Working Group Minutes/SWG 2011-07-04
Attendance
| IRC | Name | Present | Apologies |
|---|---|---|---|
| _chrisfl | Chris Fleming | y | |
| Eugene | Eugene Usvitsky | y | |
| toffehoff | Henk Hoff | y |
Minutes (Draft)
From previous meeting:
- Henk to ask board what the minimum fee for corporate membership should be. No board meeting so this action is carried over.
This week:
- Boardmembers are elected for 2 years.
- Boardmembers can stand for re-election (no maximum terms).
- During elections, members can indicate who they prefer as chairperson.
Actions:
- Henk to ask board what the minimum fee for corporate membership should be.
- Scan the current AoA to see whether we have missed something.
Next Week:
- Next meeting: 18:00 UTC Monday 11th July 2011
IRC Log
19:10 *** chrisfl_ joined #osm-strategic 19:10 toffehoff Hi Chris! 19:11 chrisfl_ HI sorry, totally lost track of timr 19:11 chrisfl_ time even 19:11 toffehoff I also loose stuff sometimes :-) 19:12 toffehoff Am going to current AoA to see if we missed something. 19:12 chrisfl_ good plan 19:12 toffehoff ... and that needs to be addressed ... 19:13 chrisfl_ I'll have a read through as well 19:23 toffehoff Just some questions popping up: 19:23 toffehoff - Who appoints/elects the officers? 19:24 chrisfl_ The board decide amongst themselves? 19:25 toffehoff Even the chair? 19:25 chrisfl_ why not? 19:25 toffehoff The chairperson is/should be the figurehead of the organisation. 19:26 toffehoff The leading person.... 19:27 chrisfl_ yes... so how else would we decide on the chair? 19:28 toffehoff We could make the chairperson a special position the membership can elect a person to. 19:28 toffehoff Separate of the other positions within board. 19:29 toffehoff Thinking of it.... 19:29 chrisfl_ So the question is, this could get quite complicated. Can you stand for both the board and the chair? 19:30 toffehoff .... and what to do when the chair resigns. 19:30 chrisfl_ yes. 19:30 toffehoff But, yes, you could run for board and chair. 19:30 toffehoff First elect the chair. Then elect the other board members. 19:30 chrisfl_ If the whole board is elected, hopefully the most obvious leader would be the chair 19:31 chrisfl_ Also makes "e-mail" voting much harder. 19:31 toffehoff Sure, just throwing it out .... 19:31 toffehoff I can image we would have some discussion with the membership about this. 19:32 chrisfl_ yes; what what would happen if more than one board member wants to be chair and the board. 19:32 *** Eugene joined #osm-strategic 19:32 toffehoff Hi Eugene. 19:32 chrisfl_ hi Eugene 19:32 Eugene Hello Henk and Chris! 19:33 toffehoff Just started to go through the current AoA to see if we missed something. 19:33 Eugene I'm extremely sorry - it's holiday here in US and I simply forgot that it's also a Monday :( 19:33 toffehoff Now stumbled on the question on who is electing the chairperson. 19:34 toffehoff No problem. Great to have you, even during your holiday :-) 19:34 Eugene Thanks! :) 19:34 Eugene And what is the question? 19:34 toffehoff Should the board appoint the chairperson amongst itself, or should it be elected by the membership? 19:35 Eugene A... 19:35 toffehoff We were discussing some practical issues if you would choose the latter. 19:35 chrisfl_ During the board election we could also get the electorate to indicate who they want to be the chair person? 19:36 chrisfl_ 2 votes in one. 19:36 toffehoff chrisfl_ : interesting thought. 19:37 Eugene The board option is better IMHO. It's simpler to get an answer from them and the chance it'll be a really good chairperson (and not simply the most well-known like Steve) is higher. 19:37 Eugene But Chris's idea is also good. 19:38 toffehoff I like the idea of the membership having some say in who's becoming chair. 19:38 toffehoff I would go with the 2 votes in one idea of Chris. 