Board/Minutes/2020-03-F2F/Action Items

Action items per person

In progress.

• A couple of action items have been later assigned to different persons.
• Most links point to pages not created yet.

Allan

• Allan to directly engage Quincy Morgan (iD maintainer), then assign next action item (Source = iD section / Discussion: Sustaining and fortifying OSM)
• Allan to define iD stakeholders and convene them (Mikel offered to help) (Source = iD section / Discussion: Sustaining and fortifying OSM).
• Allan to talk to Quincy Morgan, Andy Allan and Michael Spreng about liquid democracy. (Source = Working Sessions III - Governance infrastructures).
• Allan to initiate board discussion with other people about iD governance. (Source = Working Sessions III - Governance infrastructures).
• Allan to share top-lines of outreach conversations with other board members when able (Source = Section: Better understanding and community disposition on board/Discussion: Taking stock of governance and identifying areas for improvement)
• Allan to send Guillaume contact info he has for Advisory Board members.
• Allan to reach out to FOSS community for expertise/experience in software governance.

Guillaume

• Guillaume to ask opinions from Advisory Board members on his suggested solution (attribution always on and collapses) (Source: Working Sessions II - Attribution)
• Guillaume and Allan to move forward on proposal / scope out fundraising structure.
  • Committee? Working Group?
  • Need to figure out to manage and spend money.
  • Need to do research on strategies for increasing revenue.
• Guillaume to ping MWG/self-ping about status on membership prerequisites and transparency. (# Transparency = discussion with membership on osmf-talk) (Source: Enforcement of policies etc section/Discussion: Taking stock of governance and identifying areas for improvement).
• Figure out way forward on Github, maybe pay for testing account (Source: Dialogue with OSM System Administrators).
• To move on “New user UX” on osm.org first page (Source: Ideas and outline broad goals for our communication platforms).

Joost

• Joost to ask the Local Chapters and Communities Working Group for timeline on their outreach (Source = Section: Better understanding and community disposition on board/Discussion: Taking stock of governance and identifying areas for improvement).
• Joost to follow up on hiring policy (Source: Working Sessions II - Hiring).

Mikel

• Mikel to summarize key points of discussion on trust and safety for community (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement).
• Mikel to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement).
• Mikel (action owner) with help of Allan, Joost, Tobias (Source = section: Disposition on paid staffing / Discussion: Sustaining and fortifying OSM)
  • Scope out possible scenarios for possible paid staff, including risks.
  • Personnel committee:
    • Structured way of working with Dorothea.
    • Concern about confidentiality / Human Resources issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.
• Mikel/Rory to Invite local chapters to board meetings e.g. via lottery (Source = Section: Better understanding and community disposition on board/Discussion: Taking stock of governance and identifying areas for improvement).
• Mikel to ping Mikel about Conflict of Interest policy (Source: Enforcement of policies etc section/Discussion: Taking stock of governance and identifying areas for improvement)
• Mikel to talk to Tom at Mapbox about Guillaume’s suggested solution (attribution always on and collapses). (Source: Working Sessions II - Attribution).

Paul

• Paul to share key points of discussion on trust and safety for community and get feedback from mailing list moderators, help.osm.org moderators (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement).
• Allan Paul to share key points of discussion on trust and safety for community and get feedback from Data Working Group (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement).
• Paul to find cases where things in OWG get done manually (Paul doesn't get support@ emails via otrs). (Source: Dialogue with OSM System Administrators).

Rory

• Rory to announce and then do gentle, friendly, formal reminders noting exceptions and suggestion alternative actions (and learn from Guillaume’s efforts) (Source: Enforcement of policies etc section/Discussion: Taking stock of governance and identifying areas for improvement).
  • Ideally include “escalation path” guidelines.

