Board/Minutes/2025-07-17
Board chat - not open to observers.
Preliminary agenda and page for draft minutes.
Thursday 17 July 2025 at 13:30 UTC.
Video room at https://osmvideo.cloud68.co
using BigBlueButton.
Participants
Officers and board historic
Biographies historic
Minutes by Dorothea Kazazi.
Not Present
Guests
Meeting not open to observers.
2024 financial statements for board review and approval
| Background |
|---|
| Michelle Heydon (OSMF Bookkeeper) sent the financial accounts for the fiscal year 2024 to the board for their review and approval. |
| Topic suggested by Dorothea and approved by Héctor. |
From MWG: Enlisting professional help for our CiviCRM instance + CiviCRM and 2025 board election
| Background |
|---|
| Michael Spreng (the only active Membership Working Group (MWG) member at the moment) emailed the board suggesting another attempt at enlisting professional help for out CiviCRM instance. He estimated the cost around ten thousand euros per year, maybe double the first year to get going, and proposed three companies.
Internal board GitLab ticket 844 - also related to #656 and #732 |
| Topic suggested by Dorothea and approved by Héctor. |
Suggestion from SotM Europe 2025 organiser regarding facilitation of regional SotM sponsorships
| Background |
|---|
| One of the State of the Map Europe 2025 conference organisers emailed the board suggesting informing regional State of the Map (SotM) organisers about the ability of OSMF to facilitate with sponsorships of regional events.
OSMF has a section "Sponsorship support and distribution for local SotM" on the SotM quick licence page from where the organisers download the licence template. Dorothea has replied and suggested some follow-up actions to the board for increased visibility of the information. |
| Topic proposed by Laura. |
Insurance questions for future board candidates
| Background provided by Roland |
|---|
| Our insurance requires all future board members (i.e. candidates from the next year on) to confirm the following questions, basically cross-checking whether the respective people have an elevated risk of
being subject of an insurance claim. Suggestion to include that in the candidature process from next year in a proactive way. > Have you, your present or former directors, partners or family members involved with this or any other business or living with you ever:
> * (a) had any previous request for insurance declined or had a previous policy or certificate cancelled voided or had any punitive conditions imposed?"
> * (b) been declared bankrupt or sequestrated; or declared insolvent; or subject to an Individual or Company Voluntary Arrangement (IVA or CVA), Trust Deed, or Debt Relief Order whether cleared or not?" |
| Topic proposed by Roland. |
"Next Generation OpenStreetMap" (OpenStreetMap-NG, osm.ng)
| Background |
|---|
| OpenStreetMap-NG (Next Generation) is an an unofficial Python fork of openstreetmap.org by community member Kamil Monicz (Northcrab/Zaczero). It is an independent open-source project, not affiliated with the OSM Foundation, using OSM Foundation's marks, such as "openstreetmap". Kamil currently owns the domains openstreetmap.ng and osm.ng. The project's GitHub repository is at https://github.com/openstreetmap-ng/openstreetmap-ng.
2024-11 The LWG on 2024-11-18 contacted Kamil, regarding the use of OSM Foundation trademarks by the project. The domain was redirecting just to the Github repository at the time. > Use of the OSM marks to name software components, packages, minor tools, repositories and similar that process or work specifically with OpenStreetMap data is permissible as long as the use follows the rest of this policy. The permission does not include use of the OSM marks in a confusing manner, such as to market software products in a way that implies they are official OSMF products. To avoid possible confusion, please use appropriate disclaimers, such as those in Section 2.2. Kamil updated the README page and put the notice in the header section. 2025-07
The Licensing Working Group (LWG) discussed the topic on Monday, during their 2025-07-14 meeting, after the topic was raised by Guillaume Rischard (board). The LWG contacted Kamil requesting some changes. Kamil has replied that he will apply them in the next days. Past LWG discussions
|
| Topic proposed by Roland. |
Request for Dorothea/Contractor time to migrate Google Docs
| Background |
|---|
| Grant Slater (Senior Site Reliability Engineer) emailed the board asking to be allocated OSMF Contractor time for Dorothea Kazazi / Contractor to complete the manual task of migrating old OSMF Documents off the old OSMF Google Docs.
There are thousands of documents, eg: Licensing Working Group (LWG) minutes, policy documents from mainly the 2009 to 2014 period that are still stored in the archived OSMF Google Workspace account or OSMF Google Workspace backups. The 2022-05 backup is 20GB including old OSMF email, docs, drive etc. Grant wrote that his previous requests for this stalled because of a complaint from a board member that the Admin. assistant was expensive. The request remained unresolved, with the member later asking why the OSMF was still paying for the archived OSMF Google Workspace. Grant added that over the last 2 days (at the time that the email was sent) he spent a few hours having to restore OSMF backups search for LWG minutes from 2011 that had gone missing and that this isn't efficient use of his time doing this on an ad hoc basis. Estimate is likely 3 to 5 full days. |
| Topic proposed by Laura. |
Suggestion for merchandise collaboration with HelloTux
| Background |
|---|
| A community member emailed the board, suggesting collaboration with HelloTux, which sells branded merchandise.
Please note that HelloTux would need an OSMF trademark licence to sell merchandise with OSM marks, such as "OpenStreetMap". The licence would require, at least, that they
|
| Topic suggested by Dorothea and approved by Héctor. |
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Open board meeting: 31 July 2025 at 13:30 UTC
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