Board/Minutes/2025-04
Preliminary agenda and page for draft minutes.
Date and time: Thursday 24 April 2025 at 13:30 UTC.
Time in your time-zone - Countdown.
Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.
The topics of the agenda get locked one week before the meeting.
Participants
Officers and Board Historic
Board member biographies Historic
Absent
Guests
Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Administrative
Approval of previous minutes
Circular Resolutions
2025/Res09 Extend the current trademark agreement with the Fédération des Pros d'OSM (FPOSM)
This circular is to extend the current trademark agreement with the Fédération des Pros d'OSM (FPOSM), for two years. Make the trademark agreement one that can be terminated by either side without any preconditions or notice. |
Approved on 2025-04-03 with 6 votes in favour: Daniela Waltersdorfer, Craig Allan, Héctor Ochoa Ortiz, Laura Mugeha, Roland Olbricht, Guillaume Rischard (Looking forward to their presentation). |
Circular by Héctor Ochoa Ortiz. |
2023 vote: Grant the trademark licence request to FPOSM
2025/Res10 Dorothea Kazazi's new contract
The contract with Dorothea Kazazi was renewed on 27 March 2025 as a matter of urgency. The contract was signed off by Craig Allan acting on the authority of the full Board as delegated at the closed meeting on Friday 14 March 2025. The Budget provides GBP 75000 to cover costs of this contract.
However, procedurally, there has not yet been a Board resolution in support of the contract. To correct that missing procedural step this resolution approves the renewal of the contact and the new rates of payment. Following the Rules of Order Section 2, this is a time-sensitive issue. The proposed resolution is in the best interests of the OSMF as it avoids the deferral of approval of the contract to the Board meeting on 24 April 2025. Resolution: |
Approved on 2025-04-03 with 6 votes in favour: |
Circular by Dani Waltersdorfer. |
See: Contractors_and_employees#Long_term
2025/Res11 Vote on date for Annual General Meeting 2025
Hello Board,
I'd like to kindly ask you to vote for the proposed date of: September 13, 2025 for the 2025 Annual General Meeting (AGM) For more information, you can follow the proposed timeframe here: https://gitlab.com/osmfoundation/board/-/issues/732#note_2292633337 |
Did not pass on 2025-04-07 with 3 abstentions: |
Circular by Dani Waltersdorfer. |
Note: the linked GitLab repository is not public.
2025/Res12 Resolution in support of Core Infrastructure Investment Project Co-ordinator
This circular follows 2025/Res08. The previously preferred candidate declined the contract, a new candidate has been selected by the Personnel Committee. The pay and contract conditions are equal to the previous candidate. This circular aims to get the contract moving as soon as possible.
Resolution: This Board notes and supports the decision of the Personnel Committee to appoint a co-ordinator for the 2025/6 period of the Infrastructure improvement project. The coordinator will to be paid by the OSM Foundation at the hourly rate agreed between the co-ordinator and the Personnel Committee and for no longer than the maximum hours as set by the committee. The Board notes that there are sufficient funds available following the project investment by the STF into upgrading our core infrastructure. The co-ordinator will be managed by Héctor with technical support by Sarah. Vote Agree to support the resolution above. If you have any concerns please contact Craig, Sarah or Héctor on any private channel for further information. |
Approved on 2025-04-08 with 6 votes in favour: Héctor Ochoa Ortiz, Daniela Waltersdorfer, Laura Mugeha, Maurizio Napolitano, Roland Olbricht, Craig Allan (I would like to thank the team working on fast-tracking this contract. Being a voluntary organisation means we accept that slow progress is inevitable, but in this case the team has dealt with the disappointment of the withdrawal of one candidate and has identified a great replacement in rapid time. Great work!!) |
Circular by Héctor Ochoa Ortiz. |
Notes on names and abbreviations:
- Craig Allan (Board)
- Hector Ochoa Ortiz (Board)
- Sarah Hoffmann (Personnel Committee)
- STF = Sovereign Tech Fund (Sovereign Tech Agency)
2025/Res13 Approve travel cost for 2025 Face2Face meeting
The board approves to reimburse reasonable travel expenses for the Face2Face including
for
Any trans continental flight below 1500 EUR for the round trip is considered reasonable, and any flight that does not get objections 24 hours after posting on the board chat is considered reasonable as well. |
Voting closes on 2025-04-17. |
Circular by Roland Olbcricht. |
Notes:
- Current board members, at the time of this circular
- Dorothea Kazazi - Administrative assistant
- Allen Gunn - Meeting facilitator
Action item updates
Public board action items - About | ||||||||
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Filter by assignee | Craig | Dani | Guillaume | Héctor | Laura | Maurizio | Roland | Not assigned |
Filter by label | Example: any label # labels here (non-clickable) |
Secretary's report
Background |
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Topic presented by Dani Waltersdorfer. |
Treasurer's report
Previous reports during monthly board meetings and general meetings |
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See the Treasurer's reports on the finances page. |
Topic presented by Roland Olbricht. |
2025 Annual General Meeting - setting the date
Topic suggested by Dorothea and approved by Craig. To be presented by Dani (Secretary).
Endorsing the UN Open Source principles
Topic suggested by Dorothea and approved by Craig. To be presented by Laura, who had initially brought up the topic.
Sovereign Tech Fund update
Topic proposed by Craig. To be presented by Héctor (EWG liaison).
State of the Map 2025 update
Topic proposed by Craig. To be presented by Laura (SotM-WG liaison).
LINE Yahoo Corporation (Japan) update
Topic proposed by Craig.
Presentation: Fédération des Pros d'OSM
About this section: About FPOSM: Fédération des Pros d'OSM gave a presentation on 2022-04-28 and it is here (.pdf, file size: 42 KB) |
10 minute presentation by Julien Coupey of Fédération des Pros d'OSM.
Any other business
Guest comments or questions
Open to all OSM Foundation members (Become a member of the Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Next meetings
Open board meeting: 29 May 2025 at 13:30 UTC
2025 dates of open board meetings: on this Framagenda calendar (green dots), and below.
- 29 May 2025 at 13:30 UTC
- 26 Jun 2025 at 13:30 UTC
- 31 Jul 2025 at 13:30 UTC
- 28 Aug 2025 at 13:30 UTC
- 25 Sep 2025 at 13:30 UTC
- 23 Oct 2025 at 13:30 UTC
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Mid-month board chat: 15 May 2025 at 13:30 UTC
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Dates: See this Framagenda calendar (yellow dots), and the board meetings page.