Board/Minutes/2023-09
Votes below. Draft minutes to be added.
The topics of the agenda got locked one week before the meeting, on 2023-09-21.
Date and time: Thursday 28 September 2023 at 15:00 UTC - Countdown
Location: Video room https://osmvideo.cloud68.co/user/dor-2cd-qah-rim
using BigBlueButton.
Participants
Board members
["talk" time*] Name (role, notes)
- [05'] Craig Allan
- [26'] Guillaume Rischard (Chairing)
- [08'] Mateusz Konieczny
- [08'] Mikel Maron
- [12'] Roland Olbricht (joined ~ 9' after start)
- [14'] Sarah Hoffmann
*Includes time when the microphone was activated due to noise.
Officers and board
Biographies
Not Present
- Arnalie Vicario
Guests
- 19 guests, including Kauê de Moraes Vestena and Dolores Reis (presenters)
Open to all OSMF members.
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
- If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings. To assess them, click on the 3 dots on the top right of the black video-window.
Administrative
Previous minutes
- 2023-08 Approved.
Circular Resolutions
2023/Res24 Approve active contributor membership application #2023081410000461
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Rejected on 2023-09-01 with 5 votes in against: Mikel Maron, Roland Olbricht, Guillaume Rischard (Please map a bit more to qualify), Mateusz Konieczny (Thanks for mapping! But for purely mapping contribution 42 days of mapping are required, with an automatic qualification), Sarah Hoffmann (For purely mapping contribution 42 days of mapping are required) |
| Application initially processed by the Membership Working Group. |
2023/Res25 Approve active contributor membership application #2023081510000146
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2023-09-01 with 5 votes in favour: Guillaume Rischard, Mikel Maron, Roland Olbricht, Sarah Hoffmann, Mateusz Konieczny (I think that this contributions are enough to cover at least that 9 missing mapping days (33 mapping days present already in last year). And thanks for your contributions!) |
| Application initially processed by the Membership Working Group. |
2023/Res26 Approve active contributor membership application #2023082510000074
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2023-09-05 with 4 votes in favour: Arnalie Vicario, Mikel Maron, Sarah Hoffmann, Roland Olbricht (Not sure about 2023 activity. Google finds references to [link to staff page of GIS organisation] and SotM 2022 [link to presentation] so I assume that there is still activity.) |
| Application initially processed by the Membership Working Group. |
2023/Res27 Financial Statements Financial Year 2022
| Approval that the attached1 documents represent the financial situation of the OpenStreetMap Foundation.
These are for fiscal year 2022 which is 01 Jan to 31 Dec for us. The formal report at the AGM 2023 will contain these documents in the ultimately submitted form, although they are then almost a year old, because UK law requires so. With the approval vote you indicate that the records are complete and correct. These drafts then become final without further changes. |
|
Approved on 2023-09-08 with 5 votes in favour: Arnalie Vicario, Guillaume Rischard, Mikel Maron, Roland Olbricht, Sarah Hoffmann. It is in "EMPLOYEES AND DIRECTORS" so maybe it count our single employee, without counting contractors? And counts OSMF board? In such case, are we allowed to state "The average number of employees during the year was 1, average number of directors was 7". Or maybe "number of unpaid directors was 7". ? Or is it phrasing that we cannot change, even if it is misleading?) |
| Circular by Roland Olbricht. |
1 Note: Asked to not publish the attachments, as they contain the word "draft" and might create confusion.
2023/Res28 Appeal to ban by moderation on community.osm.org by NorthCrab
| The board has received an appeal from user NorthCrab to a ban issued by the forum moderation team. See https://community.openstreetmap.org/t/appeal-of-moderation-action-by-apm-wa/102858
The board decides that the actions of moderator apm-wa were correct and the appeal against the ban is denied. Detailed justification, see https://gitlab.com/osmfoundation/board/-/issues/476#note_1544895566 |
|
Circular passed on 2023-09-13 with 6 votes in favour: Arnalie Vicario, Guillaume Rischard, Mikel Maron, Roland Olbricht, Sarah Hoffmann, Mateusz Konieczny (With following notes: |
| Circular by Sarah Hoffmann. |
2023/Res29 Approve active contributor membership application #2023090910000085
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Approved on 2023-09-17 with 4 votes in favour: Arnalie Vicario, Mikel Maron, Roland Olbricht, Sarah Hoffmann. |
| Application initially processed by the Membership Working Group. |
2023/Res30 Approve active contributor membership application #2023091410000137
| The Board currently decides on active contributor membership applications based on non-mapping contributions on a case-by-case basis. |
|
Rejected on 2023-09-26 with 4 votes against: Mikel Maron, Roland Olbricht, Sarah Hoffmann, Mateusz Konieczny (Thanks for mapping! For purely mapping contribution there is an automatic qualification for 42 days of mapping within last year. This manual applications with a vote are rather for people who contribute in way other than mapping. If there are such significant contributions: I do not see them listed. I would encourage you to map a bit more and apply when 42 days of mapping are reached.) |
| Application initially processed by the Membership Working Group. |
Action item updates
| Public board action items - About | ||||||||
|---|---|---|---|---|---|---|---|---|
| Filter by assignee | Arnalie | Craig | Guillaume | Mateusz | Mikel | Roland | Sarah | Not assigned |
| Filter by milestone | ||||||||
| 2023 Q1 | ||||||||
| 2023 Q2 | ||||||||
| 2023 Q3 | ||||||||
| 2023 Q4 | ||||||||
| Completion time not specified | ||||||||
| Filter by label | Example: any label # labels here (non-clickable) | |||||||
Treasurer's report
| Previous reports during monthly board meetings and general meetings |
|---|
| See Treasurer's reports on the finances page. |
This month's report is here.
