Board/Minutes/2024-08

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Page for agenda and draft minutes.

The topics of the agenda get locked one week before the meeting.

Date and time: Thursday 29 August, 13:30 UTC - Countdown

Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.

Acronyms

Participants

Officers and board
Biographies

Guests

Open to all OSM Foundation members. (Become a member of the Foundation, even for free if you are an active OSM contributor)

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

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Preliminaries

  • Welcome by Chair
  • Determination of quorum
    • Members present:
    • Members absent:
  • Apologies:

Administrative

Approval of previous minutes

Circular Resolutions

2024/Res32 Approve active contributor membership application #2024070810000365

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Approved on 2024-08-09 with 6 votes in favour: Roland Olbricht, Sarah Hoffmann, Guillaume Rischard, Craig Allan ([name] has been of great assistance to the Foundation in [activity 1] and [activity 2] work. I support [their] membership.), Mateusz Konieczny (Thanks for your very significant activity within last year! This definitely qualifies for active contributor membership.), Arnalie Vicario ([name] is an [activity 1] and [activity 2] rockstar for OSMF! Thank you for all you support!)
1 did not vote: Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

2024/Res33 Update of contract for iD maintenance

The board approves the updated contract for Martin Raifer1 for his work as a iD maintainer. It furthermore confirms that Mikel Maron is the designated contract manager for this contract.'

Approved on 16 August 2024 (had been extended by one week), with 5 votes in favour:
- Roland Olbricht
- Sarah Hoffmann
- Arnalie Vicario
- Daniela Waltersdorfer (read through the GitLab discussion. Took me a bit to get caught up-- my apologies.)
- Craig Allan (The contract is two pages long and covers all likely scenarios. I am happy to vote for its acceptance. Noting: It is somewhat open ended in that the contract manager can freely extend the days worked. The contractor does not have this discretion to extend. I would like us to cap the finances and ask the contract manager to come back to the Board to apply for further funds if the annual time worked needs to exceed 12 x 11.5 = 138 days. The financial cap is therefore EUR <redacted> x 138 = EUR <redacted>)
1 abstained:
- Guillaume Rischard (Requesting extension by a week - the budgetary implications are unclear. See gitlab and Craig's last comment there for details.).
1 did not vote:
- Mateusz Konieczny.

Circular by Sarah Hoffmann.

1 Note by Dorothea: See Long-term contractors.

2024/Res34 Grant Slater's Salary Raise 2024-2025

The board approves to give a merit-based raise on the salary for our Senior Site Reliability Engineer Grant Slater [2] as agreed on during the annual review. This is to account for the raising cost of living.

Approved on 2024-08-21 with 6 votes in favour: Daniela Waltersdorfer, Roland Olbricht, Sarah Hoffmann, Craig Allan, Mateusz Konieczny, Arnalie Vicario.
1 abstained: Guillaume Rischard (Abstaining for now. Requesting more information: 1) Cost of living increase in the UK in the last 12 months, 2) Impact on the whole budget).

Circular by Dani Waltersdorfer.

2 Note by Dorothea: See Employees.

2024/Res35 Approve active contributor membership application #2024081610000099

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Approved on 2024-08-24 with 5 votes in favour: Roland Olbricht, Sarah Hoffmann, Mateusz Konieczny, Arnalie Vicario, Craig Allan (Yes. Weekly OSM is a great resource for OSM users and in my opinion all the people who make it happen are making an enormous non-mapping contributions to the OSM project.).
2 did not vote: Guillaume Rischard, Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

2024/Res36 Approve active contributor membership application #2024052410000043

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Did not pass on 2024-08-25 with:
3 votes in favour: Roland Olbricht, Arnalie Vicario, Craig Allan (I value the contribution the applicant has made in bringing people to the OSM project through leadership at YouthMappers and HOT. Also 33/42 mapping days counts in his favour.)
1 against: Sarah Hoffmann (The described contributions seem to describe the responsibilities that come with the paid positions of the applicant. But I may have misunderstood. In that case, I encourage you to reapply and clarify.)
3 did not vote: Mateusz Konieczny, Guillaume Rischard, Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

