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Preliminary agenda and page for future minutes.

The topics of the agenda got locked one week before the meeting.

Date and time: Thursday, 30 November 2023 at 20:00 UTC - Countdown

Location: Video room
using BigBlueButton.



Board members

Officers and board

Not Present


Open to all OSMF members.

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

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Previous minutes

Circular Resolutions

2023/Res40 Approve application for OSMF-sponsored travel by Mateusz Konieczny

2023/Res41 Approve active contributor membership application #2023110710000048

The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis.

Approved on 2023-11-23 with 6 votes in favour: Mikel Maron, Roland Olbricht, Mateusz Konieczny, Sarah Hoffmann, Arnalie Vicario, Craig Allan.
1 did not vote: Guillaume Rischard.

Application initially processed by the Membership Working Group.

2023/Res42 Update Board Rules of Order, Means of Communication


  1. Make explicit expectations on communicated lack of availability, or inability to complete commitment. This is blameless, but we agree to only expect clear communication if we are unable to make a meeting, or finish an action.
  2. Update point 1 to include GitLab, and also acknowledge the chat as an important but not essential channel.
  3. Rename section to "Communication", since it covers both means of communication and communication expectations.

New text:

  • All important internal board communication should take place either during board meetings (see next section), or on GitLab and the board email list. IRC chat is also an important, but ephemeral channel for participation
  • Board internal communications are private and accessible only to board members, but third parties can be invited into these channels by a board decision.
  • Board members are expected to clearly and proactively communicate lack of availability over a period of time, or inability to complete a previously made commitment.

Approved on 2023-11-23 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Craig Allan (Good enough for my yes vote. But IRC is unclear. Is IRC suitable for important communication?), Mateusz Konieczny (this updates

Circular by Mikel Maron.

2023/Res43 Update OSMF mission and scope

As part of the OSMF Strategy, we review the mission statement and scope from time to time. On review, we don't need a full overhaul, but a little structure, copy editing, and careful inclusion of new scope. Goal is to make it more readable , and inclusive of expanded areas of OSMF responsibility. The text has gone through rounds of review with the Board and Community.

The updated text of the Mission and Scope is at 1. Version marked "Version for Circular" on Thu, Nov 16, 2023 11:51 AM

Approved on 2023-11-23 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Mateusz Konieczny, Craig Allan (Comprehensive and accurate).

Circular by Mikel Maron.

1 Text on the OSMF website.

2023/Res44 Allow automated account creation Map Builder until July 1, 2023

Microsoft is working on implementing SSO on to support seamless sign up for Map Builder users and others. In the mean time, they want to continue use of Map Builder using prior approach of an automatically generated account. After discussion with the DWG and the Board, and expression of concerns with the proxy user approach, we determined that a limited time and non renewable exemption to allow automated account creation should be put up to a vote.

To address any issues arising with data coming via Map Builder, Microsoft will be expected to be responsive and proactive to any issues raised by the DWG. The OSMF reserves the right to stop account creation if excessive problems arise. Also, given recent increased vandalism, there are additional measures being consider to protect against malicious automated account creation, and that might impact the exemption made for MapBuilder.

The Microsoft team can work with the OWG on how to implement the exemption. Note the OWG timeline to assist also depends on their availability and priorities.

Unanimously approved on 2023-11-28 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Mateusz Konieczny, Arnalie Vicario, Craig Allan, Roland Olbricht (I presume that the actual end date is July 1, 2024?), Sarah Hoffmann (Also agreeing under the assumption of an end date of July 1, 2024.).

Circular by Mikel Maron.

Action item updates

Public board action items - About
Filter by assignee Arnalie Craig Guillaume Mateusz Mikel Roland Sarah Not assigned
Filter by milestone
2023 Q1
2023 Q2
2023 Q3
2023 Q4
Completion time not specified
Filter by label Example: any label # labels here (non-clickable)

Treasurer's report

Secretary's report

Update to OSMF Mission and Scope statement

See circular 2023/Res43 Update OSMF mission and scope.

Board rules of order update

See circular 2023/Res42 Update Board Rules of Order, Means of Communication

Update on Sovereign Tech Fund application

Monthly presentation - Development Seed

10' presentation - Development Seed.

Any other business

Guest comments or questions

Next meetings

Open board meetings take place online monthly: currently on the last Thursday of the month.

See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar. The dates of public board meetings are also added to

Closed session - Supplier Code of Conduct attestation

There will be a discussion closed to observers.