Board/Minutes/2024-11-21
Draft minutes.
Date and time: Thursday 21 November 2024 12:00 UTC --- Countdown
Video room at https://osmvideo.cloud68.co
using BigBlueButton.
Participants
- Craig Allan
- Héctor Ochoa Ortiz
- Maurizio Napolitano
- Roland Olbricht
- Guillaume Rischard
- Laura Mugeha (joined 7' after start)
Not Present
- Dani Waltersdorfer (apologies)
Officers and board historic
Biographies historic
Minutes by Dorothea Kazazi.
Guests
Meeting not open to observers.
Distribution of Meta sponsorships to regional SotMs
| Background |
|---|
| The OSMF on 2023-07-29 voted to act as financial intermediary for the distribution of sponsorships by companies to regional State of the Map conferences. The rationale and the template agreement are on the OSMF page Sponsorship support and distribution for local State of the Map (SotM) conferences. Some of the requirements are stated in the agreement.
Meta in 2024 has provided funds to OSMF for several items, one of which was Meta sponsoring regional SotMs and distributing these sponsorships via OSMF. Selection of regional SotMs The list of proposed SotMs and amounts was approved by Meta. Meta will also carry the 5% overhead fee specified in the SotM distribution agreement. The Meta sponsorships will be distributed to:
The board has already received the signed sponsorship distribution agreements from four of the selected SotMs, and other documents. Discussion will be on the status and the processing. |
| Topic suggested by Héctor Ochoa Ortiz |
Urgent - since some of the regional SotMs already took place. Each of the organising teams has sent a detailed budget, the signed sponsorship distribution agreements and their banking details.
Suggestion: Have a circular for Treasurer to send the payments.
On international banking challenges
- There might be delays in transferring funds to Rwanda
- The OSMF was previously kicked out of the bank it was using, due to having a member stationed in the Democratic Republic of Congo (DRC), where the person worked as a humanitarian.
- Finding a reliable bank that would accept us was a lot of work for the Treasurer at the time.
- We should be cautious when supporting countries that are subject to international sanctions.
Action item
Hector to create a circular with the conferences, amounts and GitLab tickets. Once approved, the Treasurer will make the transfer.
Dorothea provided some of the required information for the circular.
External formal appeal for OSMF Board intervention on moderation inaction
Topic suggested by Craig Allan.
Pending board decision on the publication of the draft minutes. Draft minutes are currently on the board wiki.
Questions about board processes
Topic suggested by Craig Allan.
Not discussed.
Scheduling the recurring dates and times of board meetings and chats
Topic suggested by Héctor Ochoa Ortiz.
Dani has proposed dates for approximately another year:
Board mid-month / Board Public Meeting
12 December 2024 / 19 December 2024
16 January 2025 / 30 January 2025
13 February 2025 / 27 February 2025
13 March 2025 / 27 March 2025
10 April 2025 / 24 April 2025
15 May 2025 / 29 May 2025
12 June 2025 / 26 June 2025
17 July 2025 / 31 July 2025
14 August 2025 / 28 August 2025
11 September 2025 / 25 September 2025
16 October 2025 / 23 October 2025
You will find them on this Framagenda calendar, which will also reflect any rescheduling.
Suggestions on meeting start time
- Move the meeting to a later time, for US board members.
- Move the time to 13:00 UTC.
- After 09:00 NYC time is more flexible for Guillaume.
- Some board members had scheduling clashes with those times.
- After 09:00 NYC time is more flexible for Guillaume.
Other points mentioned during discussion
- Board members can miss one or two of the scheduled meetings.
Decision
Decide on the meeting times by circular.
Potential board face-to-face or screen-to-screen meeting
Topic suggested by Craig Allan.
Suggestion: The board to have a meeting in Q1 2025 (Jan, Feb, Mar).
Other points mentioned during discussion
- Dani (Secretary) will send possible dates soon (as relayed by Héctor, deputy Secretary)
- Hector is looking at possible locations.
- Laura needs at least a month's notice before the meeting. Has gone to Schengen twice, which helps. Going to the US is more difficult.
- Europe seems a better location.
Meeting adjourned 1 hour and 14 minutes after start.