Board/Minutes/2023-09/Treasurer's report
Content copied from https://community.openstreetmap.org/t/board-meeting-and-expenditure-tracking/104313
The board of the Foundation always tries to disseminate more useful information. We track expenditures at the occasion of the monthly board meeting against the budget, and to improve transparency, I will share that table for the moment being through community.osm.org 1. It might migrate to the minutes when it is no longer news.
General note about this financial overview: The first column are expenses up to today, i.e. 2023-09-28. All figures are indicative and as our accounting software indicates about our bank accounts. No corrections for expected payments are made.
The second column are the budgeted expenses for the whole year for comparison. For running expenses, the first column therefore should be three quarters of the second column.
The expense overview is presented in the way that the treasurer deems most useful for community inspection.
Mechanisms like depreciation are therefore not represented. Instead there is the line item “OWG reserve”; the combination of the OWG budget plus this reserve (about 210 thousand GBP) is what we expect to spend over multiple years on average to keep the fleet of servers up to date and supplied with energy, network, and other ambient conditions. Again, it is budget and not expenses in the second column.
Likewise, interest on savings and currency exchange effects are not represented because our actual business mostly takes place in EUR while income is mostly in USD. The USD to EUR exchange rate has substantial influence of how much metal we can afford from our income. The GBP to anything exchange rate has a limited influence and is rather a red herring here.
Roland Olbricht
| Actual | Amount | Description | Remark |
|---|---|---|---|
| 66 367.91 | 521 000 | Donations | Planned target of the donation drive |
| 6 769.67 | 14 500 | Individual Members | |
| 107 590.22 | 145 500 | Corporate Members | Numbers according to the levels announced on wiki.osmfoundation.org plus TomTom platinum. |
| 17 985.69 | 0 | SotM | No SotM takes place. |
| n/a | 681 000 | Total | Expected total income |
Expected spending
| Actual | Amount | Description | Remark |
|---|---|---|---|
| 41 339.43 | 169 197 | OWG budget | high option from the OWG proposal |
| 0 | 40 000 | OWG Reserve | Flatten out below-average capital expenses of the OWG |
| 181 018.14 | 275 000 | Personnel | Our SSRE, Administrative Assistant, and iD development |
| 0 | 50 000 | EWG budget | |
| 5 168.64 | 1 000 | LWG budget | currently only trademark protection expenses |
| 0 | 5 000 | other WGs budget | combined budget of CWG, DWG, MWG, SotM-WG and LCCWG, 1000 ? each |
| n/a | 40 500 | Organizational Overhead | Insurance, accounting, travel expenses etc., breakdown see below |
| 533.95 | 0 | SotM | No SotM takes place. |
| 0 | 100 000 | Reserve | General Reserve |
| n/a | 681 000 | Total | Planned total expenses, rounded to thousand pounds |
The Organizational Overhead is broken down as follows
| Actual | Amount | Description | Remark |
|---|---|---|---|
| 6 575.50 | 12000 | Accountancy | |
| 4 194.19 | 8000 | Insurance | |
| 1 927.99 | 3000 | Software Subscriptions | |
| 554.72 | 2500 | Various Service Fees | Legal fees, professional fees, consultancy fees |
| 2 163.33 | 4000 | Bank charges | |
| 88.35 | 2500 | Computer sundries and peripherals | |
| 137.59 | 500 | Printing, Postage, and Carriage | |
| 627.17 | 8000 | Travel expenses |