Board/Minutes/2024-12-12
Board chat. Preliminary agenda and page for draft minutes.
Date: Thursday 12 December 2024
Time: 13:00 UTC.
Video room at https://osmvideo.cloud68.co
using BigBlueButton.
Participants
Not Present
Officers and board historic
Biographies historic
Guests
Meeting not open to observers.
Board 2025 face-to-face meeting
| Background |
|---|
| The board is looking into having a face-to-face board meeting in the first three months of 2025.
Previous board discussion:
|
| Suggested by Héctor Ochoa Ortiz. |
Phasing out the mailing lists
Suggested by Héctor Ochoa Ortiz.
Strategic Plan follow-up and distribution of tasks for its continuation in 2025
| Background |
|---|
| In 2023 Sarah Hoffmann, Craig Allan and Allan Mustard (board members) decided to work on the creation of a Strategic Plan, based on the strategic plan outline, a document by Allan Mustard which was adopted by the board in July 2021. The strategic plan was approved on 2023-09-28.
Views of the current board members
..and their answers are here. In November 2023 the other three board members (Roland Olbricht, Guillaume Rischard, Dani Waltersdorfer) provided answers to the following question during the 2023 board election:
..and their answers are here. |
| Suggested by Héctor Ochoa Ortiz. |
External formal appeal for OSMF Board intervention on moderation inaction - update from the committee
| Background |
|---|
| The board received an anonymous complaint regarding the moderation team's handling of some posts, mentioning that the penalty placed by the moderation team was not adequate. The sender had initially emailed the moderation team and then appealed to the board, apparently suggesting the review of the moderation team's findings and discontinuing the participation/memberships of the individuals who wrote the posts. On 2024-11-21 the board decided to create a committee of the three new board members with the aim to talk with the moderation team, review the team's findings and determine if they are adequate. The committee will likely propose an action or decision during the 2024-12-19 public board meeting.
Previous board discussion:
|
| Suggested by Héctor Ochoa Ortiz. |
Recurring time of meetings and chats
| Background |
|---|
| The Secretary (Dani Waltersdorfer) and Deputy Secretary (Héctor Ochoa Ortiz) are working on finding a recurring time for the board meetings and chats which works for all board members. |
| Héctor Ochoa Ortiz approved the topic proposed by Dorothea. |
Status of the transfer of the Meta and ESRI funds to OSGeo Oceania and other approved regional SotMs
| Background |
|---|
The board has agreed to facilitate the distributions of sponsorships of two OSMF Corporate Members to 8 regional SotMs via OSMF. More specifically:
-- FOSS4G/SotM Oceania 2024 - Bronze, EUR 1547.54 Meta sponsorships: selection of regional SotMs The list of proposed SotMs and amounts was approved by Meta. Meta will also carry the 5% overhead fee specified in the SotM distribution agreement. On sponsorship processing status
Discussion will be on the status and the processing. About the distribution of sponsorships to regional SotM conferences |
| Héctor Ochoa Ortiz approved the topic proposed by Dorothea. |
Brief update from meeting about external funding
| Background |
|---|
| An organisation has recently contacted the board about donating to OSMF, among other organisations, and asked for a meeting. The meeting was arranged by Craig Allan for Monday 2024-12-09 and Dani Waltersdorfer and Héctor Ochoa Ortiz also participated. |
| Héctor Ochoa Ortiz approved the topic proposed by Dorothea. |
Selection of topics for the December public board meeting
| Background |
|---|
| The board will have a public meeting on Thursday 2024-12-19. The time has not been finalised yet. The agenda will be finalised this Thursday 2024-12-12 and topics and info about the video-room will be here. |
| Suggested by Héctor Ochoa Ortiz. |
Niantic donation to OSMF - actions needed
| Background |
|---|
| Niantic contacted us about donating USD 10,000 and sent us two forms which we filled and which need to be signed by the board.
--- |
| Héctor Ochoa Ortiz approved the topic proposed by Dorothea. |
Working Group budget requests
| Background |
|---|
| The Treasurer has contacted the Working Groups for their preferred budget for 2025 and some responses have been received. |
| Suggested by Laura Mugeha. |