Board/Minutes/2024-11

Draft notes - minutes to be added.

This is the first public meeting of the new board after the October board election.

Date and time: Thursday 14 November at 12:00 UTC - Countdown.

Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.

Acronyms

Participants

Craig Allan (Chairing, after getting elected as the Chairperson)
Daniela Waltersdorfer
Guillaume Rischard (Chairing until the election of the Chairperson)
Héctor Ochoa Ortiz
Laura Mugeha
Maurizio Napolitano
Roland Olbricht

Officers and Board
Board members' biographies
Minutes by Dorothea Kazazi.

Guests

12 guests

Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To assess them, click on the 3 dots on the top right of the black video-window.

Voting for Chairperson

Draft notes - minutes to be added.

Dani suggested Craig for Chairperson and if he doesn't want, she nominates herself.

Vote on approving Craig Allan as the Chairperson

Motion to approve Craig Allan as the Chairperson.
Approved on 2024-11-14 with 6 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Daniela Waltersdorfer, Guillaume Rischard, Laura Mugeha, Roland Olbricht. Maurizio Napolitano voted for Dani.

Voting for Treasurer

Draft notes - minutes to be added.

Vote on approving Roland Olbricht as the Treasurer

Motion to approve Roland Olbricht as the Treasurer.
Unanimously approved on 2024-11-14 with 7 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Daniela Waltersdorfer, Guillaume Rischard, Laura Mugeha, Maurizio Napolitano, Roland Olbricht.

Voting for Secretary

Draft notes - minutes to be added.

Vote on approving Dani Waltersdorfer as the Secretary

Motion to approve Dani Waltersdorfer as the Secretary.
Unanimously approved on 2024-11-14 with 7 votes in favour: Craig Allan, Héctor Ochoa Ortiz, Daniela Waltersdorfer, Guillaume Rischard, Laura Mugeha, Maurizio Napolitano, Roland Olbricht.

Voting for non-officer roles

Draft notes - minutes to be added.

Finance Committee chair

Finance Committee chair: Craig Allan.

Personnel Committee chair

Personnel Committee chair: Maurizio Napolitano.

Trademark licence subcommittee representative

Trademark licence subcommittee representative: Maurizio Napolitano.

Advisory Board liaison

Advisory Board liaison: Craig Allan, with Héctor Ochoa Ortiz and Maurizio Napolitano.

Open Source Initiative representative

Open Source Initiative representative: Laura Mugeha.

Deputy Secretary

Deputy Secretary: Héctor Ochoa Ortiz.

CWG liaison

Communication Working Group liaison: Dani Waltersdorfer. Back-up: Haurizio Napolitano.

DWG liaison

Data Working Group liaison: Craig Allan.

EWG liaison

Engineering Working Group liaison: Roland Olbricht. Back-up: Héctor Ochoa Ortiz.

LWG liaison

Licensing Working Group liaison: Guillaume Rischard. Back-up: Maurizio Napolitano.

LCCWG liaison

Local Chapters and Communities Working Group liaison: Laura Mugeha. Back-up: Maurizio Napolitano.

MWG liaison

Membership Working Group liaison: Roland Olbricht.

OWG liaison

Operations Working Group liaison: Guillaume Rischard.

SotM-WG liaison

State of the Map organising committee liaison: Laura Mugeha and Dani Waltersdorfer.

Administrative

Approval of previous minutes

2024-09-26 Approved

Circular Resolutions

2024/Res40 Approve active contributor membership application #2024082810000307

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.
Approved on 2024-09-28 with 4 votes in favour: Arnalie Vicario, Sarah Hoffmann, Roland Olbricht, Mateusz Konieczny (Thanks for continued translating activity within last year!) 3 did not vote: Daniela Waltersdorfer, Guillaume Rischard, Craig Allan.
Application initially processed by the Membership Working Group.