Tobias

• Tobias to keep the takeover/Articles of Association change topic moving.
• Tobias to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement)

Dorothea

• To help OWG by organising fortnightly video calls with community members who might be able to help (1-2 board members to attend) (Source: Dialogue with OSM System Administrators)
• To help MWG by finding out if new OSMF members pass the minimum OSM editing activity thresholds
• To summarise S2S action items
• To create pages with S2S notes, to be reviewed by Allan and shared with the community

Not assigned or not decided at the time

• Could other board members do any outreach? (ask to all board members to try) (Source = Section: Better understanding and community disposition on board/Discussion: Taking stock of governance and identifying areas for improvement).
• Ask moderators to remind people about etiquette guidelines (Source: Trust and safety for community section/Discussion: Taking stock of governance and identifying areas for improvement).
• Talk to folks straddling the lines? (Source: Ideas and outline broad goals for our communication platforms).
• Outreach to local communities? (Source: Ideas and outline broad goals for our communication platforms).
  • There may not be a role, not happening in local community channels, happening in OSMF hosted channels.
  • Ask to actively report communications they find chilling.
• Wait for MWG to do the community consultation on membership prerequisites (Source = Working Sessions III - Make plans for takeover protections and AoA changes).
• Ask the OSMF membership to pass one general resolution in the next 6 months. (Source = Working Sessions III - Make plans for takeover protections and AoA changes).

Action items per section, with some notes

Sustaining and fortifying OSM

iD

Decisions/action items

• Directly engage maintainer (Allan, then assign next action item)
• Convene discussion among stakeholders in ID (Allan)
• TBD: Define “stakeholders”

Supporting sysadmins

Decisions/action items

• Talk to sysadmins.
• Update action items from there.

Disposition on paid staffing

Action items and notes

• Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.
    • Who to take this forward: Allan, Mikel (Action Item owner), Joost, Tobias

• Scope out fundraising structure
  • Committee? Working Group?
  • Need to figure out to manage and spend money.
  • Need to do research on strategies for increasing revenue.
  • Guillaume and Allan to move forward on proposal.

Taking stock of governance and identifying areas for improvement

Number 1 “Most pressing/critical governance issue”

Action Items

Better understanding and community disposition on board

• Allan to share top-lines when able.
• Joost to ask the Local Chapters and Communities Working Group for timeline on their outreach.
• Invite local chapters to board meetings e.g. via lottery (Mikel/Rory).

Trust and safety for community

• Ask moderators to remind people about etiquette guidelines.
• Summarize key points (Mikel).
• Share and get feedback from
  • Diversity and Inclusion Special Committee and ask for next steps and recommendations? (Mikel)
  • Mailing list moderators (Paul).
  • Forum moderators (Tobias).
  • Wiki admins (Tobias).
  • Data Working Group (Allan Paul).

Enforcement of policies etc

• Board announcing and then doing gentle, friendly, formal reminders noting exceptions and suggestion alternative actions (Action item: Rory, and learn from Guillaume’s efforts)
  • Ideally include “escalation path” guidelines.
• Status on membership prerequisites and transparency. (Guillaume to ping MWG/self-ping).
• Conflict of Interest (Mikel to ping Mikel).

Working Sessions I

Ideas and outline broad goals for our communication platforms

Suggestions:

• Talk to folks straddling the lines?
• Outreach to local communities?
  • There may not be a role, not happening in local community channels, happening in OSMF hosted channels.
  • Ask to actively report communications they find chilling.

Action item

• Guillaume to move on “New user UX” on osm.org first page.

Dialogue with OSM System Administrators

Action items

• Pay for testing account on Github(?)
• Paul to find cases where things get done manually (Paul doesn't get support@ emails via otrs).
• Dorothea to help OWG by organising fortnightly video calls with community members who might be able to help (1-2 board members to attend).
• Dorothea to summarise S2S action items.
• Dorothea to create pages with S2S notes, to be reviewed by Allan and shared with the community.

Working Sessions II - Attribution

Guillaume Allan Mikel

Action items

• Mikel to talk to Tom at Mapbox about Guillaume’s suggested solution.
• Guillaume to ask opinions from Advisory Board members on his suggested solution (attribution always on and collapses).

Working Sessions II - Hiring

Rory Paul Tobias Joost

Action item

• Joost to follow up.

Working Sessions III - Governance infrastructures

Allan Guillaume Mikel Paul

Action items

• Allan to initiate board discussion with other people about iD governance.
• Allan to talk to Quincy Morgan and Andy Allan about liquid democracy.

Working Sessions III - Make plans for takeover protections and AoA changes

Tobias Rory joost

Action Items

• Wait for MWG to do the community consultation on membership prerequisites.
• Ask the OSMF membership to pass one general resolution in the next 6 months.

Mapping Where From Here

Each board member summarised their action items, according to memory.