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Board/Minutes/2019-11-20: Difference between revisions
+ 5 topics: "Proposed addendum to LC Agreement to become a US LC", "Communication with iD maintainers", "Approve the creation of LCCWG", "Update on AGM and suggested AoA changes", "Communicating the AGM / election cycle in advance using the announce e-mail list", topic reordering
m (+ Res29 "Approve financial hardship fee waiver 2019111110000039") |
(+ 5 topics: "Proposed addendum to LC Agreement to become a US LC", "Communication with iD maintainers", "Approve the creation of LCCWG", "Update on AGM and suggested AoA changes", "Communicating the AGM / election cycle in advance using the announce e-mail list", topic reordering) |
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== Action items updates ==
== Microgrants update ==
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|''Providing microgrants was a topic discussed extensively during the [https://blog.openstreetmap.org/2018/05/29/f2f-board_meeting-2018/ 2018 Face-to-Face board meeting], where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. A [[Microgrants_Consultation_document|consultation document]] was shared in 2018 with the [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-September/005296.html membership] and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the [https://2018.stateofthemap.org State of the Map 2018] conference ([[Board/Minutes/2018-08-16#Microgrants_update|read some discussion points and questions]]).'' <br>
''Work on Microgrants was paused in 2018 and restarted after the [[Board/Minutes/2019-05_F2F| 2019 F2F]] meeting.
''Community feedback was asked on [https://wiki.osmfoundation.org/wiki/File:Microgrants_working_document_snapshot_2019-10-11.odt| this document] (the document had initially been put to vote but voting was subsequently cancelled to consult the community - see the [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006258.html related osmf-talk thread]).''
''Related board discussions:
* ''2019 [[Board/Minutes/2019-08#Microgrants_update| Sep]], [[Bard/Minutes/2019-10-16#Microgrants_update| Oct]]''
* ''2018 [https://blog.openstreetmap.org/2018/05/29/f2f-board_meeting-2018/ Apr], [[Board/Minutes/2018-06-21#Microgrants_update| Jun]], [[Board/Minutes/2018-07-19#Microgrants_update |Jul]], [[Board/Minutes/2018-08-16#Microgrants_update| Aug]], [[Board/Minutes/2018-09-20#Microgrants_update| Sep]]''
* ''2017 [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May], [[Board/Minutes/2017-07-18#Microgrant_Fundraising| Jul]], [[Board/Minutes/2017-08-24#Question_about_any_decision_on_microgrants| Aug]]''<br>
''Related osmf-talk discussions:
* ''2019 [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-August/006148.html Aug], Oct [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006258.html community asking about consultation], [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006292.html board asking for feedback]''
* ''2018 [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-October/005334.html Oct] (asking for input)'' <br>
''Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep.''<br>
''Related SotM 2018 session: there was a lightning talk, for community feedback''<br>
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| ''Lead:
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''Related board discussion: [[Board/Minutes/2019-02-20#Move_etiquette_guidelines_to_OSMF_website| 2019-02]]''
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| ''Lead: Heather''
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== Proposed addendum to Local Chapter Agreement to become a US local chapter ==
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| ''Initial interest has been expressed before 2017 in a Local Chapter application from the US, as [https://www.openstreetmap.us/ OpenStreetMap US] has been operating for nearly 10 years and would like to see the organisation become an official Local Chapter. Communications restarted after the new OSM US was elected in 2019. The OSMF board discussed during the [[Board/Minutes/2019-05_F2F| 2019 F2F]] meeting the questions received and there were in-person meetings of members of both boards during the State of the Map 2019 conference. As a first step forward, the board proposed that OSM US draft an addendum to the local chapter agreement.
