Advisory Board/Minutes/2024-08-07

From OpenStreetMap Foundation

Draft minutes. Please note that these minutes do not go through a formal approval process.

The OSMF Board of Directorshistoric had an online meeting with members of the Advisory Boardhistoric on 2024-08-07. Meeting not open to observers.

Participants

  • Roland Olbricht - OSMF board
  • Mikel Maron - OSMF Advisory Board coordinator
  • Dorothea Kazazi - OSMF Administrative Assistant
  • Satoshi IIDA / 飯田 哲 - [Japan] 一般社団法人オープンストリートマップ・ファウンデーション・ ジャパン / OpenStreetMap Foundation Japan, Local Chapter
  • Ewen Hill - OSGeo Oceania, Local Chapter
  • Steve Moore filling for Andrew Turner - Esri, Gold Corporate Member
  • Tom Lee - Mapbox, Gold Corporate Member
  • Yantisa Akhadi - Gojek, Gold Corporate Member

Minutes by Dorothea Kazazi.

20th OSM Birthday

OpenStreetMap's 20th anniversary celebration happening on August 9th, 2024.

  • The Communications Working Group created a landing page to collect celebration details worldwide. A lot of communications planned for the weeks after August 9.
  • The first celebration will take place in Japan.
  • The birthday card wishes are comments, manually approved.
  • The news might be included in the ESRI newsletter, which reaches many people.

OSMF 2024 Board election

The OSMF 2024 Annual General Meeting and the board election, usually taking place in December, moved earlier this year to better align with budget and financial processes.

Seats and nominations

  • Four board positions are open for election.
  • From the current board, Craig Allan confirmed running for re-election. Three current members not seeking re-election: Sarah Hoffmann, Arnalie Vicario and Mateusz Konieczny.
  • Nominations close August 13th, 2024 at the end of the day in UTC.

On time commitment

  • It is a significant time commitment, more than other nonprofit boards.
  • Roland estimated the board commitment at 5-10 hours per week.
  • Mikel estimated 1-2 days per month.
  • If board members choose focus areas and are disciplined, they can keep the time needed to manageable levels.
    • Comment that board members don't need a specific agenda or area of concern.

Participants were encouraged to consider running or suggesting it to people who might be good contributors to the governance and running of the Foundation.

On board experience
Very rewarding experience, as board members learn a lot about OSM and how to be effective in such a role.

Post-meeting added related links:

Policy Process

Current example: Operations Working Group (OWG) policy on the inclusion of new editors within the OpenStreetMap website.

Process includes

  • In progress - Community discussion with direct feedback and tangential discussions (88 posts in the thread so far).
  • In progress - Summary of substantial contributions, highlighting areas where there seems to be consensus and providing a clean set of points when there is a variety of opinions.
  • Review from the OWG.
  • Board voting.

Progress is slow, as the OWG has a lot to do, including managing the recent attacks.

Any other business

Initiatives for the new board

Tom Lee (Mapbox) asked whether there are any big initiatives which will be carried over to the new board. For example, there are some LWG-related Brexit tasks.

Vector Tiles

  • Development by Paul Norman continuing under oversight from the Engineering Working Group (EWG).
  • There will be Vector Tiles on osm.org soon.

Core development of osm.org website

  • Sarah Hoffmann (board) is involved with it and will probably be involved after the election.
  • OSMF's Sovereign Tech Fund application has positive comments.
  • If the application gets approved, it will provide support for a maintainer role and well-defined, public, documentation on the process of contributing code for the main website.
  • The main maintainers will still be involved, but they would have someone who'd be able to help.

OSMF move to the EU

  • Will be probably taken over by the next board.
  • Currently collecting the documents that lawyers asked.
  • Two options under consideration for EU transition:
    • Create a subsidiary and merge the companies (mid five-figure cost). This was the initial plan.
    • Direct company move (potentially under EUR 10,000).
  • Area where none of the board had experience.
  • Board reviewing documentation to determine feasible approach.

Meeting adjourned 33 minutes after start.

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