2024/Res41 OSMF Travel Request for Dani to go to SotM LATAM

The Board has discussed its plans to engage more with regional SOTMs whenever possible, especially when economically/financially feasible. I, Daniela (Dani) Waltersdorfer, am volunteering myself to attend and present, and represent the OSMF at SOTM LATAM which will be hosted in Belem, Brazil. Travel options to Belem are a bit complicated due to the many layovers, but it is an effort and opportunity we, the OSMF, believe to be grand for it will allow us to engage with the Latin American OSM Community. I want to note that by volunteering this also means that I am taking at least 1.5 days off from work. I am okay with this when considering the benefits of engaging with our community. Costs broken down by different airfare options and hotels are below. Please note that I am including the Economy fares and not "basic economy" so that I can bring my carry-on luggage and our OSMF Banner box.
Approved on 2024-10-04 with 4 votes in favour: - Sarah Hoffmann - Roland Olbricht - Arnalie Vicario (As mentioned in email and meeting, it is beneficial for OSMF board and the community to have OSMF presence in regional conferences. We participated in regional SotMs last year 2023 - in-person in Europe (this year also), remotely in Ocenia and Africa, and in-peron in Asia. OSMF rarely participates in non-English native regions. This is the first SotM in the LatAm region and it will be very great to show support to the growing community there! Thanks Dani for your commitment to representation!) - Craig Allan (Yes, I do believe that sending our Latin American member to represent us at SotM LatAM is a very good move. I do believe that Latin America is a very active OSM region and we, as a Board, have not raised much profile in the region. Thank you Dani for freely giving up your time for the OSM movement. - I would support buying all meals for her, not just breakfast, we need to be economical, not cheap.) 1 against - Guillaume Rischard (The cost is too high to justify the benefits. We have not seen an increase in memberships at past SotMs. The proposal doesn't include an impact assessment, a detail of the proposed talk, and a budget assessment.) 2 did not vote - Daniela Waltersdorfer - Mateusz Konieczny
Circular by Dani Waltersdorfer.

2024/Res42 Approve OSM assistance to receive funds from ESRI for OSGeo Oceania (sponsorship distribution for FOSS4G x SotM Oceania 2024)

Approve OSM Assistance to receive funds from ESRI for OSGeo Oceania (sponsorship distribution for FOSS4G x SotM Oceania 2024) OSGeo Oceania is an OSMF Local Chapter and is requesting for assistance to receive funds from ESRI who is sponsoring FOSS4G x SotM Oceania 2024 happening 5-8 November in Tasmania. Details: Esri's sponsorship will be approximately $10,000 AUD, which includes Gold sponsorship as well as a hiring fee for a TV screen. Filled out agreement and sponsorship prospectus are attached. They have a Wise account, which can receive either USD or EUR easily, and can provide either the account details or an invoice. This is time-sensitive as the conference is in 4 weeks so please cast in your votes ASAP.
Unanimously approved on 2024-10-13 with 7 votes in favour: Sarah Hoffmann, Roland Olbricht, Arnalie Vicario, Mateusz Konieczny Daniela Waltersdorfer, Guillaume Rischard, Craig Allan.
Circular by Arnalie Vicario.

2024/Res43 Approve active contributor membership application #2024052810000438

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.
Did not pass on 2024-10-13 with 3 votes in favour: Sarah Hoffmann, Roland Olbricht, Arnalie Vicario (Thank you for hosting monthly OSM meetups in your area! Just a recommendation, you can post in your OSM Diary regarding these events to immortalize them) 4 did not vote: Mateusz Konieczny Daniela Waltersdorfer, Guillaume Rischard, Craig Allan.
Application initially processed by the Membership Working Group.

Any other business

On circular 2024/Res43 active contributor membership application #2024052810000438

Suggested by Dorothea.

The application #2024052810000438 which was voted by the previous board, had 3 votes in favour, but it failed because not enough board members voted. It needed at least one more vote in favour to get approved. According to the board rules of order, "Any circular not passing may be raised as an agenda item at a board meeting for discussion and vote." (Rule 7.6 of board rules of order).

Decision: Create a new circular for the same application, so that the new board can vote on it.

Including Rapid editor in osm.org editor list

Suggested by Craig Allan.

Draft minutes to be added.

CiviCRM issues during the election

Suggested by Craig Allan.

Draft minutes to be added.

Guest comments or questions

Open to all OSM Foundation members (Become a member of the Foundation).

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To access them, click on the 3 dots on the top right of the black video-window.

Draft minutes to be added.

Next meetings

See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.

Mid-month board chat: 21 November 2024 at 12:00 UTC

Next mid-month board chat (not open to observers): Pending.

Dates: See this Framagenda calendar (yellow dots), and the monthly board meetings page.

Open board meeting: Pending

Open board meetings take place online monthly. The date and time of the recurring meetings will be set by the new board.

Dates: See this Framagenda calendar (green dots), and the monthly board meetings page. The dates of public board meetings are also added to https://osmcal.org/.