''The received proposed draft addendum is [https://wiki.osmfoundation.org/w/images/6/6b/Proposed_draft_addendum_to_agreement_for_a_US_local_chapter_application_201911.pdf here]. ''
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| ''Lead: Heather''
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== Contacting Telenav about transfer of openstreetcam domain ==
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| ''The board has received a request from the [[Licensing_Working_Group| Licencing Working Group]] (LWG) to contact Telenav about the transfer of the openstreetcam.org domain to the OSMF, or at least enter an agreement in which the domain and any other rights to the name are transferred to the OSMF in the case that the current scope of the OSC project significantly changes from contributing to OSM.'' <br>
''Related board discussion: [[2019-07-17#Contacting_Telenav_about_transfer_of_openstreetcam_domain| 2019-07]]''
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| ''Lead: Frederik''
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== Communication with iD maintainers ==
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| ''[https://wiki.openstreetmap.org/wiki/ID iD] is one of the default OSM map editors accessible via www.openstreetmap.org, making mapping more approachable to new contributors and also wielding considerable influence on the OSM data model. The iD core development team is small and there are also several community members who submit pull requests.''
''Decisions of the iD development team have attracted [https://wiki.openstreetmap.org/wiki/ID/Controversial_Decisions controversy], resulting in public discussions on various community platforms and concerns being brought to the board's attention via the [https://blog.openstreetmap.org/2019/09/17/pre-sotm2019-survey-initial-numbers-and-reflections-from-board-members/ pre-F2F 2019 survey]. Some of the controversial tagging decisions have since been reverted. Overall, quite a few contributors are upset that iD promotes tagging styles which aren't in line with existing documentation and usage numbers. The community concerns were a subject of discussion during the [https://blog.openstreetmap.org/2018/05/29/f2f-board_meeting-2018/ 2019 board face-to-face meeting], where the decision was made to contact the iD developers, in order to find a solution to reassure mappers that their perspective is valued when it comes to tagging questions. ''
''The board came in contact with the iD maintainers after May. Additionally, there was an in-person meeting of a board member with one of the developers at SotM 2019. An overview will be supplied during this meeting.''
''Note:'' <br>
''The iD team is already running a public preview version of iD based on the development branch and welcomes early testing and feedback. In the future, the iD developers will include a link to an instance of the new iD version as part of pull requests to the openstreetmap-website repository. This will make it easier for the pull request to be reviewed.''
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| ''Lead: Tobias''
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== Approve the creation of LCCWG ==
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| ''The [[Local_Chapters_Working_Group| Local Chapters Working Group]] was responsible for setting up federated OSM-Foundation [[Local_Chapters| Local Chapters]]. The WG became at some point inactive and the processing of the LC applications was taken up by the OSMF Secretary.''
''During the [https://lists.openstreetmap.org/pipermail/local-chapters/2018-July/000307.html 2018 Local Chapter Congress session at State of the Map], there was a suggestion to revive the working group with focus on encouraging the growth of local communities and setting them on a path to maybe one day become a Local Chapter. ''
''In 2019 there were meetings of people interested in restarting the WG. An email was sent by Joost Schouppe (board member and interested to be involved) on the WG's mailing list, in order to determine whether anyone of the old members would be interested in staying in the group.''
''A request to approve the revive of the LCWG was sent to the board on 2019-10-07 and a later email notified the board that the new selected name is: "Local Chapters and Communities Working Group" (LCCWG).''
''WG Minutes: 2019 [[Local_Chapters_Working_Group/Meeting_minutes/2019-09-03| Sep]], [[Local_Chapters_Working_Group/Meeting_minutes/2019-10-09 | Oct]].''
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| ''Lead: Joost''
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== Update on Annual General Meeting and suggested Articles of Association changes ==
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| ''The [[Annual_General_Meetings/2019| 13th Annual General Meeting]] of the OpenStreetMap Foundation will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, at [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+13th+Annual+General+Meeting+-+14th+December+2019&iso=20191214T16&p1=1440&ah=1 16:00 UTC on Saturday, 14 December 2019].''
