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Board/Minutes/2026-04

From OpenStreetMap Foundation

Date and time: Thursday 30 April at 13:00 UTC - Countdown.

The Secretary's and Treasurer's reports are below, together with some draft notes. Draft minutes to be added.

Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim

Acronyms

Participants

  • Craig Allan (OSMF Chair)
  • Héctor Ochoa Ortiz (Chairing this meeting)
  • Maurizio Napolitano
  • Laura Mugeha
  • Roland Olbricht (joined 13' after start)

Absent

  • Dani Waltersdorfer (apologies)
  • Brazil Singh (apologies)

Officers and Board Historic
Board member biographies Historic
Minutes by Dorothea Kazazi.

Guests

  • 5 guests

Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

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Administrative

Approval of previous minutes

Circular Resolutions

2026/Res03 The Board to extend Martin Raifer's (iD maintainer) contract for three months, under the current payment and contracting conditions

The Board to extend Martin Raifer's1 (iD maintainer) contract for three months, under the current payment and contracting conditions.

Approved on 2026-04-01 with 4 votes in favour: Héctor Ochoa Ortiz, Laura Mugeha, Craig Allan, Roland Olbricht.
3 did not vote: Brazil Singh, Daniela Waltersdorfer, Maurizio Napolitano.

Circular by Héctor Ochoa Ortiz.

Note: 1 See OSMF long-term contractors.

2026/Res04 The board to approve Dorothea's contract extension

The board to approve Dorothea's2 contract extension for 12 months, updating the rate to reflect the current Greek inflation rate.

Approved on 2026-04-01 with 5 votes in favour: Héctor Ochoa Ortiz, Craig Allan, Roland Olbricht, Daniela Waltersdorfer, Laura Mugeha.
2 did not vote: Brazil Singh, Maurizio Napolitano.

Circular by Héctor Ochoa Ortiz.

Note: 2 See OSMF long-term contractors.

2026/Res05 Board 2026 face-to-face meeting travel

The board resolves to book and pay the hotel, the flights, and the usual cost per travel policy for the seven board members as well as Dorothea Kazazi and the facilitator3.

Approved on 2026-04-17 with 5 votes in favour: Roland Olbricht, Daniela Waltersdorfer, Laura Mugeha, Héctor Ochoa Ortiz, Craig Allan.
2 did not vote: Brazil Singh, Maurizio Napolitano.

Circular by Roland Olbricht.

Note: 3 Allen Gunn (Gunner)/Aspiration Tech. See recurring individual contractors.

2026/Res06 Access to Fire-EU OSMF bank account

The board authorizes Dorothea Kazazi to sign4 the letter to set Michelle Heydon (current accountant for the Foundation) as the administrative contact for the Foundation's bank account at Fire.

Approved on 2026-04-17 with 5 votes in favour: Roland Olbricht, Daniela Waltersdorfer, Laura Mugeha, Héctor Ochoa Ortiz, Craig Allan.
2 did not vote: Brazil Singh, Maurizio Napolitano.

Circular by Roland Olbricht.

Note: 4 by "sign" the board means they authorise Dorothea to add the Treasurer's signature to the letter.

2026/Res07 SotM2026 swag for OSMF booth

The board approves to spend up to 500 EUR to prepare swag5 for the SotM in Paris. Reasonable proposals shall be approved by simple feedback on Matrix. The board will add a line item in the budget for that..

Approved on 2026-04-17 with 5 votes in favour: Roland Olbricht, Daniela Waltersdorfer, Laura Mugeha, Héctor Ochoa Ortiz, Craig Allan.
2 did not vote: Brazil Singh, Maurizio Napolitano.

Circular by Roland Olbricht.

Note: 5 the swag will be for OSMF's booth during the State of the Map 2026 conference.

2026/Res08 Active contributor membership application #2026011310000086

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Did not pass on 2026-04-21 with 2 absentions:
- Craig Allan (I cannot find enough third party information to approve or deny this request. It appears from the personal application that the applicant is very much active in the community and would be eligible for contributor membership but we need to see independent information written since April 2025 to make that decision. Older activities from 2024 and before are not eligible. Please re-submit with that information)
- Roland Olbricht (Indeed. 18 mapping days in the last year, a quick Google search did not turn up any other activity, and no visible activity is linked here. I have not been able to watch the YouTube videos for time and bandwidth constraints)
1 in favour: Laura Mugeha (In support, because I know [the applicant - name redacted] from OSM [region redacted]; they contribute mainly through community organizing and leadership as they lead the OSM [country redacted] community. [Phrase redacted as even with the name redaction, it identifies the applicant].
4 did not vote: Brazil Singh, Maurizio Napolitano, Daniela Waltersdorfer, Héctor Ochoa Ortiz.

Application initially processed by the Membership Working Group.

Chairperson's report

Secretary's report

The report below was provided via email and read by Héctor, as Dani could not attend.

Hello to all joining us. We are excited to provide you with updates on our work completed this past month. As always, please feel free to reach out should you have any comments or questions. We’re here for you!

Board Collaboration and Closed Meeting

The OSM US and OSMF Boards convened for a closed meeting. The main topics included exploring ways to strengthen collaboration, brainstorming fundraising ideas, and holding an official board introductions. It is important to note that all board members serve as volunteers on both sides, dedicating their time and expertise.

Upcoming Events and Submissions

The board has submitted proposals for an AMA (Ask Me Anything) and a fundraising discussion at the State of the Map (SotM) 2026 conference. These submissions are currently pending approval by the SotM program committee.

