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Board/Minutes/2024-03: Difference between revisions
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The topics of the agenda get locked one week before the meeting.
* [14'] Arnalie Vicario
* [10'] Craig Allan
* [00'] Dani Waltersdorfer ''(messages via text)''
* [07'] Guillaume Rischard ''(Chairing)''
[https://osmfoundation.org/w/index.php?title=Officers_%26_Board&oldid=11759 Officers and board]<br>
[https://osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=
''Minutes by [[osm:User:Dorothea|Do<nowiki>rothea Kaza</nowiki>zi]].''
=== Guests ===
* Welcome by Chair
* Determination of quorum
** Members present: 7
** Members absent: 0
* Apologies:
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=== Approval of previous minutes ===
* [[Board/Minutes/2024-02|2024-02-29]] Approved
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See agenda topics for some of the updates.
=== Mateusz Konieczny ===
''The following updated were provided during the "any other business" section.''
* Mateusz worked on the [https://github.com/openstreetmap/tile-attribution repository for reporting and tracking sites which are using tile.openstreetmap.org tiles but without attributing OpenStreetMap], as there were some submissions ''(see also: [[osm:Lacking_proper_attribution]])''
* Some actions related to the face-to-face board meeting.
* Communicated with SotM Europe 2024 about the content of their website.
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== Secretary's report ==
help to improve our working relationships.
=== OSMF move to the EU ===
Issue 271:<br>
The work continues on [[Board/Background/OSMF_relocation_or_subsidiary|moving out of the UK and into the EU]]. Sarah is
new location.
=== Enquiry from Municipality of Santa Fe, Argentina about contributing street names ===
Issue 595:<br>
Some correspondence. The Municipality of Santa Fe, Argentina contacted us with
the OSM Foundation to build better relationships with the Wikimedia movement.
=== 2024 membership drive ===
Issue 440<br>
There has been a recent [https://blog.openstreetmap.org/2024/03/12/call-to-action-help-us-grow-and-diversify-osmf-membership/ push] to increase the registration of new members of the
That report doesn’t cover everything that has been happening, but I hope it
gives an idea.
=== Comments ===
''Comment by Guillaume (board) that he finds these reports very useful.''
''Comment by imagico (guest) on the chat regarding the item "Member's question about December 2023 emergency board meeting and mid-month chats" that "For context: Historically for non-public board meetings or non-public parts of meetings a reason why it is not public had been provided to the members. Originally decisions made in the 2023-12-11 meeting had been published but have been depublished in the meantime. It is unclear to the members if the decisions have been retracted or if they just are meant to be removed from the public record but remain in force". Guillaume replied that "what's published now is meant to be the public record".''
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=== Improving financial reports ===
* The board wants to make the finances transparent for donors and community members.
* Thanks were expressed to Harrison Devine, who is working towards monthly, automatically-generated financial OSMF reports.
* The current financial reports are ~ 9 pages, which must be condensed, and they also show a couple of thousands GBP as bank charges, while in fact they are currency revaluations.
* The board plans to check with the Advisory Board if the automatic reports are useful to them.
=== January and February numbers ===
* January and February numbers and spending are as expected.
=== Meta funding ===
There's a SotM sponsoring contract with Meta, which includes clauses that have to be discussed by the board such as:
* OSMF should not to give alcohol to anybody below 21 at the SotM conference.
* Meta wants to know three days in advance what we will use their logo for. So, it seems they need to be informed about the SotM front page, where you find the logo, and if we plan to print anything with their logo.
* Another clause is about insurances.
Roland does not expect the above to be obstacles in processing the SotM 2024 Meta sponsorship.
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=== Belgium ===
There was a misunderstanding about the charity issue. Sarah had a call with Kathleen Lu (LWG's chairperson) and the LWG is mainly concerned that the Belgian firm has more expertise on the charity aspects, rather than the company aspects, and that this could lead to delays. The concerns were relayed to the Belgian lawyers, but we have not received a response yet.
=== Luxembourg ===
''As mentioned during the action item updates.''
Guillaume had a meeting with the Luxembourg lawyer, Tom Hummel (LWG) and Roland Olbricht (Treasurer). The lawyer asked the right questions and Guillaume sent him details to get an offer. The Luxembourg firm seems to have expertise in intellectual property transfer.
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== Local Chapters and Communities congress ==
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The [[osm:Foundation/Local_Chapters/Local_Chapters_Congress/2024|2024 Local Chapters and Communities congress]] was a virtual event, where leaders and members of various OSM communities gathered together to share stories, activities (mapathons, regional SotMs), aspirations and learn from each other. It took place on 2nd March 2024 (open data day).
* 50 community members participated.
* Board: Dani, Craig, Arnalie were present.
<u>Discussion points</u>
* OSMF affiliation model.
* Redesign the LCCWG page.
* Fundraising and chapter sustainability.
<u>Next steps</u>
* LCCWG will share the recording and slide presentations.
* LCCWG will publish a post with highlights.