'' '''Voting on special resolutions and Membership Fee Waiver program change:''' ''
''This year members will be voting on special resolutions and a [https://blog.openstreetmap.org/2019/10/24/making-it-easier-to-join-osmf/ Membership Fee Waiver program] change. ("Special resolution" has the meaning given in [http://www.legislation.gov.uk/ukpga/2006/46/section/283 section 283 of the Companies Act 2006])''.<br>
''Related osmf-talk discussions:''<br>
''-- [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006266.html discussion on initial suggested changes] ([https://wiki.osmfoundation.org/w/images/c/c5/Suggested_AoA_Changes.pdf doc])''<br>
''-- [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-November/006367.html discussion] on [https://wiki.osmfoundation.org/w/images/b/bd/Suggested_AoA_Changes_revised.pdf revised document]''<br>
* ''Voting for [https://wiki.osmfoundation.org/wiki/Articles_of_Association Articles of Association] changes (special resolutions): The AoA changes require a majority of 75% of votes to pass, and only normal members can vote.''
* ''Voting for [https://blog.openstreetmap.org/2019/10/24/making-it-easier-to-join-osmf/ Membership Fee Waiver program] change: This is not an AoA change and only requires a 50% majority, and normal as well as associate members can vote.''
''Related: [https://wiki.openstreetmap.org/wiki/Foundation/AGM19/Election_to_Board Election to board] (OSM wiki)''
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== Communicating the Annual General Meeting / election cycle in advance using the "announce" e-mail list ==
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| '' The [[Annual_General_Meetings|Annual General Meeting]] / election announcements are usually made in the following order:
* Unofficial announcement of date and other information on the [https://lists.openstreetmap.org/listinfo/osmf-talk membership mailing list], with links to the OSM wiki and the OSMF website.''
* ''Emails to members whose memberships have ended less than one year before the AGM or will end before the AGM.''
* ''Official notice sent to member email addresses, around one month prior to the AGM.''
* ''Emails to members who are not eligible to vote (when voting starts).''
''Suggestion to add a step before the official notice, with an email to the "announce" e-mail list.''
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| ''Lead: Joost''
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== Potential registration with Benevity to receive donations ==
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|''We received an automatic email, suggesting registration of OSMF at the [https://causes.benevity.org/ Benevity Causes Portal] to qualify for donations and real-time corporate matching funds from various companies. ''
* ''Would require annual self-certification against common eligibility requirements to qualify for inclusion in companies giving or matching programs.''
''<u>Points mentioned during email discussion</u>:''
''Might not worth it.''
''Options if we go ahead:''
* ''Check availability of scheme for non-charities.''
* ''Become a charity. Complex step that would lead to more strict financial reporting requirements and also have operational effects on what we can do with our money.''
* ''Try to attain 501(c)(3) equivalency in the US. Would require some work to get done (and might or might not work).''
* ''Suggestion that funds could be redirected to [[Local_Chapters|local chapters]].''
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| ''Lead: Heather''
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== Advisory Board - monthly update ==
|''The [[Advisory_Board| Advisory Board]] members are separate from the OSMF board of directors - individuals are either nominated by [[Corporate_Members|Corporate Members]] of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Transparency will publicly] minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. [[Advisory_Board/Communication| Overview]].'' <br>
''AB related updates and board discussions: <br> 2019 [[Board/Minutes/2019-01-17#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2019-03-20#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2019-06-19#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2019-07-17#Advisory_Board_-_monthly_update| Jul]],
''2018 [[Board/Minutes/2018-01-25#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2018-02-15#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2018-03-15#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2018-04-19#Advisory_Board_-_monthly_update| Apr]], [[Board/Minutes/2018-05-24#Advisory_Board_-_monthly_update| May]], [[Board/Minutes/2018-06-21#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2018-07-19#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2018-08-16#Advisory_Board_-_monthly_update| Aug]], [[Board/Minutes/2018-09-20#Advisory_Board_-_monthly_update| Sep]], [[Board/Minutes/2018-10-18#Advisory_Board_-_monthly_update| Oct]], [[Board/Minutes/2018-12-20#Advisory_Board_-_monthly_update| Dec]]''<br>
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
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