15th Annual General Meeting of the OpenStreetMap Foundation

Minutes approved on 2022-12-10.

Date: 11 December 2021
Place: IRC chat room #osmf-gm on the IRC network irc.oftc.net.

Participants

Board Members

Allan Mustard [Chairperson]
Amanda McCann [Secretary]
Eugene Alvin Villar
Guillaume Rischard [Treasurer]
Jean-Marc Liotier
Tobias Knerr
Mikel Maron

Apologies

- Board member biographies
- Officers and board

Other Foundation Members

This list includes both normal and associate members:

45 Non-board members

Andrea Musruane, Andy Townsend, Brian Sperlongano, Bryan Housel, Carsten Weithöne, Chris Foote, Craig Allan, David Haberthür, David Venables, Donal Hut, Dorothea Kazazi, Ethan Chapman, Gregory Marler, Heather Leson, Ilya Zverev, Imre Samu, Jared Heng, Jerry Clough, Jiri Vlasak, Kate Chapman, Klaus Peter Herrmann, Lucas Longour, Maggie Cawley, Manfred Stock, Marius Geitle, Martijn van Exel, Michael Spreng, Michael Steiner, Michal Migurski, Minh Nguyen, Paul Williams, Peter Grvai, Philip Barnes, Pierre Béland, Raphael Das Gupta, Richard Fairhurst, Roland Olbricht, Rosa Colacicco, Sarah Hoffmann, Severin Menard, Steve Friedl, Thibault Molleman, Timofey Subbotin, Vanja Komadinović, Zeke Farwell.
(45 non-board foundation members - for a total of at least 52 attendees who are members)

15 Guests

Non-members and participants who did not provide their full name

- marc_, ~d1, ~lubimninj, ~sorcix, ~spiekeroo, brianh, F17o, fazlerabbi37, fran, lo, Mikecc, nacktiv, oli, Sharon, yayaya14

Meeting Start

The meeting commences at 15:59 UTC and voting closes at 16:02.

Agenda

Allan Mustard links the agenda.

Minutes of the last Meeting

Last year's minutes were accepted.

Chairperson's report

The Chairperson's report is linked. Additional file (.pdf).

Treasurer's report

The Treasurer's report is linked. (All figures, including in the linked PDFs, are in GBP and rounded to the nearest pound).

Questions and comments

Are there any expected capital expenditures anticipated for the next year? I believe the spend for Dublin was not 100% anticipated but required for growth. - By donalhunt[m]

> The spend for Dublin was proposed by OWG, and we approved it. It was quite a large purchase, as you can see in the PDFs. We decided to buy some of the servers ahead of time because OWG (rightly) expected prices to rise.

do I get it right that we have three paid staff atm: Dorothea, Martin, and the accountant? - By Zverik

> indeed, that is correct. The SRE (Senior Reliability Engineer) hire isn't hired yet, for mostly personal reasons. I actually have the contract open in a browser tab right now, waiting for mikelmaron and I to look at the last change suggestions. We really wanted to get the SRE stuff done before the AGM, and hope to get it done in the next few days - if you've reelected us :) (post meeting note: Dorothea Kazazi, Martin Raifer and Michelle Heydon (accountant) are contracted by OSMF, not employed. See OSMF Contractors ane employees)

I think it's worth noting the request for interested parties to express interest in joining the budget working group / committee. - By donalhunt[m]

> Indeed. Setting up a solid budget is a lot of work, and your treasurer must humbly admit that he got a bit overwhelmed with the bank change this year, on top of a transatlantic move. The board has agreed to set up a budget committee. A modernised budget will help us develop an overall plan for long-term support for OSMF infrastructure, and help seek multi-year commitments to support OSM core infrastructure with stability and predictability. If you are interested in joining, please email treasurer@osmfoundation.org

