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!Related to
|-
| '''<s>'''Board'''</s>'''
|<s>'''2020-10'''</s>
| <s>[[Board/Minutes/2020-11#Uganda_Local_Chapter_application:_status_report|2020-11-12]]</s>
| '''DoneTo be removed'''
|<s>'''to approve budget.'''</s>
| '''<s>to read the updated [https://wiki.osmfoundation.org/w/images/2/2f/OSM_Uganda-Constitution_2020.pdf bylaws of OpenStreetMap Uganda], by the end of the week.</s>'''
| <s>Meeting'''S2S 2020'''</s>
|[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]]
| <s>[[Local_Chapters/Applications/Uganda| Local Chapters]]</s>
|-
| <s>'''Board'''</s>
| <s>'''2020-10'''</s>
|'''To be removed'''
|
|<s>'''to set post-election timeline.'''</s>
| to approve budget
| <s>'''S2S 2020'''</s>
| [[Board/Minutes/2020-10-S2S/2021_budgetBoard_capacity_and_sustainability| 2021<s>'''Board budgetcapacity and sustainability'''</s>]]
|-
|'''<s>Allan</s>'''
| Board
|<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s>
| 2020-10
|'''Done'''
|
|'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.'''''
| to set post-election timeline
|<s>'''Meeting'''</s>
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]]
|-
| '''<s>Allan</s>'''
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
| '''Done'''
| '''<s>to contact Maps.me people.</s>''' <br> ''# Done but not heard back.''
| <s>Meeting</s>
|
|-
| <s>'''Allan'''</s>
|[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]]
|'''Done'''
|
| <s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s>
| <s>'''Meeting'''</s>
| [[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]]
|-
| '''Allan'''
| '''2020-10'''
|'''Updated'''
|
| '''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
''# 2020-Dec: Draft circulated.''
| S2S 2020
|'''S2S 2020'''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|'''[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]'''''
|-
|Allan
|
|to reach out to FOSS community for expertise/experience in software governance.
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>''#2020-Aug: In contact with Gunner.''
 
''#2020-Aug: In contact with Gunner.''
''# 2020-Dec: Continues.''
|S2S 2020
|"Taking stock of governance and identifying areas for improvement"
 