Expert Representation

Our director and secretary, Dani Waltersdorfer Jimenez, participated in a presentation at the US National Academies expert meeting, providing valuable insights and representing OSMF at a national level.

Community Engagement with TomTom

Héctor Ochoa Ortiz held a closed meeting with TomTom to discuss their intention to share information with the OSM community regarding the detection of potential vandalism and problematic edits. This collaboration aims to enhance the integrity and quality of mapping data.

International Leadership and Panels

Héctor Ochoa Ortiz, in his capacity as OSMF Director, attended the GKI Summit during the Geospatial World Forum and will participate in an upcoming panel discussion on May 1st. The session, titled "Scaling GKI: Public–Private Partnerships and Cross-Agency Delivery Models," will focus on collaborative approaches in geospatial innovation.

F2F Logistics and Participation

We have updates regarding face-to-face meeting logistics. Unfortunately, Brazil Singh will not be able to attend this round of meetings. The Board and a facilitator will be gathering in Madrid for an all-weekend meeting on June 6-7.

Corporate Social Impact Partnership

Héctor Ochoa Ortiz met with Gore Mutual (Canada) to discuss facilitating an OSM online mapping session for their employees. Gore Mutual has offered a €1,450 honorarium to OSMF, and the session will be part of the company's Community Day, which is a Social Impact initiative.

We remain committed to advancing our mission by engaging in meaningful collaborations, representing our community at expert forums, and facilitating impactful events and sessions. Please stay tuned for more updates and feel free to reach out with any feedback or questions.

Thank you for your continued support and engagement!

Roland joined 13' after start.

Comments by board members

Notes below. Draft minutes to be added

  • Meeting with the OSM US board was introductory.
  • TomTom's community engagement - Héctor pointed them towards the DWG.
  • Board member's participation at the Geospatial World Forum (GWF) 2026 at RAI Amsterdam.
    • OSM was not represented in business confererences.
    • There were discussions about bot usage.
    • Héctor might post a diary entry.
    • The organisers provided a free ticket to OSMF.

Question on whether the board is going to have one-on-one meetings with the other Local Chapters as well

Draft minutes to be added.

Treasurer's report

Provided via text before the meeting.

Bank of Ireland account

The Bank of Ireland (BoI) account is in a healthy state. And I have used the last hours to ensure that all payments to contractors for which we have the invoices are done. Rubén López Mendoza's (GPS trace revamp) payment has not worked out so far: BoI cannot transfer to Peru, and Fire EU is not yet available again.

Fire EU bank account

Fire EU received again a copy of my passport today, and I hope again that it will be the last document they need.

2026 Board face-to-face meeting: hotel payment

The payment to the hotel for the face-to-face board meeting in June should go out this evening.

Creation of OSMF account on BTC exchange service

Draft minutes to be added.

Vote to use Monetum for exchanges of BTC donations to fiat

Motion: The board resolves to use Monetum for Bitcoin transfers.

Approved on 2026-04-30 with,

  • 4 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Laura Mugeha, Roland Olbricht.
  • 3 did not vote: Brazil Singh (absent), Daniela Waltersdorfer (absent), Maurizio Napolitano (absent during the vote).
Motion proposed by Craig Allan, seconded by éctor Ochoa Ortiz.

Financing the trip to State of the Map 2026 for the Sovereign Tech Fund contractors

Draft minutes to be added.

Vote to finance the trip to SotM 2026 for the Sovereign Tech Fund contractors

Motion: Finance the trip to SotM 2026 for the Sovereign Tech Fund contractors.

Approved on 2026-04-30 with,

  • 4 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Laura Mugeha , Roland Olbricht.
  • 3 did not vote: Brazil Singh (absent), Daniela Waltersdorfer (absent), Maurizio Napolitano (absent during the vote).
Motion proposed by Craig Allan, seconded by éctor Ochoa Ortiz.

Restarting community presentations during board meetings

Draft minutes to be added.

The board invites expression of interest from local chapters and communities to give presentations during board meetings. Please email board@osmfoundation.org.

OSMF's move to the EU

Draft minutes to be added.

Fundraising drive 2026

Draft minutes to be added.

Decision

The board to have an online chat on 2026-05-07 at 13:00 UTC focusing on 2026 fundraising drive communications.

Any other business

Guest comments or questions

Comments on Hector’s meeting with TomTom regarding vandalism detection

by rphyrin

Draft minutes to be added.

Suggestion about a "birds of a feather" self-organised session by the STF contractors at SotM 2026

by Severin Geo

Draft minutes to be added.

Comment on the board budgeting for SotM 2026 swag (OSMF's booth), while being a CWG task

by SimonPoole

Draft minutes to be added.

Caution to the board on not taking the OSMF members' along, regarding the OSMF's move to the EU

by SimonPoole

Draft minutes to be added.

Decision

The board is going to publish a post regarding the OSMF's move to the EU.

Next meetings

See the Monthly Board meetings page, where board meetings are listed, to get a subscription link to have future board meetings automatically added to your calendar.

Mid-month board chat: 14 May 2026 at 13:00 UTC, unless rescheduled

Not open to observers. About mid-month board chats.

Dates: See this Framagenda calendar (yellow dots).

Open board meeting: Thursday, 28 May 2026, at 13:00 UTC, unless rescheduled

Dates of open board meetings: on this Framagenda calendar (green dots), and the board meetings page.

Add future board meetings to your calendar'

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