Board/Minutes/2025-05
Preliminary agenda and page for draft minutes.
Date and time: Thursday 29 May 2025 at 13:30 UTC.
Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.
The topics of the agenda get locked one week before the meeting.
Participants
Officers and Board Historic
Board member biographies Historic
Absent
Guests
Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
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Administrative
Approval of previous minutes
Circular Resolutions
2025/Res14 OSMF to endorse the UN Open Source Principles
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Voting closing on 2025-05-01. Superseded by vote during the April 2025 board meeting (Approved). |
| Circular by Laura Mugeha. |
Note: See https://unite.un.org/news/fifteen-organizations-endorse-un-open-source-principles
2025/Res15 CWG seeks Board authority to purchase a "Buffer" subscription
|
The Communication Working Group (CWG) uses an online service (Buffer) to post on social media. The OSMF has to pay for the subscription renewal and until this is done, CWG cannot post to social via Buffer. We will be acting in terms of the Board procurement policy. We are acting in terms of our policy on Loomio votes as this matter is urgent and cannot wait for the next Board meeting. Purchases exceeding EUR 500 need a Board or working group resolution. They also need to reference funds on the budget. The CWG has an unspent allocation of GBP14000 at this time so there are sufficient funds. Resolution: This Board notes and supports the need for the Communications Working Group to purchase a subscription to Buffer to allow posting to social media. The Board authorises the payment of up to 700 EUR for this purpose. The funds are to be drawn from the CWG allocation in the budget. Vote "Agree" to support the resolution above. If you have any concerns please contact Craig Allan, Dorothea Kazazi or Mikel Maron on any private channel for further information. |
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Approved on 2025-05-06 with 5 votes in favour: Daniela Waltersdorfer, Héctor Ochoa Ortiz, Craig Allan, Maurizio Napolitano, Laura Mugeha. |
| Circular by Craig Allan. |
2025/Res16 Approve active contributor membership application #2025051110000137
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Did not pass on 2025-05-19 with |
| Application initially processed by the Membership Working Group. |
2025/Res17 Approval of new contract with Martin Raifer (iD development)
| Request from Personal Committee,
details and contract available at: https://gitlab.com/osmfoundation/board/-/issues/7911 Differences with the previous contract: from "[...] The total number of days billed per calendar month may not exceed 11.5 days [...]" to "[...] The total number of days billed per calendar month may not exceed 13 days [...]" from "[...] This contract starts on 1st July 2024 and is valid until 30th June 2025. [...]" to "[...] This contract starts on 1st May 2025 and is valid until 31st December 2025. [...]" |
|
Voting closes on 2025-05-22. |
| Circular by Héctor Ochoa Ortiz. |
Note:
1 Accessible to board members.
Secretary's report
| Background |
|---|
| Topic presented by Dani Waltersdorfer. |
Good morning, afternoon, and evening, depending on where you are joining us from! We’re thrilled to have members of the community joining us for this month’s meeting.
This month, we saw the launch of a new initiative by Minh, who has started publishing regular recaps of changes to the OSM website and API. These updates are now available on the OSM Community Forum and serve as a valuable resource for staying informed about ongoing improvements. In addition, a new blog post introduced him as the recently appointed Core Software Development Facilitator, offering a glimpse into his background and the strategic direction he will help shape for OSM’s technical infrastructure.
Excitingly, the Engineering Working Group has just announced the launch of their Microgrants program for this year. If you have an idea that needs a boost, we are giving up to £6,000 for its development. Be sure to submit it following the template before July 15th.
We’re also looking forward to the upcoming face-to-face (F2F) meeting scheduled for this weekend, which will bring together key contributors to discuss priorities and future plans in person. We will keep you updated with our discussions and ways we can keep you all engaged.
Lastly, we’re pleased to share that Martin Raifer’s contract for iD editor development has been extended for six months, until the end of the current year. Martin’s continued involvement ensures that one of OSM’s most widely used tools will keep evolving to meet the needs of our growing community.
Dani & Héctor
Treasurer's report
| Previous reports during monthly board meetings and general meetings |
|---|
| See the Treasurer's reports on the finances page. |
| Topic presented by Roland Olbricht. |
OWG's 2025 budget - request for GBP 20,000 increase
| Background |
|---|
| Due to planning delays the Operations Working Group (OWG) were given a place holder budget of £28,000 for 2025. The OWG have finalised several upgrades planned for this year and requested an adjustment of the placeholder budget to £48,000, reflecting an increase of £20,000.
Breakdown of expenses:
|
| Topic proposed by Dorothea and approved by Héctor. |
Welcome mat website translation and suggestions by community member
| Background |
|---|
| The board received an email from Andres Gomez Casanova, who discovered that the OSM welcome mat is a project under OSMF's GitHub repository.
Andres highlighted that the website is only in English, and that in some way it blocks the diversity of OSM. They also mentioned that the website is a key element for newcomers to understand the project, its scope, its opportunities, how to use it, and how to participate and contribute. He suggested transferring the repository to the community https://github.com/openstreetmap, and noted that the Foundation should not maintain such repositories, as it is controlling the OSM project in some way, which is not in line with its mission. About the Welcome mat website Links related to the topic:
|
| Topic proposed by Dorothea and approved by Héctor. |
Request for Finance Committee's update on expenses versus budget
| Topic proposed by Guillaume. |
Treasurer's approval of the OSMF financial spreadsheet
| Background |
|---|
| Craig Allan (Chairperson of OSMF and of the Finance Committee) has created and provided to the Treasurer a spreadsheet which pulls data from OSMF's online book-keeping platform (Xero). The spreadsheet also displays the 2025 budget. |
| Topic proposed by Craig. |
Setting the 2025 Annual General Meeting date
| Background |
|---|
| Dorothea had proposed to the board in January 2025 a potential date for the 2025 Annual General Meeting (AGM) and created the related election timeline. Dani submitted a board circular, but it did not pass. The board, during their 2025-05-15 board chat, decided that Dani (Secretary) and Héctor (Deputy Secretary) will set the 2025 Annual General Meeting date.
Previous board discussions
|
| Topic proposed by Craig. |
Any other business
Guest comments or questions
| Open to all OSM Foundation members (Become a member of the Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
Next meetings
Face-to-face board meeting: 31 May and 1 June 2025 in Milan
Not open to observers.
Mid-month board chat: 15 June 2025 at 13:30 UTC
Not open to observers. About mid-month board chats.
Dates: See this Framagenda calendar (yellow dots), and the board meetings page.
Open board meeting: 26 June 2025 at 13:30 UTC
2025 dates of open board meetings: on this Framagenda calendar (green dots), and below.
- 26 Jun 2025 at 13:30 UTC
- 31 Jul 2025 at 13:30 UTC
- 28 Aug 2025 at 13:30 UTC
- 25 Sep 2025 at 13:30 UTC
- 23 Oct 2025 at 13:30 UTC
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