Board/Minutes/2021-02-S2S/Action items and decisions

Action items

to take 2-3 conversations (with less represented genders), keep notes together, and then report back out (Topic: Addressing lack of gender diversity in OSM community)
Review Handbook for Local Chapter application and edit. (Topic: Discuss Local community/Chapter support and expansion)

to collect answers from Board to questions posed under "Scope Bounding" in Strategic Plan Outline (Topic: Strategic plan - Agree on plan for the plan)
to publish draft outline for community comment (Topic: Strategic plan - Agree on plan for the plan)
to collect growth projections from Operations Working Group (Topic: Strategic plan - Agree on plan for the plan)
to complete handbook for local chapter application (Topic: Discuss Local community/Chapter support and expansion)

to provide some top-line expectations that the Engineering Working Group should work on (aligned with the Strategic Plan) (Topic: Discuss rebooting the Engineering Working Group)

to reach out to existing Engineering Working Group to see their feedback on Board's idea (Topic: Discuss rebooting the Engineering Working Group)
- Ask them to update the wiki page, add list of members
to ask HOT how their Working Group drive went (Topic: Encouraging more volunteers to join other working groups)
to follow up with Local Chapters and Communities Working Group for feedback on the application handbook (Topic: Discuss Local community/Chapter support and expansion)
to talk with Operations Working Group about availability of server space to lend to Local Chapter (Topic: Discuss Local community/Chapter support and expansion)

to talk and delegate to Membership Working Group (Topic: Discuss Membership prerequisites, steps towards Annual General Meeting resolutions)
to create circular on board and Working Groups CoI policy (Topic: Takeover protection (including Updating the conflict of interest policy?)
to create circular on membership form (Topic: Takeover protection (including Updating the conflict of interest policy?))
to communicate on mailing list (Topic: Takeover protection (including Updating the conflict of interest policy?)
to collect list of volunteers to send beers and chocolate and hats to. (Topic: Encouraging more volunteers to join other working groups)
to use the "what is core" debate to draw the perimeter of the budget whose multiple (also to be defined) should constitute the reserve (Topic: Decide to what extent management of financial risk should be formalized - and how to implement that)
Create a volunteer appreciation program (buy and send tokens to valued community and Working Group volunteers) (Topic: Encouraging more volunteers to join other working groups)

Draft a simple formal reserve policy, with numbers blank (Topic: Decide to what extent management of financial risk should be formalized - and how to implement that)

to create hackmd to collect names (to reach-out) (Topic: Addressing lack of gender diversity in OSM community)
to set up call with Board & external expert as part of investigation phase (Topic: Discuss paid votes, steps towards AGM resolution)

to talk to State of the Map organising committee about what the OSMF can offer to existing LC members for SotM 2021 (e.g. “discounted tickets” in Normal Time) (Topic: Discuss Local community/Chapter support and expansion)
to look at Local Chapters and Communities Working Group request for OSMF to host software for them (CiviCRM?) and see if there’s a solution. (Topic: Discuss Local community/Chapter support and expansion)
to investigate software/services the OSMF could host for [Local_Chapters| Local Chapters]]/cons (e.g. alternatives to CiviCRM) pretix? (Topic: Discuss Local community/Chapter support and expansion)

recommend that the Board publish the outline for public comment [Allan created circular]

Endorse report and recommendations. [Allan drafted email]
- Ask subcommittee for implementation plan. Include mechanism.
- support the call for new members joining

Update Top Ten Tasks to include why it would benefit OSM [Needs assigned person/action item]
Be mindful of conflict of interest (note that Board already taskedWorking Groups to adopt the CoI Policy in absence of a specific Working Groups policy) [Needs process to ensure that]
- Avoid logrolling
- Make sure group is large enough (how?)
- Board makes last decision for Engineering Working Group members' projects

support effort to moderate lists
outreach to have direct dialogue, snowball survey
- parcel out list of folks to reach out, everyone is going to make 2-3 phone calls [Mikel to create hackmd to collect names]

Not publicly minuted. No action items or decisions.

No action items or decisions.

Create a volunteer appreciation program (buy and send tokens to valued community and Working Group volunteers) [Guillaume to collect names]
Start using Microsoft Translator + Deepl [Needs assigned person]

No action items or decisions.

The Openstreetmap Foundation must ensure that there is at least one fully FOSS path to complete the Openstreetmap process.
Continue conversation.

-> Discuss at mid-month chat

Any action requires careful communication.
- See above for things that are not covered by this.
- This is part of the longer process, not relevant for next steps.
Investigation needs to be done [Mikel]

No decisions.

No decisions.