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== OSMF membership campaign ==
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The OSMF membership campaign started on March 12 with the aim to diversify the OSMF membership. The volunteer team has members from all over the world, including Africa, Asia, South America, and the preparations lasted 1-2 months. The campaign was advertised in various OSM channels and will run until May, when it will be assessed whether it needs to be extended. Some volunteers from OSM communities in Africa have stated the numbers of new OSMF members from their communities that they are aiming at.
<u>Statistics from the [[Membership_Working_Group|Membership Working Group]] (MWG), received on 21 March</u>
* Pre-launch: Mar 5-11, 7 new OSMF members (1 paying)
* After launch: Mar 12-18, 85 new OSMF members (9 paying)
<u>Other points mentioned</u>
* There will be a webinar.
* One volunteer from the campaign will apply to become an MWG member.
* The MWG seems to need more volunteers.
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== Wikimedia East and Southeast Asia and the Pacific (ESEAP) conference and travel ==
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OSMF will have a [https://meta.wikimedia.org/wiki/ESEAP_Conference_2024/Submissions/Crowdmapping_is_more_fun_with_OpenStreetMap! presentation about the iD editor] at the [https://meta.wikimedia.org/wiki/ESEAP_Conference_2024 Wikipedia and Southern East Asia and Pacific conference], which will be held in Malaysia in May. Supaplex and Eugene will be helping. Arnalie will send a travel application to the board.
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== Board liaison for working groups ==
| ''Topic suggested by Arnalie Vicario.''
|}
The board has already discussed about who will be the liaison for each Working Group.
* DWG: is fine with Matheusz as their board liaison. Mateusz will not join the DWG private IRC channel.
* EWG: Roland is also the secretary of the EWG.
** No objections from other board members.
** Arnalie does something similar in LCCWG, and been clarifying when stating her views as an OSMF board member.
* Craig is happy with his assignments.
<u>Suggestions</u>
* Specify as a single person.
* Arnalie offered to be the backup for the LCCWG.
* The main liaison and the backup should not be in the same election group for continuity purposes.
<u>Other points mentioned during discussion</u>
* The main liaison is the immediately responsible person.
* Good to have a backup.
=== '''Vote to appoint board liaisons for Working Groups (Approved)''' ===
|-
|[[Local_Chapters_and_Communities_Working_Group|LCCWG]]
|Dani Waltersdorfer
|Arnalie Vicario
|-
|}
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'' Presentation by Letwin Pondo about Ladies in Map, Zimbabwe.''
''[https://twitter.com/LadiesMapZim Twitter account of Ladies in Map, Zimbabwe] - link shared during the meeting.''
=== Comment by Craig Allan ===
The board is doing a lot of work, sometimes causing us to lose touch with field activities and the impactful projects empowering individuals and improving their circumstances.
=== Question about suggestions to increase the participation of women in OSM local communities in India ===
''Question by Ravi (guest) about suggestion to increase the participation of women in OSM local communities in India. There are many OSM communities, such as in Delhi, but there are no women there.''
Suggestions by Letwin:
* Organising activities and events catering to women's needs, or that help address things that they fear or affect them within their communities.<br>
* Ensure balanced gender representation in committees/panels and activities (e.g. trainings, speeches) and also have women leaders is inspiring.<br>
* Have initiatives that are not too formal and in a more creative environment.<br>
* Recognising the efforts of women already involved.
Suggestion by Arnalie:
* Initiatives targeting young people (e.g. YouthMapper chapters). There is a YouthMapper chapter in India.
''Letwin offered to have a call with Ravi if the OSM community in India required help, and provided her phone number.''
=== Question on suggestions for changes in OSM globally that would be of specific benefit for women ===
''Question by imagico (guest) regarding concrete suggestions for changes in OSM globally, instead of just locally, that would be of specific benefit for women.''
* There was an [https://www.youtube.com/watch?v=mCXP5HKDkPM open mapping women awards ceremony] a few hours ago - an initiative by women for women - which had large participation.
* Suggestions are similar to the ones in local scale, including finding a cause that women would want to participate in.
== Any other business ==
=== F2F meeting room arrangement ===
Sarah took over from Craig organising the meeting room for the face-to-face board meeting in April, as the people in the venue speak German. The meeting room is cheap (EUR 400 for 2 days, including lunch), but it is required to take the catering offered by the venue. Other meeting room offers were more expensive.
''There was a quick poll about the dietary preferences of board members.''
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== Guest comments or questions ==
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=== Question regarding the legal minimum age for OSM Foundation membership ===
''Question by imre (guest) about the legal rules regarding the minimum age for OSM Foundation membership? A.) at least 13 years old B.) at least 16 years old. Based on the OSM Terms of Service, imre assumed it is 16 and was wondering whether it is possible to deviate from this - for example, if the OSMF board individually approves? (it was added that this was just a theoretical question).''
* There are some legal minimums which are not imposed by the Foundation, which are imposed for Internet safety. The rules change from country to country. We take a general approach of saying that one should be at least 16 years old.
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== Next meetings ==
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