Thanks

Thanks were expressed to

The board candidates "for stepping up to the plate and volunteering"
Michael Collinson for "consolidating the questions to the candidates and distilling them into a very, very good set of questions"
Michael Spreng for "running OpaVote to come up with the election results"
Ilya Zverev for "running OpaVote to come up with the election results"
Dorothea Kazazi, "our incredibly efficient administrative assistant, without whose help the Board of Directors would be adrift"
The Working Group volunteers, as "the board would just be a talk shop without them." together with the IT people and the board members who "keep this fine serviceup and running".
Board members "who have worked long and hard, devoting many hours to the "back office" work of the Foundation so that all of us can map the world. Tobias, Jean-Marc, Mikel, Amanda, Guillaume, and Eugene"
Guillaume Rischard, who "in spite of feeling overwhelmed, pulled a whole lot of work on his own !" and "for doing a lot of boring and time consuming Treasurer's work when twiced banks overreacted"
Allan Mustard (Chairperson) "for the excellent work he's invested in the OpenStreetMap Foundation for the last two years. Everything he's touched is in better shape than it was, and the way ahead for his successor will be a lot easier"

..and to the attendees.

Some social discussion took place while waiting for the results and after the announcement. Full log below.

Election to the Board

There were 6 candidates competing for 4 seats.
742 ballots were cast.

Counting votes using Scottish STV.

Results confirmation
The results from the OpaVote platform were double checked by Michael Spreng (Membership Working Group) and Ilya Zverev Communication Working Group (CWG) using OpenSTV.

Candidates Guillaume Rischard, Amanda McCann, Roland Olbricht, and Mikel Maron are elected.

Special resolution

The Special resolution: "Count time as associate member for board candidacy requirements" passed, with 357 yes to 28 no.

Any other business

No other business.

Meeting End

Meeting adjourned 48 minutes after start.

Detailed results and anonymised ballots

See:

IRC Log

The meeting was conducted over IRC.
IP addresses have been obfuscated and some words have been linked.
Time in UTC.

