Working Group Minutes/EWG 2024-10-11
These minutes are a draft.
Formal proceedings
Attendees:
- Andrew Hain
- Adam Hoyle
- Tobias Knerr
- Robert Koeze
- Roland Olbricht
- Emerson Rocha
Apologies:
- Mikel Maron
Minutes of previous meetings
The minutes of 30 Aug 2024 have been approved.
Actual business
EWG Membership applications
The Engineering Working Group has decided to unanimously decline an application. The interested person did neither have experience in mapping nor in project management of software development.
The standard answer for applicants to improve reply times is now ready for review. Working group members have a link to the draft document and shall review.
Refactoring of OSM website notes
There is activity of Gregory on openstreetmap-website.
We'll try to re-establish contact using whichever channel works for Gregory. Emerson volunteers to contact Gregory to suggest a partial payment for work so far.
Microgrants
The Working Group did some live editing during the session to ensure that all known thoughts get into the relevant issues:
The juror selection process shall start in the next weeks.
GDPR
The Working Group has collected and sorted the next steps:
- Andrew volunteers to start a thread on the community forum. This thread shall also serve as input for an FAQ. The goal is for people to have a look at what we're proposing and get a final round of feedback.
- Andrew volunteers to update the GDPR project description on GitHub to include development of the code to assure that users including longtimers must accept the ToS.
- Some communication with people and some code checking for obvious loose ends.
- Finally improve the draft on the GitHub page.
Payment milestones
The Working Group discusses to change the alignment of payment steps to milestones. The background is that the work for the notes feature is mostly or completely done, but payment has been delayed by the feature not being merged yet.
The Working Group approves unanimously the following schedule:
10% of project total can be invoiced when: project approach has been discussed with and agreed with maintainers.
A further 50% of project total can be invoiced when:
- Pull request has been created
- Pull request is ready for review by maintainers
- The Engineering Working Group has reviewed the pull request and agreed that all required features are implemented
Remaining 40% can be invoiced:
- The feedback has been incorporated and the pull request has been merged
Emerson volunteers to update the bidding repository accordingly.
Vector Tiles
Adam volunteers to prepare communications and get in touch with Communications Working Group early.
We have not reached the budget ceiling yet, hours billed were lower than expected.
The community feedback shall take place before the Street Spirit phase of the project. Ideally, the code would be live on OpenStreetMap Foundation hardware at that point. Thework that has been done shall be presented as well as plans for the next phase of the project.
[NUMBERS UPDATED 27/9/2024]
Time spent so far:
- Software design and development phase - 80.8%
- Shortbread implementation - 121.4%
- Shortbread beta testing and user feedback collection - 55%
- Parallelism implementation - 55.4%
- Infrastructure setup and optimization - 30.7
- Other - 77%
Total Days spent - 34.9 days
Any other business
It shall be considered to move the IRC channel of the working group to Matrix only. The Telegram bridge shall continue to exist. The rationale is that emails addresses and similar on the IRC may fall prey to spammers.
Next meeting
Next meeting is 2024-10-25, 13:00 UTC https://osmcal.org/event/3187/