Draft minutes to be added.
Secretary's report
| Background |
|---|
| During the 2023-02 board meeting it was decided to have a "Secretary's report" section during the monthly board meetings, in place of the "Advisory Board monthly updates", which were provided by the Secretary. |
Draft minutes to be added.
Interpretation of the etiquette guidelines
| Background |
|---|
| The board received an email request to clarify if all use of profanity is unacceptable behavior on channels that follow the Etiquette Guidelines or if language such as "wtf", when not directed to a person, would be acceptable. The email was prompted by a discussion between the moderators on community.osm.org concerning statement that "use of profane or obscene language violates the Etiquette Guidelines" and that this acronym always qualifies as such. |
Draft minutes to be added.
Vote: Etiquette guidelines and profanity
| Motion: According to the board there is no explicit reference to profanity in the Etiquette Guidelines and the board asks the moderators to always seek for the intent of the people who have written the message, interpreting whether a message is inappropriate or not. |
|
Approved on 2023-09-28 with 6 votes in favour: Craig Allan, Guillaume Rischard, Mateusz Konieczny, Mikel Maron, Roland Olbricht, Sarah Hoffmann. |
| Motion by Roland Olbricht. |
Approval of up to GBP 4000 for investigating how to transfer Contributor Term agreements on a move to the EU
Suggested by Sarah Hoffmann.
| Background on OSMF relocation/subsidiary |
|---|
| See Board/Background/OSMF_relocation_or_subsidiary |
Draft minutes to be added.
Approve budget of GBP 4000 for Agio to investigate how to transfer the Contributor Term agreements on a move to the EU. Guillaume is tasked to find an additional law firm and establish contact, independent of this budget
| Motion: Approve budget of GBP 4000 for Agio to investigate how to transfer Contributor Term agreements on a move to the EU. In addition, Guillaume is tasked to find an additional law firm and establish contact, independent of this budget. |
|
Approved on 2023-09-28 with 5 votes in favour: Craig Allan, Mateusz Konieczny, Mikel Maron, Roland Olbricht, Sarah Hoffmann. |
| Motion by Sarah Hoffmann. |
Proposed draft policy on project-wide suspensions and bans
| Background |
|---|
Allan Mustard (board-appointed moderation team) proposed to the board a draft policy on project-wide suspensions and bans. Comments were solicited from the:
Several suggested changes were incorporated to the text. The process was documented in an attachment provided to the board, which includes both the final draft of the proposal and an appendix of selected relevant comments. Please note that a circular might be created before the board meeting, for voting on the adoption of the draft policy. |
Draft minutes to be added.
Vote: Put the proposed project-wide policy on suspensions and bans into action. Revisit the topic next month. Roland to to start a discussion on community.osm.org and inform the board about the feedback
| Motion: Put the proposed project-wide policy on suspensions and bans into action. Second, to revisit the topic next month. And third, as an action item for me (Roland Olbricht) to start a discussion on community.osm.org about this or to watch out for discussions taking place there and inform the board about the feedback, having an informed discussion next month. |
|
Approved on 2023-09-28 with 4 votes in favour: Craig Allan, Guillaume Rischard, Mikel Maron, Roland Olbricht.. |
| Motion by Roland Olbricht. |
Approval of strategic plan
| Background |
|---|
| See Board/Background/Strategic_Plan. |
| Topic suggested by Mikel Maron. |
Draft minutes to be added.
Vote: Adopt the strategic plan
| Motion: Adopt the strategic plan https://hackmd.io/I2AlXzqSTpuAcq69FcygPQ?view. (historic link to content on the OSMF website) |
|
Approved on 2023-09-28 with 6 votes in favour: Craig Allan, Guillaume Rischard, Mateusz Konieczny, Mikel Maron, Roland Olbricht, Sarah Hoffmann. |
| Motion by Roland Olbricht. |
Post-meeting note: Strategic Plan
Termination of Local Chapter agreement with Open Knowledge Belgium
| Background |
|---|
| The board on 2018-05-24 approved Open Knowledge Belgium as the OSMF Local Chapter (LC) for Belgium, with the operating title "OpenStreetMap Belgium". The Local Chapter application and supporting documents are here.
OSM Belgium is currently transitioning its institutional home from Open Knowledge Belgium to OSGeo Belgium. The board received on 2023-09-27 an official request for the termination of the Local Chapter agreement, co-signed by Pieter Colpaert (Open Knowledge Belgium Board) and Joost Schouppe. |
| Topic suggested by Sarah Hoffmann. |
Draft minutes to be added.
Vote: Accept the termination of the Local Chapter agreement, requested by the Open Knowledge Foundation Belgium, effective immediately
| Motion: Accept the termination of the Local Chapter agreement, requested by the Open Knowledge Foundation Belgium, effective immediately. |
|
Approved on 2023-09-28 with 5 votes in favour: Craig Allan, Guillaume Rischard, Mateusz Konieczny,, Roland Olbricht, Sarah Hoffmann. |
| Motion by Sarah Hoffmann. |
Monthly presentation
| Previous presentations and about this section |
|---|
| See Monthly_Board_Meetings/Presentations. |
Presentations by Kauê de Moraes Vestena and Dolores Reis (OSM community in Brazil).
Any other business
Draft minutes to be added.
Guest comments or questions
| Open to all OSMF members (join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
|
No comments or questions during this section.
Next meetings
Open board meetings take place online monthly: currently on the last Thursday of the month.
See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar. The dates of public board meetings are also added to https://osmcal.org/