15:59 amustard[m]: The meeting will come to order.
16:00* habi (~Adium@***.***.***.***) has joined
16:00 amustard[m]: If you have not yet messages Dorothea with your full name, please do so now.
16:00* fran (~oftc-webi@p57ad1538.dip0.t-ipconnect.de) has joined
16:00 amustard[m]: ...messaged...
16:00* migurski (~migurski@***.***.***.***) has joined
16:00* wireguy (~oftc-webi@***.***.***.***) has joined
16:00* archpdx (~oftc-webi@***.***.***.***) has joined
16:00* SK53bis (~Thunderbi@***.***.***.***) has joined
16:00 amustard[m]: Are there any eligible voters who were unable to vote due to technical difficulties, and who would like to vote now?
16:01* fran is now known as Guest8231
16:01 grischard[m]: Welcome everyone. Agenda, links, etc. at https://wiki.osmfoundation.org/wiki/Annual_General_Meetings/2021
16:01* Guest8231 (~oftc-webi@***.***.***.***) has left
16:01 amustard[m]: Seeing that there are no eligible voters wishing to vote at this time, dorothea, please close the polls.
16:02 dorothea: the polls have closed
16:02* bhousel (~bhousel@sonny.7thposition.com) has joined
16:02 amustard[m]: We shall now move to the published agenda. dorothea, do we have a minimum quorum of 15 OSMF members present?
16:02* lonvia (~sarah@***.***.***.***) has joined
16:02* marc_ (~oftc-webi@***.***.***.***) has joined
16:03* Komadinovic (~Komadinov@***.***.***.***) has joined
16:03 Zverik: I don't think she's here. But I see at least 15 OSMF members :)
16:04* fazlerabbi37 (~oftc-webi@***.***.***.***) has joined
16:04 amustard[m]: In that case we shall proceed. The minutes of the last AGM are here: https://wiki.osmfoundation.org/wiki/Annual_General_Meetings/2020/Minutes
16:04 amustard[m]: Are there any additions or corrections to the minutes?
16:04 grischard[m]: I move to approve the minutes
16:04* LivingWithDragons (~LivingWit@***.***.***.***) has joined
16:04 amustard[m]: Is there a second?
16:04 am{ap}anda: second
16:04 Heather_L: No, I move to 2nd
16:04* PaulTheArchivis (~oftc-webi@***.***.***.***) has joined
16:05 grischard[m]: No fighting you two :)
16:05 amustard[m]: It has been moved and seconded to approve the minutes of the 2020 AGM as submitted. We shall vote by acclamation. Are there any objections?
16:05 Heather_L: wow, not my intent (friend)
16:05 amustard[m]: Seeing no objections the minutes of the 2020 AGM are approved.
16:05* Komadinovic has quit (Remote host closed the connection)
16:06 amustard[m]: The Board of Directors chairperson's report was submitted on 29 November and may be seen here: Chairperson's report
16:06 amustard[m]: Are there any questions regarding the chairperson's report?
16:06 grin[m]: (There was about zero seconds to make any reaction due to the delay between matrix and irc.)
16:07* marc_ has quit ()
16:07 Heather_L: Thank you for your excellent service, Allan
16:07* marc_ (~oftc-webi@***.***.***.***) has joined
16:07 amustard[m]: grin: Thank you for that notification.
16:07 amustard[m]: Are there any questions regarding the chairperson's report?
16:08 amustard[m]: If there are no questions, we shall move to the treasurer's report. The floor goes to grischard, the OSMF Board treasurer.
16:08 grischard[m]: Thank you Allan
16:09 grischard[m]: The Treasurer's report was submitted today, and may be seen here: Treasurer's report
16:09* Komadinovic (~Komadinov@***.***.***.***) has joined
16:09* RosaC (~oftc-webi@***.***.***.***) has joined
16:09* Imre_ (~oftc-webi@***.***.***.***) has joined
16:09 amustard[m]: Please be sure to share your full names with Dorothea so she can record a list of AGM participants. To send your name to Dorothea please use "/msg dorothea {your name}” but without the quotation marks. Replace {your name} with your name. If that doesn't work, please try "/msg @_oftc_dorothea:matrix.org {your name}"
16:09 grischard[m]: All figures, including in the linked PDFs, are in GBP and rounded to the nearest pound.
16:09* Komadinovic has quit (Remote host closed the connection)
16:10* lo (~oftc-webi@***.***.***.***) has joined
16:10 grischard[m]: The tl;dr is that we're in good financial health, and are making slow but good progress to spend the funds we've raised for staffing.
16:10* marc_ has quit ()
16:10 amustard[m]: Are there questions for the treasurer?
16:10 Zverik: thanks grischard[m] for the short and entertaining report :)
16:10* Komadinovic (~Komadinov@***.***.***.***) has joined
16:11 grischard[m]: If you need a moment to type a question, you can also just send a full stop and we'll wait
