Board/Minutes/2024-11-21

Board chat. Page for agenda and draft minutes.

Date and time: Thursday 21 November 2024 12:00 UTC --- Countdown

Video room at https://osmvideo.cloud68.co
using BigBlueButton.

Acronyms

Participants

Not Present

Officers and board ^historic
Biographies ^historic

Guests

Meeting not open to observers.

---

Distribution of Meta sponsorships to regional SotMs

Background The OSMF on 2023-07-29 voted to act as financial intermediary for the distribution of sponsorships by companies to regional State of the Map conferences. The rationale and the template agreement are on the OSMF page Sponsorship support and distribution for local State of the Map (SotM) conferences. Some of the requirements are stated in the agreement.

Meta in 2024 has provided funds to OSMF for several items, one of which was Meta sponsoring regional SotMs and distributing these sponsorships via OSMF.

Selection of regional SotMs
The regional SotMs, or the selection process, were not defined in any documents when the agreement between OSMF and Meta was made. The distribution of the Meta funds was discussed on the fundraising team's GitLab repository. Arnalie Vicario (board member at the time and LCCWG member) created a proposal with upcoming regional SotMs and proposed sponsorship amounts. The sponsorships have to be distributed before March 2025 (12 months after OSMF signing the Meta agreement), so a list was compiled with 1) SotMs planned from organisations which are not Local Chapters and have already asked OSMF for a SotM quick licence and 2) Local Chapters which were planning a conference - Arnalie sent an email to the Local Chapter representatives on the Advisory Board.

The list of proposed SotMs and amounts was approved by Meta. Meta will also carry the 5% overhead fee specified in the SotM distribution agreement.

The Meta sponsorships will be distributed to:

• FOSS4G/SotM Oceania 2024 - Bronze
• SotM Rwanda 2024 - Bronze
• SotM Kerala 2024 - Platinum
• SotM Asia 2024 + SotM Bangladesh - Bronze
• SotM Latam 2024 - Capibara
• FOSS4GIT-OSMIT - Gold
• SotM Japan 2025
• SotM DRC 2025 - Silver

The board has already received the signed sponsorship distribution agreements from four of the selected SotMs, and other documents. Discussion will be on the status and the processing.

Topic suggested by Héctor Ochoa Ortiz

---

Scheduling the recurring dates and times of board meetings and chats

Topic suggested by Héctor Ochoa Ortiz.

---

More topics to be added

---

Acronyms