Board/Minutes/2025-05
Page for preliminary agenda and draft minutes.
Date and time: While the meeting was initially scheduled for Thursday 29 May 2025 at 13:30 UTC, it might get rescheduled, as board members might be travelling to the board face-to-face meeting.
Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.
The topics of the agenda get locked one week before the meeting.
Participants
Officers and Board Historic
Board member biographies Historic
Absent
Guests
Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
- If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To assess them, click on the 3 dots on the top right of the black video-window.
Administrative
Approval of previous minutes
Circular Resolutions
2025/Res14 OSMF to endorse the UN Open Source Principles
|
Voting closing on 2025-02-01. Superseded by vote during the April 2025 board meeting (Approved). |
| Circular by Laura Mugeha. |
Note: See https://unite.un.org/news/fifteen-organizations-endorse-un-open-source-principles
2025/Res15 CWG seeks Board authority to purchase a "Buffer" subscription
|
The Communication Working Group (CWG) uses an online service (Buffer) to post on social media. The OSMF has to pay for the subscription renewal and until this is done, CWG cannot post to social via Buffer. We will be acting in terms of the Board procurement policy. We are acting in terms of our policy on Loomio votes as this matter is urgent and cannot wait for the next Board meeting. Purchases exceeding EUR 500 need a Board or working group resolution. They also need to reference funds on the budget. The CWG has an unspent allocation of GBP14000 at this time so there are sufficient funds. Resolution: This Board notes and supports the need for the Communications Working Group to purchase a subscription to Buffer to allow posting to social media. The Board authorises the payment of up to 700 EUR for this purpose. The funds are to be drawn from the CWG allocation in the budget. Vote "Agree" to support the resolution above. If you have any concerns please contact Craig Allan, Dorothea Kazazi or Mikel Maron on any private channel for further information. |
|
Approved on 2025-05-06 with 5 votes in favour: Daniela Waltersdorfer, Héctor Ochoa Ortiz, Craig Allan, Maurizio Napolitano, Laura Mugeha. |
| Circular by Craig Allan. |
2025/Res16 Approve active contributor membership application #2025051110000137
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Voting closes on 2025-05-19. |
| Application initially processed by the Membership Working Group. |
Action item updates
| Public board action items - About | ||||||||
|---|---|---|---|---|---|---|---|---|
| Filter by assignee | Craig | Dani | Guillaume | Héctor | Laura | Maurizio | Roland | Not assigned |
| Filter by label | Example: any label # labels here (non-clickable) | |||||||
Secretary's report
| Background |
|---|
| Topic presented by Dani Waltersdorfer. |
Treasurer's report
| Previous reports during monthly board meetings and general meetings |
|---|
| See the Treasurer's reports on the finances page. |
| Topic presented by Roland Olbricht. |
More topics to be added
Any other business
Guest comments or questions
| Open to all OSM Foundation members (Become a member of the Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
Next meetings
Open board meeting: 26 June 2025 at 13:30 UTC
2025 dates of open board meetings: on this Framagenda calendar (green dots), and below.
- 26 Jun 2025 at 13:30 UTC
- 31 Jul 2025 at 13:30 UTC
- 28 Aug 2025 at 13:30 UTC
- 25 Sep 2025 at 13:30 UTC
- 23 Oct 2025 at 13:30 UTC
Add future board meetings to your calendar
If you want future board meetings to be automatically added to your calendar, you can subscribe to the following iCalendar link. Instructions on how to do that depend on which calendar software/service you use. The link is provided for your convenience.
Please note that:
- It might not work when Framasoft servers experience problems.
- You might get delayed updates, depending on how often the calendar service from your side syncs/checks for updates.
- Both public and non-public meetings are added to this calendar. The later ones have a note in their description about being non-public.
Mid-month board chat: 12 June 2025 at 13:30 UTC
Not open to observers. About mid-month board chats.
Dates: See this Framagenda calendar (yellow dots), and the board meetings page.