16:11 donalhunt[m]: Are there any expected capital expenditures anticipated for the next year? I believe the spend for Dublin was not 100% anticipated but required for growth.
16:11* Steve_ (~Steve@***.***.***.***) has joined
16:11* marc_ (~oftc-webi@***.***.***.***) has joined
16:11 Zverik: do I get it right that we have three paid staff atm: Dorothea, Martin, and the accountant?
16:11 yayaya14: what's about SRE hire?
16:11 Heather_L: (Michelle is the accountant?)
16:11 grischard[m]: The spend for Dublin was proposed by OWG, and we approved it. It was quite a large purchase, as you can see in the PDFs.
16:12 JiML: Contractually, they are contractors rather than staff
16:12 marc_: /msg dorothea marc_prioleau
16:12 grischard[m]: We decided to buy some of the servers ahead of time because OWG (rightly) expected prices to rise
16:12 grischard[m]: Zverik: indeed, that is correct.
16:13* Steve_ is now known as SJFridl
16:13 amustard[m]: Heather_L: Yes
16:13 grischard[m]: The SRE hire isn't hired yet, for mostly personal reasons. I actually have the contract open in a browser tab right now, waiting for mikelmaron and I to look at the last change suggestions.
16:13 Zverik: Thanks Guillaume
16:13 yayaya14: thanks
16:13 donalhunt[m]: I think it's worth noting the request for interested parties to express interest in joining the budget working group / committee.
16:13 grischard[m]: We really wanted to get the SRE stuff done before the AGM, and hope to get it done in the next few days - if you've reelected us :)
16:14* Sharon (~oftc-webi@196.200.37.172) has joined
16:14 amustard[m]: Please be sure to share your full names with Dorothea so she can record a list of AGM participants. To send your name to Dorothea please use "/msg dorothea {your name}” but without the quotation marks. Replace {your name} with your name. If that doesn't work, please try "/msg @_oftc_dorothea:matrix.org {your name}"
16:14* MinhNguyen (~oftc-webi@***.***.***.***) has joined
16:15* carsten (~oftc-webi@***.***.***.***) has joined
16:15 grischard[m]: Indeed. Setting up a solid budget is a lot of work, and your treasurer must humbly admit that he got a bit overwhelmed with the bank change this year, on top of a transatlantic move. The board has agreed to set up a budget committee.
16:15 grischard[m]: A modernised budget will help us develop an overall plan for long-term support for OSMF infrastructure, and help seek multi-year commitments to support OSM core infrastructure with stability and predictability.
16:15* SJFriedl has quit (Ping timeout: 480 seconds)
16:15 grischard[m]: If you are interested in joining, please email treasurer@osmfoundation.org
16:16 amustard[m]: Are there any more questions for the treasurer?
16:17 JiML: A round of applause for the treasurer who, in spite of feeling overwhelmed, pulled a whole lot of work on his own !
16:17 grischard[m]: Thank you all very much then, and hopefully see you for the next report in a year :)
16:17 am{ap}anda: twice, banks have overreacted and forced grischard[m] to do a lot of boring and time consuming work. Thanks to grischard[m] for all the not very visible and prestigous work
16:17 donalhunt[m]: hear hear
16:18 SJFridl: +1
16:18 amustard[m]: If there are no further questions for the treasurer, we shall move to the next item on the agenda, the election results. Zverik , are the results ready for me to announce?
16:18* Sharon has quit ()
16:18* SJFridl is now known as SJFriedl
16:18 Heather_L: Drumroll
16:18* Komadinovic has quit (Ping timeout: 480 seconds)
16:18 Zverik: wait, not yet, sorry :)
16:18* Mikecc (~oftc-webi@***.***.***.***) has joined
16:19 JiML: drumroll: ...
16:19 am{ap}anda: 🥁🥁
16:19 grin: drum unroll
16:19 amustard[m]: While we are waiting, I would like to offer a few expressions of gratitude.
16:19 donalhunt[m]: We clearly need some tallymen (Irish joke).
16:19 am{ap}anda: donalhunt[m]: transfers! It's great
16:19 amustard[m]: First, to Michael Collinson for consolidating the questions to the candidates and distilling them into a very, very good set of questions.
16:20* trigpoint (~phil@***.***.***.***) has joined
16:20 trigpoint: SK53bis: Thank you
16:21* kphklaus has quit (Remote host closed the connection)
16:21 amustard[m]: Second, to Ilya Zverev and Michael Spreng for running OpaVote to come up with the election results. Many thanks! Илья, большое спасибо! Michael, vielen Dank!
16:21 Heather_L: molodetz
16:21 amustard[m]: Next, I thank Dorothea Kazazi, our incredibly efficient administrative assistant, without whose help the Board of Directors would be adrift. Thank you, Dorothea!
