Monthly Board Meetings/Overview 201812

Overview of Board meeting topics
Jan 2018 to Nov 2018

• Below are the topics of all Board meetings, Jan 2018-Nov 2018
• Some topics are present in more than one categories

Transparency

Topic	Month	Note
Restart osmf-announce and post regular reporting	Jan	Ongoing

Operations

Operations Working Group , Join

Topic	Month
openstreetmap.org added to Easylist	Jan, Feb (AOB)
New OSMF Data Center	Feb
OSMF-owned engine for social surveys	Mar
Infrastructure and OWG	Face to Face meeting
OWG follow-up	Jul

LWG related

Licensing Working Group, Join

Topic	Month	Note
Board representative on the trademark license subcommittee	Jan
General Data Protection Regulation	Feb, Mar, Apr, Face to Face meeting, May, Jun, Jul, Aug, Sep, Oct
EU Copyright directive letter	Apr
OpenRailwayMap licence application	Jun	Approved
Terms of Use approval	Sep	Approved
Approve the proposed Non-Disclosure Agreement	Sep	Approved

DWG related

Data Working Group. Join

Topic	Month	Note
Organised editing guidelines (former "Directed Editing Policy")	Jan, Sep ( 1, and Conflict of Interest), Oct ( questions and answers, documentation, next steps)	Approved

MWG related

Membership Working Group, Join, Stats

Topic	Month	Note
Membership fee waiver program	Jan, Nov	Launched
CiviCRM contract to fix bugs	Apr
Extended OSMF membership	Aug

CWG related

Communication Working Group, Join

Topic	Month
Translations of OSMF webpages	Mar

State of the Map

State of the Map Working Group, Join

Topic	Month
State of the Map Policy	Jan, Feb
SotMs as an opportunity to increase membership	Mar
Unrecorded SotM sessions	Jun
SotM 2018	Jul

Open Source policy

Topic	Month
FOSS Policy	Apr, Jun

Community

Topic	Month	Note
Board reminder/communications about etiquette guidelines	Mar (and AOB)
Diversity in OSM	Mar, Face to Face meeting
Volunteer Drive	Face to Face meeting
Microgrants	Face to Face meeting, Jun, Jul, Aug, Sep	Ongoing

Local Chapter related

LC page, Join the mailing list

Topic	Month	Note
LC applications - Belgium	Jan, May	Accepted
Criteria for becoming a Local Chapter	Jun

Corporate Members related

Current Members, Join

Topic	Month	Note
Welcome Mat	Friday before the Face to Face meeting (some board members), May (AOB)	Launched

Financial

Topic	Month	Note
2018 budget	Jan	Accepted
Large Bitcoin donations	Jan	We received a large donation of 18 Bitcoins - then worth over €200,000 - from the Pineapple Fund! We also received over 2.3 BTCs - worth €30,000 (£27,000) - from another anonymous donor. Read more here. All Bitcoins (except 3) have been since cashed-out.
Accepting Liberapay Donations	Feb	We have opted out.
Corporate donation with un-disclosed amount	Apr (and closed portion)	This has not gone forward.
Volunteer auditor for 2017 finances	May (AOB), Jul (AOB)	Thomas Barris volunteered and audited our 2017 finances.
Board gifts and Reimbursements	Jun (AOB), Jul

Board

Topic	Month
Face to Face meeting	Jan, Feb (logistics), May (blogpost, sharing actions)
Taking a stand against people publicly bad-mouthing the OSM project, OSM community, or OSMF	Jan
Conflict of Interest	Face to Face meeting
Circular resolutions	Jan (procedure), Jun (recording vote reasoning - AOB)
Modifications of Board Rules of Order	May (AOB), Jun (1, 2)
Prioritising 2018	Jan
Moving OSMF's registered place	Jul, Aug (we moved!)
Risk response plan	Sep
Start developing guidance for our involvement in politics/activism	Sep
Annual General Meeting	Oct
Administrative help to Working Groups	Jan
Administrative Assistant's contract	Feb

Closed portions of meetings

Date	Topic	Reason for being closed	Outcome/Info
2018-04	Corporate donation with un-disclosed amount	Corporate member interested to publicly pledge a fixed percentage of the profits they make with an OSM-based product/service to the OSMF. These donations (if accepted) would be in addition to their Corporate Membership. They would allow the OSMF to inspect their financial records, but they do not want (at least not yet) to publicly disclose the exact amounts of the donations.	This has not gone forward.
2018-06	Discussion of hosting and GDPR technical preparation
2018-11	Organised editing guidelines and conflict of interest	Interview of board members regarding their potential conflict of interest	Kate, Peter and Paul discussed and authorised Heather and Frederik to vote on the OEG. Therefore: Kate, Peter, Paul, Heather and Frederik will vote on the organised editing guidelines All board members can participate in the OEG discussion.

