Board/Minutes/2021-02-S2S/Action items and decisions

Action items

Board

• to take 2-3 conversations (with less represented genders), keep notes together, and then report back out (Topic: Addressing lack of gender diversity in OSM community)
• Review Handbook for Local Chapter application and edit. (Topic: Discuss Local community/Chapter support and expansion)

Allan

• to collect answers from Board to questions posed under "Scope Bounding" in Strategic Plan Outline (Topic: Strategic plan - Agree on plan for the plan)
• to publish draft outline for community comment (Topic: Strategic plan - Agree on plan for the plan)
• to collect growth projections from Operations Working Group (Topic: Strategic plan - Agree on plan for the plan)
• to complete handbook for local chapter application (Topic: Discuss Local community/Chapter support and expansion)

Eugene

• to provide some top-line expectations that the Engineering Working Group should work on (aligned with the Strategic Plan) (Topic: Discuss rebooting the Engineering Working Group)

• to reach out to existing Engineering Working Group to see their feedback on Board's idea (Topic: Discuss rebooting the Engineering Working Group)
  • Ask them to update the wiki page, add list of members
• to ask HOT how their Working Group drive went (Topic: Encouraging more volunteers to join other working groups)
• to follow up with Local Chapters and Communities Working Group for feedback on the application handbook (Topic: Discuss Local community/Chapter support and expansion)
• to talk with Operations Working Group about availability of server space to lend to Local Chapter (Topic: Discuss Local community/Chapter support and expansion)

Guillaume

• to talk and delegate to Membership Working Group (Topic: Discuss Membership prerequisites, steps towards Annual General Meeting resolutions)
• to create circular on board and Working Groups CoI policy (Topic: Takeover protection (including Updating the conflict of interest policy?)
• to create circular on membership form (Topic: Takeover protection (including Updating the conflict of interest policy?))
• to communicate on mailing list (Topic: Takeover protection (including Updating the conflict of interest policy?)
• to collect list of volunteers to send beers and chocolate and hats to. (Topic: Encouraging more volunteers to join other working groups)
• to use the "what is core" debate to draw the perimeter of the budget whose multiple (also to be defined) should constitute the reserve (Topic: Decide to what extent management of financial risk should be formalized - and how to implement that)
• Create a volunteer appreciation program (buy and send tokens to valued community and Working Group volunteers) (Topic: Encouraging more volunteers to join other working groups)

Jean-Marc

• Draft a simple formal reserve policy, with numbers blank (Topic: Decide to what extent management of financial risk should be formalized - and how to implement that)

Mikel

• to create hackmd to collect names (to reach-out) (Topic: Addressing lack of gender diversity in OSM community)
• to set up call with Board & external expert as part of investigation phase (Topic: Discuss paid votes, steps towards AGM resolution)

Rory

• to talk to State of the Map organising committee about what the OSMF can offer to existing LC members for SotM 2021 (e.g. “discounted tickets” in Normal Time) (Topic: Discuss Local community/Chapter support and expansion)
• to look at Local Chapters and Communities Working Group request for OSMF to host software for them (CiviCRM?) and see if there’s a solution. (Topic: Discuss Local community/Chapter support and expansion)
• to investigate software/services the OSMF could host for [Local_Chapters| Local Chapters]]/cons (e.g. alternatives to CiviCRM) pretix? (Topic: Discuss Local community/Chapter support and expansion)

Dorothea

• to create page with decisions and action items.
• to format and transfer content of note pages to the OSMF website.

Decisions - per session

Strategic plan - Agree on plan for the plan

• recommend that the Board publish the outline for public comment [Allan created circular]

Decide on our response to the moderation subcommittee report

• Endorse report and recommendations. [Allan drafted email]
  • Ask subcommittee for implementation plan. Include mechanism.
  • support the call for new members joining

Discuss Membership prerequisites, steps towards Annual General Meeting (AGM) resolutions

• Delegate to Membership Working Group (MWG) [Guillaume]

Discuss rebooting the Engineering Working Group

• Update Top Ten Tasks to include why it would benefit OSM [Needs assigned person/action item]
• Be mindful of conflict of interest (note that Board already taskedWorking Groups to adopt the CoI Policy in absence of a specific Working Groups policy) [Needs process to ensure that]
  • Avoid logrolling
  • Make sure group is large enough (how?)
  • Board makes last decision for Engineering Working Group members' projects

Addressing lack of gender diversity in OSM community

• support effort to moderate lists
• outreach to have direct dialogue, snowball survey
  • parcel out list of folks to reach out, everyone is going to make 2-3 phone calls [Mikel to create hackmd to collect names]

Scoping exercise

Not publicly minuted. No action items or decisions.

Reality-based assessment of risks and opportunities of collaboration of work with other OSM actors

No action items or decisions.

Encouraging more volunteers to join other working groups

• Create a volunteer appreciation program (buy and send tokens to valued community and Working Group volunteers) [Guillaume to collect names]
• Start using Microsoft Translator + Deepl [Needs assigned person]

Discuss institutionalising budgeting and fund-raising processes

No action items or decisions.

How do we define “core”, in terms of categories (e.g. software) and what is in each category?

• The Openstreetmap Foundation must ensure that there is at least one fully FOSS path to complete the Openstreetmap process.
• Continue conversation.

-> Discuss at mid-month chat

Discuss paid votes, steps towards AGM resolution

• Any action requires careful communication.
  • See above for things that are not covered by this.
  • This is part of the longer process, not relevant for next steps.
• Investigation needs to be done [Mikel]

Discuss Local community/Chapter support and expansion

No decisions.

Decide to what extent management of financial risk should be formalized - and how to implement that

No decisions.