Board/Minutes/2023-11
Preliminary agenda and page for future minutes.
The topics of the agenda got locked one week before the meeting.
Date and time: Thursday, 30 November 2023 at 20:00 UTC - Countdown
Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.
Participants
Board members
Officers and board
Biographies
Not Present
Guests
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Administrative
Previous minutes
Circular Resolutions
2023/Res40 Approve application for OSMF-sponsored travel by Mateusz Konieczny
| Relationship to OSMF: Board member
Purpose of the travel Participating in SOTM-EU as OSMF representative:
Expected clear benefit to OSMF of the travel
The points at which the journey begins and ends Dates, times and events to be visited 9 XI - 15 XI (early morning) participating in STOTM-EU (10-12 XI 2023) The type of feedback to be provided on the return of the traveller/s Is there support for the specific travel by the relevant management contact or voluntary OSMF structure? Please provide names “support by the relevant management contact or voluntary OSMF structure”: consulted with board members on OSMF board chat before posting it Other relevant information Additionally (resulting in no further travel costs and no significant increase in accommodation costs) - meeting with StreetComplete author, discussing development of this editor, coding together I am also covering about 230 euro from my own funds. SOTM-EU community ticket - 135 euro - paying for it myself Detailed, itemised estimate of the full costs of the travel provided to the board. Summary: € 120 - Transportation costs (Bus, Train, Plane tickets) € 391 |
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Approved on 2023-11-09 with 5 votes in favour: Mikel Maron, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Craig Allan (I happily support the request, subject to the availability of funds. For me, who will not be there in person, feedback would best be about on what was achieved for OSMF by your attendance - reporting back on achievement (or not) of the clear benefit to OSMF of the travel. !! Mateusz conflict of interest noted 👍 !!). |
| See: OSMF Travel Policy. The redacted information is available to the board. |
2023/Res41 Approve active contributor membership application #2023110710000048
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
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Approved on 2023-11-23 with 6 votes in favour: Mikel Maron, Roland Olbricht, Mateusz Konieczny, Sarah Hoffmann, Arnalie Vicario, Craig Allan. |
| Application initially processed by the Membership Working Group. |
2023/Res42 Update Board Rules of Order, Means of Communication
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Goals:
New text:
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Approved on 2023-11-23 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Craig Allan (Good enough for my yes vote. But IRC is unclear. Is IRC suitable for important communication?), Mateusz Konieczny (this updates https://osmfoundation.org/wiki/Board_Rules_of_Order#5._Means_of_Communication). |
| Circular by Mikel Maron. |
2023/Res43 Update OSMF mission and scope
| As part of the OSMF Strategy, we review the mission statement and scope from time to time. On review, we don't need a full overhaul, but a little structure, copy editing, and careful inclusion of new scope. Goal is to make it more readable , and inclusive of expanded areas of OSMF responsibility. The text has gone through rounds of review with the Board and Community.
The updated text of the Mission and Scope is at https://hackmd.io/0S4Zu6ThTrqW8ajt7fTNrA?view 1. Version marked "Version for Circular" on Thu, Nov 16, 2023 11:51 AM |
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Approved on 2023-11-23 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Roland Olbricht, Sarah Hoffmann, Arnalie Vicario, Mateusz Konieczny, Craig Allan (Comprehensive and accurate). |
| Circular by Mikel Maron. |
2023/Res44 Allow automated account creation Map Builder until July 1, 2023
| Microsoft is working on implementing SSO on osm.org to support seamless sign up for Map Builder users and others. In the mean time, they want to continue use of Map Builder using prior approach of an automatically generated account. After discussion with the DWG and the Board, and expression of concerns with the proxy user approach, we determined that a limited time and non renewable exemption to allow automated account creation should be put up to a vote.
To address any issues arising with data coming via Map Builder, Microsoft will be expected to be responsive and proactive to any issues raised by the DWG. The OSMF reserves the right to stop account creation if excessive problems arise. Also, given recent increased vandalism, there are additional measures being consider to protect against malicious automated account creation, and that might impact the exemption made for MapBuilder. The Microsoft team can work with the OWG on how to implement the exemption. Note the OWG timeline to assist also depends on their availability and priorities. |
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Unanimously approved on 2023-11-28 with 7 votes in favour: Mikel Maron, Guillaume Rischard, Mateusz Konieczny, Arnalie Vicario, Craig Allan, Roland Olbricht (I presume that the actual end date is July 1, 2024?), Sarah Hoffmann (Also agreeing under the assumption of an end date of July 1, 2024.). |
| Circular by Mikel Maron. |
Action item updates
| Public board action items - About | ||||||||
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| Filter by assignee | Arnalie | Craig | Guillaume | Mateusz | Mikel | Roland | Sarah | Not assigned |
| Filter by milestone | ||||||||
| 2023 Q1 | ||||||||
| 2023 Q2 | ||||||||
| 2023 Q3 | ||||||||
| 2023 Q4 | ||||||||
| Completion time not specified | ||||||||
| Filter by label | Example: any label # labels here (non-clickable) | |||||||
Treasurer's report
| Previous reports during monthly board meetings and general meetings |
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| See Treasurer's reports on the finances page. |
Secretary's report
| Background |
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| During the 2023-02 board meeting it was decided to have a "Secretary's report" section during the monthly board meetings, in place of the "Advisory Board monthly updates", which were provided by the Secretary.
Previous reports: |
Update to OSMF Mission and Scope statement
| Background |
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| The OSMF Mission Statement was decided at the November 2012 Face-to-Face meeting of the OSMF board, and slightly amended at the 2012-11-27 board meeting.)
Core values and the scope of the OSMF and board are from the February 2015 Face-to-Face meeting. -- |
| Topic suggested by Mikel Maron. |
See circular 2023/Res43 Update OSMF mission and scope.
Board rules of order update
| Background |
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| The Board Rules of Order are here. |
| Topic suggested by Mikel Maron. |
See circular 2023/Res42 Update Board Rules of Order, Means of Communication
Update on Sovereign Tech Fund application
| Background |
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| The board has applied for funds from the Sovereign Tech Fund for boosting development with the openstreetmap-website project and related satellite projects.
Related previous discussions
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| Topic suggested by Sarah Hoffmann. |
Monthly presentation - Development Seed
| Previous presentations and about this section |
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| See Monthly_Board_Meetings/Presentations. |
10' presentation - Development Seed.
Any other business
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Next meetings
Open board meetings take place online monthly: currently on the last Thursday of the month.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar. The dates of public board meetings are also added to https://osmcal.org/
Closed session - Supplier Code of Conduct attestation
There will be a discussion closed to observers.