|-
| Guillaume with Paul
| 2020-10
|
| to spend a maximum of three hours talking to lawyers.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
|-
| Guillaume
| 2020-10
|
| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
| Guillaume
| 2020-10
|
| to ask [[Working_Groups|Working Groups]] (WGs) if they want to update their [budget] numbers.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication_Working_Group|Communication Working Group]] (CWG)
| 2020-10
|
| to announce ahead of time that we're going to look at a budget.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
| Guillaume with Michelle ''(OSMF accountant)''
| 2020-10
|
| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
| Guillaume with Rory
| 2020-10
| Updated
| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br> ''# Lawyer is sick.''
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|-
| '''Guillaume with Mikel '''
| '''2020-10'''
| '''Updated'''
| '''to work on plan on how the money will be collected .<br> ''# 2020-11 In progress.'''''
'''''# 2020-12 Done but decision to keep open for administration.'''''
| S2S 2020
|'''S2S 2020'''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']]
|-
|Guillaume/Allan
|
|to move forward on proposal / scope out fundraising structure.
''#2020-05 In progress.''
<br />
|S2S 2020
|Finance
|
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
|S2S 2020
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
''#2020-07: no action reported.''
|email
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
| '''Done'''
| '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMOSMF Japan.''
| <s>Meeting</s>
| <s>[[Local_Chapters/Applications/Japan|Japan]] </s>
|-
| <s>'''Joost'''</s>
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
| '''Done'''
| <s>'''to send link of [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Local_Chapters_Congress/2020 Local Chapter's Congress wikipage] to Allan. '''</s>
| <s>Meeting</s>
| <s>[[Local_Chapters_and_Communities_Working_Group|LCCWG]]</s>
|-
| <s>'''Joost'''</s>
| [[Board/Minutes/2020-11|2020-11-12]]</s>
| '''Done'''
| <s>'''to summarise Local Chapters [https://wiki.openstreetmap.org/wiki/Foundation/Surveys Survey] ''([https://wiki.openstreetmap.org/w/images/d/d9/2020_Local_Chapter_Survey.pdf copy of questions])'' </s> <br> # at November public board meeting.'''
| <s>Meeting</s>
| <s>[[Local_Chapters/Applications/| Local Chapters]]</s>
|-
| '''<s>Joost and Guillaume</s>'''
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
| '''Done'''
| '''<s>to set-up a pre-meeting with OECD.</s>'''
| <s>Meeting</s>
|
|-
| <s>Joost</s>
| <s>2020-10</s>
| '''Done'''
| <s>'''to develop numbers on country breakdown in current membership, vs prior year and vs country level participation.'''</s>
| <s>S2S 2020</s>
| <s>[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]</s>
|-
|Joost
|2020-08-27
|
|to draft a proposal regarding further reform of the membership.
|Meeting
|Membership
|-
| <s>'''Joost'''</s>
| <s>'''2018-12-28'''</s>
|'''Done'''
| Updated
| <s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s>
<s>'''''#2020-May & Jun: No news.''<br>
''#2020-Nov: On agenda.''<br>
''#2020-Dec: Local and membership consultation period ended.'''''</s>
| <s>'''email'''</s>
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
|-
|<s>'''Joost'''</s>
|<s>'''2019-07-23'''</s>
|'''Done'''
|Updated
|<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s>
<s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
''#2020 Nov11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br>
''#2020-Dec12: Local and membership consultation period ended.'''''</s>
 
|email
'''''#2020-12 To be added on the January agenda'''''
|[[Local Chapters]]
|<s>'''email'''</s>
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
|-
| Mikel
| 2020-10
| Updated
| to write draft about [[Operations_Working_Group| Operations Working Group]] (OWG) and work with Paul. <br> ''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. #2020-11 Asked to join CWG to work on it.''
''#2020-11 Asked to join CWG to work on it.''
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
|-
| Mikel
* Scope out possible scenarios for possible paid staff, including risks
* Personnel committee:
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>
''<nowiki>#</nowiki> 2020-10 on agenda.''
| S2S 2020
| "Hiring"
|
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
 
''#2020-06-25: Will start fresh.''
 
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
|F2F 2019
| GDPR
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
|-
| <s>Paul</s>
| <s>2020-10</s>
| '''Done'''
| <s>'''to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs).'''</s> <br> ''# Done and on December's agenda.''
| <s>S2S 2020</s>
| <s>[[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]]</s>
|-
| Paul
| 2020-10
|
| to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
|-
| <s>'''Rory '''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to send formal email to board members in order to set dates for January monthly board meeting and mid-month chat.'''</s>
|<s>'''Meeting'''</s>
|
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s>
|<s>'''Meeting'''</s>
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>]
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to fix a meeting date with the HOT board.'''</s>
|<s>'''Meeting'''</s>
|
|-
|<s>'''Rory'''</s>
|<s>'''2020-12'''</s>
|'''Done'''
|<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s>
|<s>'''Meeting'''</s>
|<s>'''Strategic plan'''</s>
|-
| Rory
| 2020-10
| Updated
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles_of_Association| Articles of Association]] (AoA) change. ''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
|-
| Rory
| 2020-03
|
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
<nowiki>#</nowiki>2020-08: Reached to DWG.
|S2S 2020
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
|-
| '''Tobias with Paul'''
| '''2020-10'''
|'''Updated'''
|
| '''to collaborate on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement'''
'''''# 2020-12 Draft to be shared with the board before the board election.'''''
| S2S 2020
|'''S2S 2020'''
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| '''Attribution guidelines''']]
|-
|}
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