Annual General Meetings/2023

17th Annual General Meeting of the OpenStreetMap Foundation

The 17th Annual General Meeting of the OpenStreetMap Foundation (OSMF) will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, on Saturday 9 December 2023, 16:00 UTC (countdown), unless rescheduled.

Join

This page and the IRC page on the OSM wiki have information on how to connect to the online room where the General Meeting will take place.

To join you can:

1. use your browser to connect to this OFTC webchat room - pick a nickname (no spaces) and click 'Login'. It can take a few seconds to log in. You should see some mess with a '***' prefix. If it doesn't work, please check your browser add-ons/settings or try with a different browser.
2. use a dedicated IRC client software (comparison at Wikipedia). You will need to input irc.oftc.net as the IRC server, and #osmf-gm as the channel. IRC communicates over a special port number which may be blocked by your office firewall. If you want to establish a connection with SSL, use Port 6697, or
3. use your browser to join this Matrix room - you need an account to join.

When you join, please send your full name to Dorothea, who will be present in the same channel - this is necessary to create the list of OSMF members who attended the meeting. If you join via IRC type /msg dorothea your_name. Otherwise, message her privately via Matrix/your browser. Thank you.

Results

To be added here after the election.

Proposed resolutions

There are no resolutions proposed by the OSMF board or the membership.

Board Election

Foundation members will vote to elect three new board members in December. There are seven seats on the board. The OSM wiki has more information.

Voting instructions and FAQ

Voting instructions and FAQ

IMPORTANT - Test your browser settings, otherwise you might send an empty vote

The voting emails from OpaVote (will be sent to eligible OSM Foundation members on the 2nd of December 2023, after 16:00 UTC) will link directly to the voting page, which will be listing each candidate in random order and allowing you to rank the candidates in order of preference.

If you do not see the names of the candidates on the page linked from the voting email:

• Please make sure that you have Javascript enabled. Disable any plugins that block content (like Decentraleyes or uBlock Origin). Otherwise the list of the candidates will not be visible and you will send an empty vote.
• Test your browser settings before voting by visiting this sandbox voting page where you should see a list of OpenStreetMap editors (randomised each time you load the page). Use the same browser settings when you proceed to vote for the election and resolutions. The sandbox page is only for testing purposes: the vote button does not work and votes on the OSM editors are not counted.
• Cookies must also be allowed to avoid sending an empty vote.

Here is a preview of how the actual voting page should look (except the red arrows and the fake candidate list).

Facilitator for the questions to the board candidates

Chisom Ejeh will be the facilitator this year, with guidance from Michael Collinson. Chisom Ejeh is from Nigeria and started his OSM journey in 2017. He had been briefed on the facilitator role by Michael Collinson during the HOT elections. See the updates on 2023 board election facilitation, regarding the selection. Michael Collinson facilitated the questioning process of the OSMF elections from 2016 to 2022.

Access to OpaVote online platform

• Dorothea Kazazi (Administrative Assistant)
• Michael Spreng (Membership Working Group volunteer)

Confirmation of OpaVote results with OpenSTV

• Michael Spreng (Membership Working Group volunteer)

Key dates

• Key dates are on the OSM wiki.
• Online calendar, for your convenience. Please check the description of each event for exact dates and times. The table on the OSM wiki is the authoritative source for any dates.

Agenda

1. Apologies for absence
2. Minutes of the last general meeting
3. Chairperson’s report
4. Treasurer’s report
5. Personnel committee's report
6. Election to Board
7. Any other business