Board/Minutes/2025-05-F2F

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< Board‎ | Minutes

The board had a face-to-face board meeting on the 31st of May and 1st of June 2025, in Milan. The meeting was facilitated by Allen Gunn (Gunner).

Participants

Board members

  • Craig Allan
  • Guillaume Rischard (present until and including the session "On board agreements/collaboration - looking forward")
  • Héctor Ochoa Ortiz
  • Maurizio Napolitano
  • Laura Mugeha
  • Roland Olbricht

Absent

  • Dani Waltersdorfer (apologies)

Officers and Board Historic
Board member biographies Historic

Guests

The meeting was not open to members.

  • Allen Gunn (facilitator)
  • Dorothea Kazazi (Administrative assistant)

Agenda

The agenda was set during the meeting. Please note that topic titles may change.

For most of the topics, the board divided into two subgroups to discuss topics concurrently. At the end of each session, a summary was presented by each group to all board members in attendance.

Topics were preceded by exchange of views on each board member's time allocation for OSMF matters and what works well/works/works less well and doesn't work for both OSM and the board.

Topics:

  • Parallel session 1.1: Publishing data in useful formats
  • Parallel session 1.2: Development of osm.org website
  • Parallel session 2.1: Local groups
  • Parallel session 2.2: HR
  • Parallel session 3.1: Setting the 2025 Annual General Meeting date
  • Parallel session 3.2: Fundraising sustainability
  • On board agreements/collaboration - looking forward
  • Parallel session 4.1: Increase community's participation in OSMF
  • Parallel session 4.2: Re-invigorating the Advisory Board
  • Parallel session 5.1: Bing imagery
  • Parallel session 5.2: Communication
  • Executive director
  • Action items from this meeting (see below)

Draft action items

Below are the draft action items from the meeting, which might get updated. Some were omitted after request.

Setting the 2025 Annual General Meeting date

  • Héctor to ask Brian Sperlongago to be the facilitator of the questioning process for the 2025 board election, relaying the Annual General Meeting (AGM) date and timeline.
  • Roland to arrange a meeting with Michael Spreng (Membership Working Group (MWG)), Craig and him after Tuesday 3 June.
  • Roland to communicate to the MWG the plan for the AGM and check that the AGM date works for Michael Spreng.
  • Group (Michael, Roland, Craig) to create two lists: 1) members eligible to vote and 2) new members not eligible to vote, in 3 phases for checking. Second run (check run), early enough before the final round.
  • Craig to join the MWG to help.

Publishing data in additional formats

  • Héctor to open a ticket on the OPS GitHub repository about publishing data in additional formats.
  • Héctor to discuss with the Operations Working Group (OWG) the possibility of publishing data in additional formats.

Fundraising sustainability

Strategic plan

  • Héctor to arrange a Strategic Plan board meeting, the board to read the plan before, triage and shrink down its scope.

Advisory Board

  • Craig and Roland to talk with Mikel Maron (Advisory Board coordinator) about topics including the Bing imagery.
  • Craig, Napo, Dani to talk with donors 1:1.
  • Craig and Laura talk to Local Chapters (LCs).

Communication

  • Napo and Dani to arrange a meeting with the CWG on how to improve the website and about joint blogposts.
  • Napo and Dani to talk to OPS on how to improve the osm.org website.
  • Napo and Héctor to identify points from the strategic plan to communicate more broadly.
  • Napo and Roland, Dani to create a contest for osm.org website mockups.

Development of osm.org website

  • Napo and Dani to inform Minh Nguyễn (OSM core software development facilitator) about the board discussion.
  • Roland to ensure community feels informed about corporate contributions
  • Héctor and Roland to make it easier to contribute changes to the osm.org website.
  • Napo to get the opinion of the community on the osm.org website.

Bing imagery

  • Roland to contact the JOSM people about the Bing imagery issue.
  • Roland and Craig to contact HOT and OSM US about the Bing imagery.
  • Craig to figure out if Microsoft has a philanthropic program.
  • Craig to approach the Gates foundation for getting a licence for imagery.

Executive Director

  • Craig to share the executive director job description on the board GitLab repository.

Increase community's participation in the Foundation

  • Laura to show appreciation to the Affiliation model subcommittee of the LCCWG for their work and encourage the LCCWG to present to the board a draft on affiliated user groups.
  • Laura to invite people for community presentations during board meetings.
  • Laura to approach Working Groups (WGs) announcing meetings on OSMcal and ask them to make it clear if people are welcome to join those meetings.
  • Laura to ask the CWG if i) it would help the board announces to Working Groups and Local Chapters that they can make joint blogposts with the CWG and ii) the CWG can feature local events in CWG announcements.
  • Laura to initiate a membership campaign. (Note: not now (2025-06), as it is the pre-election period and would result in many new members not being eligible to vote)
  • The board members to engage in community discussions (community.osm.org).
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