16:22* habi (~Adium@***.***.***.***) has left
16:23 amustard[m]: Then, to my fellow Board members, who have worked long and hard, devoting many hours to the "back office" work of the Foundation so that all of us can map the world. Tobias, Jean-Marc, Mikel, Amanda, Guillaume, and Eugene, thank you!
16:23 amustard[m]: Finally, to all the candidates for this year's election to the Board, thank you for stepping up to the plate and volunteering.
16:23 amustard[m]: Zverik: Are the results ready yet?
16:24 grischard[m]: I would like to thank Allan for the excellent work he's invested in the OpenStreetMap Foundation for the last two years. Everything he's touched is in better shape than it was, and the way ahead for his successor will be a lot easier.
16:24* mvexel_ (~oftc-webi@***.***.***.***) has joined
16:24* RichardF (~RichardF@***.***.***.***) has joined
16:25 PierZen: 🥁🥁 ... 🥁🥁 for all
16:25 am{ap}anda: As a fellow board member, I echo grischard[m]'s thanks. amustard[m] has been great as a chair
16:25 Zverik: there's a slight software issue, so counting takes a bit longer than last time
16:25* MaggieMaps (~oftc-webi@***.***.***.***) has joined
16:26 grischard[m]: Anyone have any good map jokes while we wait?
16:26 grischard[m]: Or what's everyone mapping?
16:26 brianh: trees and fire hydrants lately
16:27 donalhunt[m]: buildings!
16:27 am{ap}anda: I'm doing the river moderization in Baden-Würrtemberg
16:27 RichardF: mostly idly wondering about using phone lidar sensors for mapping
16:27 MinhNguyen: Trying to figure out how in the world to translate "magic carpet lift" into a language that has no concept of a ski lift.
16:27 grin[m]: Preparing proposal for snowflake tagging.
16:27* ZeLonewolf (~oftc-webi@***.***.***.***) has joined
16:27 Eiim: grass and gardens
16:27 drolbr: Would have loved to do more sidewalks
16:27 mvexel_: finished adding bus stops in my city
16:27 habi[m]: Snowmen!
16:27 yayaya14: @MinhNguyen - you are translating for OrganicMaps? :)
16:28 amustard[m]: Please be sure to share your full names with Dorothea so she can record a list of AGM participants. To send your name to Dorothea please use "/msg dorothea {your name}” but without the quotation marks. Replace {your name} with your name. If that doesn't work, please try "/msg @_oftc_dorothea:matrix.org {your name}"
16:28 MinhNguyen: @yayaya14 Whatever's on Translatewiki.net :)
16:29 PierZen: You know this Overpass Tv spot in USA by geico ? would make a good advertising for OSM Overpass ! https://alltvspots.com/2021/geico-more-ways-to-save-robot-commercial/ video https://www.youtube.com/watch?v=lOFSuRe7mcs
16:29* kphklaus (~oftc-webi@***.***.***.***) has joined
16:29 drolbr: I will not build robots with red eyes ;)
16:30 drolbr: Looks too scaring ;)
16:30 PierZen: \o/
16:31 drolbr: But if we have a photo of the server room with "All tiles with a server running an Overpass instance" ...
16:31 drolbr: ... then it would be hard to tell for a human as well ;)
16:32 grischard[m]: It'd be cool if we had a captcha system that helped with OSM
16:32 drolbr: Is Gregory here? We could do some singing ...
16:32 grischard[m]: "click the buildings on the aerial imagery"
16:33 RichardF: drolbr: fortunately singing is now banned in the UK under covid regulations
16:33 drolbr: @grischard: Make a proposal to the EWG :) We just gut budget for those kind of project.
16:33 am{ap}anda: grischard[m]: I did remember seeing something like that...
16:33 PierZen: @grischard: but dangerous with robots !
16:33 drolbr: @RichardF: Ah, sorry!
16:33 JiML: A captcha backed by Maproulette...
16:34 amustard[m]: I apologize for the delay. Ilya reports the verification is running slowly.
16:34 RichardF: drolbr: I'm making it up, it isn't (it's actually expressly allowed), I just thought it might save us from the singing ;)
16:34 grischard[m]: One part of the OSMF that often gets neglected is the working groups, actually. The board would just be a talk shop without them. Thanks to all the working group volunteers.
16:34 mvexel_: I've actually thought about that a few times JiML
16:34 drolbr: @RichardF: +1
16:34 mvexel_: never got around to implementing it but helping google label / confirm images for their mapmaking ML always leaves a bad taste
16:35 grischard[m]: PierZen: you'd typically require a dozen confirmations to get high levels of confidence
16:35 grischard[m]: Yeah mvexel_ especially when it's to sign up to the osm wiki!
16:35 grischard[m]: Or it's funny, depending on how you look at it
