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!Related to
|-
|'''Board'''
|'''2022-01'''
|'''future agenda item'''
|'''evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms'''
|'''Board'''
|[[Board/Minutes/2021-01| '''Board Minutes 29 January 2021''']],<br>[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate '''OSM wiki: Software dispute resolution panel''']
|-
|<s>'''BoardAllan'''</s>
|<s>'''2020-1002-12'''</s>
| '''To be removedNew'''
|'''to create circular for paying external counsel for advice related to attribution guidelines.'''
|<s>'''to approve budget.'''</s>
|<s>'''S2S 2020Meeting'''</s>
|'''Attribution Guidelines'''
|[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]]
|-
|Allan
|<s>'''Board'''</s>
|<s>'''2020-10'''</s>
|
|'''To be removed'''
|<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
|<s>'''to set post-election timeline.'''</s>
|<s>'''S2S 2020'''</s>
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| <s>'''Board capacity and sustainability'''</s>]]
|-
|'''<s>Allan</s>'''
|<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s>
|'''Done'''
|'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.'''''
|<s>'''Meeting'''</s>
|
|-
|<s>'''Allan'''</s>
|[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]]
|'''Done'''
|<s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s>
|<s>'''Meeting'''</s>
|[[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]]
|-
|'''Allan'''
|'''2020-10'''
|'''Updated'''
|'''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
''# 2020-Dec: Draft circulated.''
|'''S2S 2020'''
|'''[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]'''''
|-
|Allan
|S2S 2020
|"Taking stock of governance and identifying areas for improvement"
 
|-
| Guillaume with PaulRory
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|-
|'''Guillaume with Mikel'''
|'''2020-10'''
|
|'''Updated'''
|'''to work on plan on how the money will be collected.<br>''# 2020-11 In progress.''' # 2020-12 Done but decision to keep open for administration.''
|S2S 2020
'''''# 2020-12 Done but decision to keep open for administration.'''''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
|'''S2S 2020'''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']]
|-
|Guillaume/Allan
|FOSS policy
|-
|Jean-Marc (was: <s>'''Mikel with help of Allan, Joost''', Tobias</s>)
| 2020-03
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
|
| '''Done'''
|
| '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMF Japan.''
* Scope out possible scenarios for possible paid staff, including risks
| <s>Meeting</s>
* Personnel committee:
| <s>[[Local_Chapters/Applications/Japan|Japan]] </s>
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
| S2S 2020
| "Hiring"
|-
|<s>Joost</s>
|2020-08-27
|
|to draft a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
|Meeting
|Membership
|-
|<s>'''Joost'''</s>
|<s>'''2018-12-28'''</s>
|'''Done'''
|<s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s>
<s>'''''#2020-May & Jun: No news.''<br>
''#2020-Nov: On agenda.''<br>
''#2020-Dec: Local and membership consultation period ended.'''''</s>
|<s>'''email'''</s>
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
|-
|<s>'''Joost'''</s>
|<s>'''2019-07-23'''</s>
|'''Done'''
|<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s>
<s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
''#2020 11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br>
''#2020-12: Local and membership consultation period ended'''''</s>
 
'''''#2020-12 To be added on the January agenda'''''
|<s>'''email'''</s>
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
|-
| Mikel
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
|<s>Mikel</s>
|<s>2020-03</s>
|
|<s>to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.</s> <s>'#2020-07: No action to report.''</s> #2021-01-29. Superseded by events. To be removed.
|<s>S2S 2020</s>
|<s>"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."</s>
''#2020-07: No action to report.''
|-
|Mikel with help of Allan, Joost, Tobias
| 2020-03
|
|
* Scope out possible scenarios for possible paid staff, including risks
* Personnel committee:
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
| S2S 2020
| "Hiring"
|-
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| GDPR
|-
|Mikel<s>/Joost</s>
| 2019-05-18
|
|to document working[[Working_Groups|Working groupGroup]] practices, draft WGWorking Group “rules of order".
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
|F2F 2019
|[[Working_Groups|Working Groups]]
|WGs
|-
| PaulRory with Guillaume
| 2020-10
|
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
|-
| Tobias (was: <s>Paul</s>)
| 2020-10
| Updated
|
| to collaborateemail with Tobias on emailingthe [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
''# LWG said it is blocked by the attribution guidelines.''
| S2S 2020
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
|-
|<s> '''Rory'''</s>
| <s>'''20202021-1201'''</s>
| '''Done'''
| <s>'''to sendschedule formalAdvisory emailBoard to(AB) board membersmeeting in orderFebruary to setsee datesif forthey Januaryhave monthlyany boardadvice meetingfor andthe mid-month chat.board'''.</s>
| <s>'''Meeting'''</s>
| <s>[[Advisory_Board| Advisory Board]] </s>
|
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s>
|<s>'''Meeting'''</s>
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>]
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to fix a meeting date with the HOT board.'''</s>
|<s>'''Meeting'''</s>
|
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s>
|<s>'''Meeting'''</s>
|<s>'''Strategic plan'''</s>
|-
| Rory
| 2020-10
|
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[ Articles of Association]] (AoA) change.
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
| S2S 2020
|
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
<nowiki>#</nowiki>2020-08: Reached to DWG[[Data_Working_Group| Data Working Group]].
|S2S 2020
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
|-
|'''Tobias <s>with Paul'''</s>
|'''2020-10'''
|
|'''Updated'''
|'''to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement'''
'''''# 2020-12 Draft to be shared with the board before the board election.'''''
|'''S2S 2020'''
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| '''Attribution guidelines''']]
|-
|}
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