticket.	board meeting	www.osm.org
Mikel (taken up 2021-08-27. Was: Guillaume/Allan)	2020-03		to move forward on proposal / scope out fundraising structure. # 2020-05 In progress.	S2S 2020	Finance
Mikel	2020-10		to write draft about Operations Working Group (OWG) and work with Paul. # 2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. # 2020-11 Asked to join CWG to work on it. # 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.	S2S 2020	Improving member and volunteer recruiting
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18	To be removed	to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). # 2020-02: Mikel plans to circulate to people in Ruby community. # 2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. # 2020-06-25: Will start fresh. # 2020-07-30: Guillaume spoke with someone who was vaguely interested. # 2022-03-24: No-one found. Needs to be tried via the Engineering Working Group.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document Working Group practices, draft Working Group “rules of order". # 2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019
Roland	2022-02-26 and 27	New and completed	to contact Frederik Ramm (Data Working Group - DWG) about a candidate for work on osm.org with whom the DWG has already been in contact. [From: discussion during setting the screen-to-screen agenda on the suggested topic "osm.org - Find a solution to support osm.org website development with paid work" (there was no separate session)] # 2022-03-24 No reply.	2022-02 screen-to-screen meeting	osm.org
Roland	2022-02-26 and 27		to clean the goal list from the 2022-02 screen-to-screen meeting and share it at the next board meeting.	2022-02 screen-to-screen meeting
Roland	2022-02-26 and 27		to get the budget committee up and running. [Session: Budget]	2022-02 screen-to-screen meeting	Budget
Roland	2022-02-26 and 27		to make inventory of the existing accounts and survey the sysadmins who have access. [Session: Mitigating bus factors]	2022-02 screen-to-screen meeting
Tobias	2022-03-24	New	to ask Microsoft to share their new MapBuilder implementation proposal with the whole board.	Board meeting	Contributions without individual OSM accounts
Tobias	2022-02-26 and 27	New and completed	to do monthly check-ups with Martin Raifer (iD developer), while Mikel is gone.	2022-02 screen-to-screen meeting	iD
Tobias	2022-02-10 (board chat)	Completed	to email Microsoft with the Data Working Group's expectations regarding contributions without individual OSM accounts.	Mid-month board chat	Contributions without individual OSM accounts
Tobias	2022-02-26 and 27		with Guillaume to decide on the wording of the email to the membership about the membership prerequisites by the 3rd of March. [Session: Membership prerequisites]	2022-02 screen-to-screen meeting	membership prerequisites
Tobias	2022-02-26 and 27		to check with the Membership Working Group about opt-in to pseudonymous membership lists during OSMF signup. See: On publishing pseudonymous membership lists [Session: De-bottlenecking the board]	2022-02 screen-to-screen meeting
Tobias	2022-02-10 (board chat)	Updated	to start the public consultation of to update the membership about the status of the software dispute resolution panel.	Mid-month board chat	Software dispute resolution panel