19th Annual General Meeting of the OpenStreetMap Foundation

The 19th Annual General Meeting (AGM) of the OpenStreetMap Foundation (OSMF) will take place:

Date and time: on Saturday 13 September 2025, 16:00 UTC (countdown)
Location: online.

Who can attend: OpenStreetMap Foundation members and OSM community members.

The main order of business is to present the financial accounts for the last year, and the announcement of the board election results. Members can also ask questions.

The OpaVote board election results will be announced during the General Meeting after confirmation by Michael Spreng (Membership Working Group volunteer) using OpenSTV.

Members eligible to vote do not have to attend the Annual General Meeting, but can vote via email during the week before the meeting. The election results will be sent to their email addresses after the AGM. Post-meeting, this page will provide links to:

the reports from the Chairperson, Treasurer, Personnel Committee, and
the raw ballots and the detailed election results.

If any of the reports become available before the meeting, they will also be linked here.

Agenda

Apologies for absence
Minutes of the previous General Meeting
Chairperson’s report
Treasurer's report
Personnel committee's report
Election to Board
Any other business

Join

This page and the IRC page on the OSM wiki will have information on how to connect to the online room where the General Meeting will take place.

To join you can:

use your browser to connect to this OFTC webchat room - pick a nickname (no spaces) and click 'Login'. It can take a few seconds to log in. You should see some mess with a '***' prefix. If it doesn't work, please check your browser add-ons/settings or try with a different browser.
use a dedicated IRC client software (comparison at Wikipedia). You will need to input irc.oftc.net as the IRC server, and #osmf-gm as the channel. IRC communicates over a special port number which may be blocked by your office firewall. If you want to establish a connection with SSL, use Port 6697, or
use your browser to join this Matrix room - you need an account to join.

When you join, please send your full name to Dorothea, who will be present in the same channel - this is necessary to create the list of OSMF members who attended the meeting.
- Via IRC, type /msg dorothea your_name
- Via Matrix or a web-browser: try clicking or right clicking on her name and sending a message. Thank you.

Proposed resolutions by the OpenStreetMap Foundation board or by one of the members

Placeholder.

OSM Foundation members can submit resolutions and ask the membership to vote on them.

Please read: Companies Act 2006: Members' power to require circulation of written resolution and see the key dates on the OSM wiki.

Board Election

Foundation members voted to elect at least three new board members in September. There are seven seats on the board. The OSM wiki has more information.

Key dates

Key dates are on the OSM wiki - the authoritative source for the election dates and times.

The calendars below are just for your convenience. Some events/deadlines have times in UTC - please check the OSM wiki.

Online calendar.
Image.

Voting instructions and FAQ

See Annual_General_Meetings/2025/Voting_Information_and_Instructions.

IMPORTANT - Test your browser settings, otherwise you might send an empty vote

The voting emails from OpaVote (will be sent to eligible OSM Foundation members on the 6th of September 2025, after 16:00 UTC) will link directly to the voting page, which will be listing each candidate in random order and allowing you to rank the candidates in order of preference.

If you do not see the names of the candidates on the page linked from the voting email:

Please make sure that you have Javascript enabled. Disable any plugins that block content (like Decentraleyes or uBlock Origin). Otherwise the list of the candidates will not be visible and you will send an empty vote.
Test your browser settings before voting by visiting this (placeholder) sandbox voting page where you should see a list of OpenStreetMap editors (randomised each time you load the page). Use the same browser settings when you proceed to vote for the election and resolutions. The sandbox page is only for testing purposes: the vote button does not work and votes on the OSM editors are not counted.
Cookies must also be allowed to avoid sending an empty vote.
Community members who block outgoing requests to Google-run websites must temporarily unblock these requests to participate in the vote, as the OpaVote voting page relies on ajax.googleapis.com to display the list of candidates.

Placeholder. Here there will be a preview of how the actual voting page should look (except the red arrows and the fake candidate list).

Facilitator for the questions to the board candidates

Brian Sperlongano was asked by the board to be the facilitator for the questions to the board candidates.

Access to the OpaVote online platform

Dorothea Kazazi (Administrative Assistant)
Michael Spreng (Membership Working Group volunteer)

Confirmation of OpaVote results with OpenSTV

By Michael Spreng (Membership Working Group volunteer)

Annual General Meeting: IRC log and draft minutes