16:35 am{ap}anda: https://www.reddit.com/r/openstreetmap/comments/9imt0r/instead_of_captcha_a_remaptcha_from_stefan_keller/
16:35 amustard[m]: The meeting will come back to order.
16:36 amustard[m]: I have the election results.
16:36 grin[m]: mvexel_: the problem is surprisingly hard. I am sure you're aware that captcha breaker libs are all over the net
16:36* ezekielf (~oftc-webi@***.***.***.***) has joined
16:36* nacktiv (~oftc-webi@***.***.***.***) has joined
16:36 grischard[m]: We can keep chatting about maptchas in #_oftc_#osm:matrix.org
16:36 amustard[m]: The winners of the Board election are Guillaume Rischard, Amanda McCann, Roland Olbricht, and Mikel Maron. 742 ballots were cast.
16:36 amustard[m]: The special resolution passed, with 357 yes to 28 no.
16:37 Zverik: okay yes I ran the openstv and confirm the results
16:37 grischard[m]: Welcome drolbr !
16:37 amustard[m]: Thank you, Ilya Zverik!
16:38 drolbr: I would like to thank all for the trust and to congratulate Guillaume, Mikel, and Amanda
16:38 am{ap}anda: Thank you all. Welcome drolbr! 🙂
16:38 amustard[m]: A Board meeting will be scheduled soon to elect new officers. A preliminary agenda has been posted: https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-12
16:38* mvexel_ (~oftc-webi@***.***.***.***) has left
16:39 amustard[m]: I assume that am{ap}anda will consult with the members of the new Board to find a suitable date for that meeting, is that correct?
16:39 am{ap}anda: amustard[m]: yes
16:39 grischard[m]: Thank you all for your trust
16:39 amustard[m]: Thank you for that.
16:39 seav: Congratulations Amanda, Guillaume, Mikel, and Roland!
16:40 amustard[m]: The next item on the agenda is "any other business". Is there any other business for this meeting?
16:40 grischard[m]: And thank you migurski and bhousel for your investment.
16:40 Heather_L: thank you all for your service, candidacy and congrats to the new board
16:40 am{ap}anda: Yes, think you to those who weren't lucky this time. The OSMF needs more people to “throw their hat in the ring”, thanks for stepping up
16:40 migurski: congratulations to the new board members!
16:40 grin[m]: I'd like to thank all the board members to keep this fine serviceup and running (and also the IT people and WGs)!
16:41 JiML: The one who keep it up & running are mostly the WG !
16:41 tordanik[m]: Congratulations to the new and continuing board members, and thanks to all candidates!
16:41* MaggieMaps has quit (Remote host closed the connection)
16:42 grin[m]: Well stable monetary and organisational background is still, um, comes handy. ;-)
16:42 PierZen: Great news and bravo to see Roland representing us.
16:42 Heather_L: have a good rest of your weekend
16:42 amustard[m]: Is there any other business for the annual general meeting?
16:42 bhousel: congratulations to the new board!
16:42* lo has quit (Quit: Page closed)
16:42 amustard[m]: If you have not yet done this, one last time...Please be sure to share your full names with Dorothea so she can record a list of AGM participants. To send your name to Dorothea please use "/msg dorothea {your name}” but without the quotation marks. Replace {your name} with your name. If that doesn't work, please try "/msg @_oftc_dorothea:matrix.org {your name}"
16:42 seav: The working groups are in need of more people to help keep OSM/OSMF running. Please do volunteer!
16:43* yayaya14 has quit (Quit: Page closed)
16:43 drolbr: I would like to thank thank Brian and Michal for running.
16:43 grischard[m]: For example, EWG will need a new chair now that drolbr is ineligible :)
16:44* F17o (~oftc-webi@***.***.***.***) has joined
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16:44 amustard[m]: If there is no other business, the chair would entertain a motion to adjourn.
16:44 JiML: Seconded
16:44 amustard[m]: We need a motion on the floor before it can be seconded.
16:45 Heather_L: motion to adjourn
16:45 JiML: Second time I make that mistake :
16:45 donalhunt[m]: Seconded
16:45 amustard[m]: It has been moved and seconded to adjourn. The motion is not debatable. Are there any objections to adjourning? Going once....
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16:45 drolbr: @grischard: The next EWG meeting is on Monday 20:00 UTC, and it is public. We are happy to see new faces.
16:46 amustard[m]: Going twice...
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16:47 amustard[m]: Going thrice. The 2021 annual general meeting of the OpenStreetMap Foundation is adjourned. I thank all who attended.

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