Circular resolutions and votes during meetings

More information:

Month	Topic	Outcome	KC	FR	HL	MvE	MM	PB	PN
2018-01-07	Accept trademark policy from Licensing Working Group	Accepted with ultimately 5 votes in favour: KC, FR, MM, PN, PB Not voted 2: MvE (away), HL (away and no access to Loomio)
2018-01-07	Accept proposed trademark license subcommittee structure	Accepted with ultimately 3 votes in favour: FR, MM, PN Not voted 4: KC (indecisive), MvE (away), PB (indecisive), HL (away and no access to Loomio)
2018-01-07	Offer to register domain names for informal local groups	Accepted with ultimately 5 votes in favour: KC, FR, MM, PB, PN Not voted 2: MvE (away), HL (away and no access to Loomio)
2018-01-18	Motion to accept the draft membership fee waiver program submitted by the Membership Working Group.	Accepted unanimously
2018-01-18	Motion to approve the 2018 budget based on input from the Working Groups and some figures from experience.	Accepted unanimously
2018-02-15	Motion to accept the Request for Proposals regarding a new data center, which was submitted by the Operations Working Group.	Accepted with 5 votes in favour: KC, FR, HL, MM, PB Not voted 2: MvE (absent - joined later), PN (absent - joined later)
2018-02-27	Approve Dorothea's new contract 2018/Res5	Accepted with ultimately 3 votes in favour: FR, MM, HL Disagreed 2: PB, PN (both: non processed input from CWG). See note at the linked circular. Not voted 2: KC, MvE.
2018-03-07	Approve Dorothea's new contract 2018/Res6	Accepted unanimously
2018-04-10	Sign https://savecodeshare.eu	Accepted unanimously
2018-05-24	Accept Belgian Local Chapter application	Accepted unanimously
2018-06-10	Authorize LWG to publish privacy statement	Accepted unanimously
2018-06-16	Fund Dorothea's travel to SotM	Accepted with ultimately 5 votes in favour: KC, FR, HL, MvE, MM Disagreed 2: PB (the resolution is missing a rationale for the payment), PN
2018-06-21	Voting on sections 2 and 6 of the proposed document (Board duties and Board minutes)	Accepted with 6 votes in favour: HL, FR, MvE, MM, PB, PN Not voted 1: KC (not present)
2018-06-21	Voting on section 7 of the proposed document (Circular Resolutions)	Accepted 5 votes in favour: HL, FR, MvE, MM, PB Disagreed 1: PN Not voted 1: KC (not present)
2018-06-21	OpenRailwayMap licence application	Accepted 5 votes in favour: HL, FR, MvE, MM, PB Abstained 1: PN Not voted 1: KC (not present)
2018-07-17	Dorothea help with data center move	Accepted with ultimately 5 votes in favour: KC, FR, MvE, MM, PB Not voted 2: HL, PN
2018-09-20	Terms of Use approval	Accepted with 6 votes in favour: KC, FR, HL, MM, PB, PN Not voted 1: MvE (not present - joined later)
2018-09-20	Approve the proposed Non-Disclosure Agreement	Accepted unanimously
2018-11-06	Approve the organised editing guidelines 2018/Res11	Did not reach quorum with 4 not voted: KC, HL, MvE, MM (see note at linked circular) 3 votes in favour: FR, PB, PN
2018-11-15	Approve the organised editing guidelines (vote during meeting)	Accepted with 4 votes in favour: KC, FR, PB, PN Disagreed 1: HL Recused from voting 2: MvE, MM
2018-11-15	The board to review the recent fee waiver requests	Accepted unanimously

Acronyms

Acronyms