Board/Minutes/2025-06
Page for preliminary agenda and draft minutes.
Date and time: Thursday 26 June 2025 at 13:30 UTC.
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Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
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The topics of the agenda get locked one week before the meeting.
Participants
Officers and Board Historic
Board member biographies Historic
Absent
Guests
Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Administrative
Approval of previous minutes
Circular Resolutions
2025/Res18 Confirmation of informal decision: The date for the 2025 AGM to be 13 September 2025
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The Annual General Meeting (AGM) of the OpenStreetMap Foundation is held every year and it includes detailed reviews of the finances of the Foundation for the previous year and the election of new Board members. The date for the AGM in 2025 is proposed to be Saturday 13 September 2025. The exact time and agenda will be decided later. The proposed date is based on Board member discussions and decisions from the Board Face-to-Face meeting in Milan, Italy. The primary motivating factor was the need to gradually move the date of the AGM toward the first half of the year as when we are in Europe we are required to hold the AGM within 6 months of the end of the financial year. A secondary factor was that holding an AGM as our last activity in December results in new Board members being isolated during the December shut-down period, whereas if we hold the election in September the new Board members will be able to begin the on-boarding process immediately and also will be able to meet existing Board members at the Manila SotM 2025. Basis for voting by Circular This decision is taken as a circular under 7.2 of the rules of order as it is a time sensitive matter. We need to start immediately with the preparations for the AGM, which take about 3 months to conclude. "7.2 Circular resolutions are used for time-sensitive issues, routine topics or minor updates to previously discussed items." Resolution: This Board resolves to confirm the recommended date of 13 September 2025 for the 2025 Annual General meeting of the OpenStreetMap Foundation. Vote Agree to support the resolution above. Vote Disagree to not support the resolution. You may give reasons for your decision. If you have any concerns please contact the secretariat (Dani, Héctor) for further information. |
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Approved on 2025-06-12 with 6 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Maurizio Napolitano, Roland Olbricht, Daniela Waltersdorfer, Laura Mugeha. |
| Circular by Craig Allan. |
2025/Res19 Approval for refunding Dani Waltersdorfer the cost of a day ticket to attend SotM US 2025, to do a lighting presentation about the OSMF
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The cost is USD100 |
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Voting closes on 2025-06-19. |
| Circular by Héctor Ochoa Ortiz. |
Secretary's report
| Background |
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| Topic presented by Dani Waltersdorfer. |
Treasurer's report
| Previous reports during monthly board meetings and general meetings |
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| See the Treasurer's reports on the finances page. |
| Topic presented by Roland Olbricht. |
Changes to the Moderation Policy
Proposed by Craig Allan.
Dependable imagery
Proposed by Héctor Ochoa Ortiz.
More topics to be added
Presentation - OSM Rwanda
| Previous presentations and about this section |
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| See Monthly_Board_Meetings/Presentations. |
10 minute presentation by Ecomappers. 5 minutes questions and comments.
Any other business
Guest comments or questions
| Open to all OSM Foundation members (Become a member of the Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Next meetings
Open board meeting: 31 July 2025 at 13:30 UTC
2025 dates of open board meetings: on this Framagenda calendar (green dots), and below.
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Mid-month board chat: 17 July 2025 at 13:30 UTC
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