Licensing Working Group/Minutes/2023-01-19

From OpenStreetMap Foundation

OpenStreetMap Foundation, Licensing Working Group (LWG) - Agenda & Minutes
19 January 2023, 18:30 UTC

Minutes approved on 2023-02-13.

Some sections have been reordered.


  • Dermot McNally
  • Kathleen Lu (Chairing)
  • Simon Hughes
  • Tom Hummel
  • Tom Lee
  • Guillaume Rischard (OSMF board)

LWG members
Minutes by Dorothea Kazazi




  • Jim Vidano


Adoption of past minutes

Previous action items

  • 2017-03-02 Simon Poole to determine existing obligations towards sources listed on the copyright page.
  • 2017-05-04 All/Simon Poole to review import guidelines with regards to licence “approval”.
  • 2018-03-08 All to look at the Working Groups collecting personal information.
  • 2018-04-12 LWG to follow-up on the iD editor, as the number of changesets is now included on the changeset comments thread.
  • 2019-01-10 Simon Poole to draft text to developers of apps related to geo/mapping, having OSM in their names or using variations of our logo.
  • 2019-02-14 Simon Poole to summarise the advice regarding information requests from law enforcement and send it around.
  • 2019-12-12 Simon Poole to discuss trademark registration strategy (more countries, additional classes, etc) with lawdit
  • 2020-01-09 Simon Poole to include text about downstream produced works to the FAQ.
  • 2020-03-12 Simon Poole to send to Mateusz the link with the research by Kathleen Lu on attribution on various apps.
  • 2020-09-10 Simon Poole to set-up call with Kathleen Lu and our UK lawyer about trademarks.
  • 2020-10-08 Jim Vidano to work on updating the privacy policy in relation to OSMF's use of a commercial CDN, and Kathleen Lu will have a look at it.
  • 2020-10-08 Simon Poole and Guillaume Rischard to look at the translation issue of the copyright policy page.
  • 2020-10-08 Simon Poole to send his Moovit contact to Guillaume Rischard.
  • 2020-10-08 Simon Poole to send a summary of which action items need to be done.
  • 2021-01-14 Guillaume Rischard to report on Board status re identification of outside counsel
  • 2021-02-11 Kathleen Lu to check LWG-specific membership requirements on the OSMF website and Conflict of Interest policy and provide to Dorothea any updates for the website.
  • 2021-03-11 Guillaume Rischard to sort out various email issues - Making sure Dermot McNally is on the main legal mailing issue, making sure everyone is getting OTRS email notifications for the legal queue.
  • 2021-07-08 Guillaume Rischard to meet with Dermot McNally about using OTRS.
  • 2021-07-08 LWG members to provide comment on the HOT draft trademark agreement on the next meeting.
  • 2021-07-08 Jim Vidano to look at next steps for paperwork after the trademark request has been approved by the board.
  • 2021-07-08 Dermot McNally to ask Tobias for expected outcome regarding the request for change of the text of the standard tile license.
  • 2021-08-12 Tom Hummel to suggest text to be published regarding OSMF's legitimate interest in processing personal data.
  • 2021-08-12 Dermot McNally to reply to Tobias about simplifying the text of the tile licence.
  • 2021-08-12 Dermot McNally to make the pull request on Github openstreemap-website regarding attribution requirements for OSMF tiles
  • 2021-08-12 Dermot McNally to communicate back to contacts regarding Australian data attribution and suggest filling the waiver template.
  • 2021-08-12 LWG to identify OSMF legal texts that might be needed under German law to be in German.
  • 2021-09-09 Jim Vidano to ask Simon Poole whether he has previous emails contacting companies that were not displaying attribution.
  • 2021-09-09 Guillaume Rischard to check past emails (e.g. last year ones related to case in Germany where they settled in court) for any sent to companies not complying with attribution requirements and to send what he finds, including links to the Github repositories with the lists of not complying organisations, to the Signal group.
  • 2021-09-09 Jim Vidano and Dermot McNally (2021-12-09) to create a draft template email for the community to contact organisations regarding non compliance with the attribution guidelines
  • 2021-09-09 Dermot McNally to reply to Jean-Marc Liotier (board of directors) with the LWG decision to create a template email for minor cases of non-compliance with the attribution guidelines available to the community and the LWG to directly contact bigger companies.
  • 2022-01-13 Simon Hughes to download a copy of the Copyright FAQ page and mark anything that is not matching the attribution guidelines or is confusing and circulate that to the LWG.
  • 2022-04-14 Guillaume Rischard to ask Tom Hughes to see how many translations of the Copyright and Copyright FAQ page are live. Topic Needed: Update to Copyright FAQ page to match new attribution guidelines
  • 2022-04-14 Guillaume Rischard to talk to Grant Slater (Senior Site Reliability Engineer) about cutting tile access to Impresa Italia. Topic Impresa Italia - Missing attribution case of commercial site using our tiles
  • 2022-04-14 Guillaume Rischard to update agenda with Navionics (Garmin) success. Topic Fixing attribution success
  • 2022-06-09 Guillaume Rischard to check with Amanda regarding the return-to address she used to the letter about printed maps with false copyright
  • 2022-06-09 Guillaume Rischard to check with the rest of the board about the advice on CWG with LWG to rework the copyright page.
  • 2022-09-15 Dermot McNally to send an email to the companies mentioned on Ticket#2022011910000082 and Ticket#202201261000014
  • 2022-09-15 Guillaume Rischard to respond to the email Ticket#202208041000024 and redirected to right person.
  • 2022-09-15 Kathleen Lu to write to Tom Hughes and ask if the issue he was concerned with was
  • 2022-10-13 Tom Lee to add the updated Copyright FAQ to the OSMF website. Dorothea to provide access.
  • 2022-10-13 LWG to look at Kathleen's previous answer regarding CDLA 2.0 and indicate whether they agree.
  • 2022-10-13 Guillaume Rischard to take the Ticket#2022100310000013 issue to the board (related to legal consequences for “unlicensed surveying”)
  • 2022-10-13 Tom Hummel to point to the Corporate Membership page or the donation page. Ticket#2022101110000098
  • 2022-11-10 Kathleen Lu to write to GooseMaps.
  • 2022-11-10 Guillaume Rischard to add the updated Copyright FAQ to the OSMF website.
  • 2022-11-10 Guillaume Rischard to ask someone else on the Philippines community regarding proof of the use of OSMF trademarks there.
  • 2022-11-10 Guillaume Rischard to pass the message to the board member who wrote to the LWG about Open Database License (ODbL).
  • 2022-11-10 Kathleen Lu to reply to the query re CDLA 2.0.
  • 2022-11-10 Kathleen Lu to reply to Ticket#2022080510000087 — Compatibility of Italian IODL 2.0 license.
  • 2022-11-10 Kathleen Lu to invite the sender of Ticket#2022081410000104 (Lizenzprobleme in Indien) to attend the next LWG meeting, to understand what they're asking.
  • 2022-12-08 Kathleen Lu to forward the email seeking endorsement to the board. [Topic: Email to trademarks@ - Kiwix]
  • 2022-12-08 LWG to forward the email from dSpace to the board. [Topic: Ticket#2022120510000221 - dSpace request to show logo]