19:39 toffehoff let's see how this will be received in the proposal :-) 19:40 toffehoff Ok with that? 19:40 chrisfl_ I am :) 19:41 toffehoff Eugene already mentioned he liked the idea as well. 19:41 toffehoff "liked" actually meaning "good idea". 19:41 chrisfl_ :) 19:41 toffehoff Sorry Eugene :-) 19:42 toffehoff Other subject: rotation of members of board. 19:42 toffehoff For how long are board members elected (how many positions on the board should be elected each year) 19:43 chrisfl_ ideally we would elect half the board each year? 19:43 chrisfl_ so board members would stand for 2 days. 19:43 chrisfl_ s/days/years/ 19:43 toffehoff Pfuuuw 19:44 toffehoff Can a board member run for re-election? 19:44 chrisfl_ yes 19:44 toffehoff ... and how often? 19:45 chrisfl_ don't think we need to put an upper limit on it? 19:45 Eugene 2 years seems too long but changing half of the board every 6 months is worse. So yes, each member for 2 years. 19:46 Eugene Not more than 2 re-elections (total of 3 times in board). 19:46 Eugene Or even 1 re-election but we don't have a lot of people to form the Board :) 19:46 toffehoff btw: the current idea is that each year a third will be up for election. 19:47 chrisfl_ I think we currently have some good experienced board members and I think it would be a shame if they reach a point where they can't re-stand. 19:47 toffehoff Eugene: so a max of 6 years on the board. 19:47 Eugene with 2-year scheme - yes. 19:48 chrisfl_ If 1/3rd stand for re-election then how does this work with a 2 year term? 19:48 toffehoff Currently: it doesn't :-) 19:49 chrisfl_ I would be happy with 1/3rd and 3 year terms. 19:49 toffehoff Keep in mind that also during their term, members can resign. 19:50 chrisfl_ Yes. 19:50 toffehoff You may end up with electing more new people to the board .... 19:50 chrisfl_ I have seen something along the lines of x% of the board members who have gone the longest time since being elected. 19:50 Eugene And how many members currently resigned? 3 years is too long period, for this project especially. 19:51 toffehoff At the moment 1 person has resigned. 19:51 toffehoff ... within a year. 19:52 chrisfl_ yes so for half the board +1 would stand at the next AGM under the 2 year rule. 19:53 Eugene And during the whole project life? 2-3, not more? 19:54 toffehoff Before I'm getting confused: what's the suggested rule: 2 year or 3 year term? 19:54 chrisfl_ I don't think there is any advantages to setting a maximum number of terms 19:54 chrisfl_ I think we're suggesting 2 year terms. 19:54 toffehoff Ok 19:55 toffehoff The maximum number of terms.... 19:55 chrisfl_ I think no maximum 19:56 toffehoff I can see a point in setting a maximum, but I also see the disadvantage.... 19:56 chrisfl_ so as long as the members are happy to vote; because it's more important to have the best people for the job. 19:57 Eugene +1 19:57 toffehoff So: no maximum? 19:58 chrisfl_ I think no maximum. 19:58 Eugene Ok, no maximum 19:58 chrisfl_ toffehoff there is no escape.... 19:59 toffehoff :-).... I can always not run for re-election :-) 19:59 toffehoff ... or can't I .... 19:59 chrisfl_ indeed :) SOMEONE will bend your arm :) 20:01 toffehoff .... oh look at the time .... 20:01 toffehoff (changing subjects) 20:01 chrisfl_ :) 20:02 chrisfl_ Are we discussing this stuff at SOTM-EU? 20:03 toffehoff I'm still hoping we can. 20:03 chrisfl_ cool 20:04 toffehoff Can we put a task on ourselves to have a look through the current AoA to see whether we haven't forgotting anything substancial? 20:04 chrisfl_ sounds like a plan 20:04 toffehoff Hope we can have Francis in the meeting next week. 20:04 chrisfl_ hopefully anything we've missed will be get picked up in the drafting of the new articles? 20:04 toffehoff If we have something, maybe we could mail it around or add it to the review doc? 20:05 chrisfl_ sounds good. 20:06 Eugene yes 20:06 toffehoff ... heading home now ... 20:06 toffehoff Have a good week 20:06 toffehoff Enjoy holiday! 20:06 chrisfl_ cool, have a good week. 20:07 Eugene Thanks! Have a good week, too!