2024/Res37 Approve active contributor membership application #2024072110000116

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Approved on 2024-08-25 with 5 votes in favour: Mateusz Konieczny, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Craig Allan (Some note some mapping activity and some community organising activity. I support the application. ).
2 did not vote: Guillaume Rischard, Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

2024/Res38 Approve active contributor membership application #2024072110000018

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Did not pass on 2024-08-25 with
3 votes against:
- Roland Olbricht
- Sarah Hoffmann (Using OSM data or software is unfortunately not sufficient to count as community contribution.)
- Mateusz Konieczny (I found no research at the link contributing to OpenStreetMap (please mention relevant titles on applying). Mentioned activities seems to be about using OpenStreetMap data without info how it contributes back to OpenStreetMap project. If there are contributions to OpenStreetMap project please reapply and clearly mention them.)
1 abstained:
- Arnalie Vicario (Latest publication is in 2023/4 https://scholar.google.ca/<link>. Would appreciate more evidence on contribution for the past 365days. OSM Diary, OSM Wiki or any documentation will help. Encourage to re-apply again and provide these documentation to support application.).
3 did not vote:
- Craig Allan
- Guillaume Rischard
- Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

2024/Res39 Approve active contributor membership application #2024052610000192

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Did not pass on 2024-08-25 with
4 votes against:
- Roland Olbricht
- Sarah Hoffmann (Please be more verbose in describing your non-mapping contributions.)
- Arnalie Vicario (Need more evidence on teaching/training beginner mappers in the community. OSM Diary, OSM Wiki or any documentation will help. Encourage to re-apply again and provide these documentation to support application ).
- Mateusz Konieczny (Note that https://tasks.hotosm.org/contributions seems to work for currently logged in user, and does not allow us to look at your info. I also looked at OSM user page that does not mention any activities, and it does not mention any OEG ( https://osmfoundation.org/wiki/Organised_Editing_Guidelines ). Sadly I am unable to check any of these contributions.)
1 abstained:
- Craig Allan (For membership as a non-mapping contributor we need some proof of the contribution. The HOT contributions link unfortunately doesn't work for me. I encourage the applicant to either push forward from the current 31 mapping days to reach 42 days or alternatively to give clear documented evidence of helping to build the community or some part of the OSM project.)
2 did not vote:
- Guillaume Rischard
- Daniela Waltersdorfer.

Application initially processed by the Membership Working Group.

Action item updates

Public board action items - About
Filter by assignee Arnalie Craig Dani Guillaume Mateusz Roland Sarah Not assigned
Filter by label Example: any label # labels here (non-clickable)

Secretary's report

Treasurer's report

MWG and CiviCRM

Membership campaign

LCCWG update: Local Chapters applications updates

LCCWG update: Communities tool (formerly microcosms)

LCCWG update: 31 Day OSM Challenge for October

Topic suggested by Arnalie Vicario.

LCCWG update: local SotM support discussions

Take action against data consumers persistently plagiarising OSM data and not using OSMF tile servers

GDPR updates

Presentation - OSM Colombia

10 minute presentation by Andres Gomez Casanova (@AngocA). 5 minutes questions and comments.

Any other business

Guest comments or questions

Next meetings

All Board meetings for 2024 have been planned. See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.

Open board meeting: 26 September 2024

Open board meetings take place online monthly: currently on the last Thursday of every month.

Dates: See this Framagenda calendar (green dots), and the monthly board meetings page. The dates of public board meetings are also added to https://osmcal.org/.

Next public meeting: Thursday 26 September 2024, at 13:30 UTC at https://osmvideo.cloud68.co/user/dor-2cd-qah-rim.

Mid-month board chat: 12 September 2024

Next mid-month board chat (not open to observers): 12 September at 13:30 UTC.

Dates: See this Framagenda calendar (yellow dots), and the monthly board meetings page.

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