Reportage and action item updates

Update to Copyright FAQ to match new attribution guidelines

The Copyright FAQ page was updated to match the Attribution guidelines. Thanks expressed to Simon and Tom.

Copyright page

Comment that the page is not owned by the LWG.

Finalize meeting times for 2023

Meetings moved to Mondays. Discussion about suitable dates, to avoid public holidays.

2023 LWG meeting dates:
Monday Feb 13
Monday Mar 06
Monday Apr 03
Monday May 15
Monday Jun 12
Monday Jul 10
Monday Aug 14
Monday Sep 11
Monday Oct 16
Monday Nov 13
Monday Dec 11
Monday Jan 08 2024

US daylight savings start - Mar 12 2023
EU daylight savings start - Mar 25 2023
EU daylight savings end - Oct 29 2023
US daylight savings end - Nov 5 2023

Launch of Overture Maps Foundation – Open discussion

This section was not minuted, after request.

Any updates on reported attribution cases?

Reports in OTRS:

Trademarks – any updates?

HOT trademark agreement update

The contact person from the Humanitarian OSM Team's side has changed.

Evidence of use in Philippines status

Eugene Alvin Villar's (Philippines) board term has ended.

Japan - trademark notice for the registration of OpenStreet

Regarding the trademark notice about registration of OPENSTREET in Japan, Satoshi IIDA (OSMF Japan - Local Chapter) provided some history, and recommended that we do not oppose the renewal.

Decision: not oppose.

Any Other Business

Queries to legal-questions

Ticket#2022120510000177 - COPIE DE SIGNES DE BALISAGE

  • They seem troubled by the addition of QR codes on their physical maps.

Suggestions regarding LWG's answer

  • Remove the last sentence of the proposed answer.
  • Mention that we have not added the QR codes or condone the action.
  • Emphasize that we have a lot of contributors.
  • Contact the local mappers.
    • Probably avoid it.

On recurring discussion on French community on whether trails are protected by copyright: Trails that only manifest on the map and on the ground, would probably be protected by copyright.

In this specific case, looking at satellite imagery, paths are visible. They could have been mapped on OSM from imagery or people might have hiked them.

Action item: Guillaume to reply to ticket on OTRS in French.

Simon Hughes had to disconnect 56' after start.

Inquiry re Finnish satellite imagery

Not discussed.

Next meeting

13 February 2023, 18:30 GMT