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Board/Minutes/2023-06: Difference between revisions
Added votes and draft notes for the sections with voting, presence of board members, number of guests, approval of previous minutes
(→Circular Resolutions: Added results and votes: Res12 "Update the Working Group Conflict of Interest policy to extend to moderators etc." (approved), Res13 "Approve active contributor membership application #2023061510000042" (did not pass) and Res14 "For facilitating 2022 and 2023 Screen to Screen Sessions, compensate Allen Gunn $4,000" (approved)) |
(Added votes and draft notes for the sections with voting, presence of board members, number of guests, approval of previous minutes) |
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<font color="blue">Votes and some draft notes. Minutes to be added.</font>
The topics of the agenda get locked one week before the meeting.
== Participants ==
=== Board members ===
["talk" time<sup>*</sup>] Name ''(notes)''
* [09'] Arnalie Vicario
* [05'] Craig Allan
* [36'] Guillaume Rischard
* [23'] Mikel Maron
* [12'] Mateusz Konieczny
* [11'] Sarah Hoffmann ''(Chairing)''
==== Not Present ====
* Roland Olbricht
[https://wiki.osmfoundation.org/w/index.php?title=Officers_%26_Board&oldid=9091 Officers and board]<br>
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=9106 Biographies]
=== Guests ===
* 6 guests, including Eliecer ''(presenter)''
Open to all OSMF members.<br>
===Previous minutes===
* [[Board/Minutes/2022-05|2022-05]] Approved
=== Circular Resolutions ===
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== Treasurer's report ==
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== Secretary's report ==
<font color="blue">Minutes to be added.</font>
== EU Cyber Resiliency Act ==
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<font color="blue">Minutes to be added.</font>
== Local Chapters and Community updates ==
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<font color="blue">Minutes to be added.</font>
== Update to Corporate Membership tiers ==
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<font color="blue">Minutes to be added.</font>
== Support as financial intermediary to regional State of the Map sponsorships ==
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<font color="blue">Minutes to be added.</font>
== Engagement in policy committees ==
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<font color="blue">Minutes to be added.</font>
== Review of entries listed at Insufficient attribution wiki page, taking potential next steps ==
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<font color="blue">Draft notes.</font>
Two cases of missing attribution, selected by Mateusz:<br>
- https://www.topozone.com/california (https://opencorpdata.com/us-wa/602975104) and<br>
- https://www.squareyards.com/resale-3-bhk-1400-sq-ft-apartment-in-platinum-park-reach/4313471 (https://www.squareyards.com/contactus)
* They are [[osm:Lacking_proper_attribution|listed]] on the OSM wiki.
* They have been notified in the past about their missing attribution.
* They have postal addresses.
<u>Suggestions</u>:
* Mateusz to draft and send to the entities above a letter on behalf of OSMF, asking them to start attributing OSM.
** The letter to be signed by another board member, as the signature of Mateusz is not good.
** Check with the [[Licensing_Working_Group|Licensing Working Group]] on the "love letters" they have prepared ''("love letter" = template letter to be provided to the OSM community, so that they can sent it to entities with insufficient OSM attribution)''.
* Block their usage of www.osm.org tiles after sending the letter.
** They have already been contacted that they're missing attribution.
=== Motion to ask OWG to block the tile usage for two sites which lack OSM attribution ===
{| class="wikitable"
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| ''Motion to ask the [[Operations_Working_Group|Operations Working Group]] (OWG) to block the tile usage for these two sites which lack OSM attribution:''
* https://www.topozone.com/california (https://opencorpdata.com/us-wa/602975104) and
* https://www.squareyards.com/resale-3-bhk-1400-sq-ft-apartment-in-platinum-park-reach/4313471 (https://www.squareyards.com/contactus)
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|style="text-align: left; background: white;" | <span style="color: black;">
'''Approved''' on 2023-06-29 with '''3 votes in favour''': <u>Craig Allan</u>, <u>Guillaume Rischard</u>, <u>Mateusz Konieczny</u><br>
'''3 abstained''': <u>Arnalie Vicario</u>, <u>Mikel Maron</u>, <u>Sarah Hoffmann</u>.<br>
'''1 did not vote''' (absent): <u>Roland Olbricht</u>
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'''Action items:'''
* '''Guillaume to ask the Operations Working Group to block these two entities.'''
* '''Mateusz to provide at the next board meeting a draft of the letter to be sent to the companies.'''
== Earmark a budget of 33000 EUR for a vector tile rendering stack such that tiles can be re-rendered minutely ==
{| class="wikitable"
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<font color="blue">Draft notes.</font>
''Circular running at same time: [[Board/Minutes/2023-07#2023/Res15_Vector_tile_plan_funding|2023/Res15 Vector tile plan funding]]''
* The 2021 OSMF [[osm:Foundation/Surveys|survey]], had a question regarding vector tiles and the response was ambivalent.
* We have encouraged other open projects to create machines which create Vector Tilers.
* Nothing exists that can produce minutely-updated vector tiles, that we can use on www.osm.org
* Immediate update of the map on www.osm.org is a big part of mapping, as it encourages people to update the map as they get an immediate reward.
{| class="wikitable mw-collapsible mw-collapsed"
! <b>Background on the question about vector tiles from the survey</b>
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|style="text-align: left; background: white;" | <span style="color: black;">
''Some OSM community members think the Board should fund change of the map displayed on openstreetmap.org from raster tiles to vector tiles. bearing in mind the potential cost of such an undertaking, and the possible impact on the OSM ecosystem, in your opinion the Board should:''
* ''do nothing in this regarding.''
* ''encourage volunteers to create vector tiles for osm.org, but nothing more.''
* ''pay developers to create vector tiles for osm.org but in a manner calculated not to compete with commercial developers.''
* ''pay developers to create vector tiles calculated to demonstrate the full breadth of OSM data.''
* ''no opinion''
''Background on this issue (in the survey):<br>
S''ummary report on OSMF Chair's outreach Jan-early Apr 2020 (apm-wa diary entry, scroll to "Vector Tiles"): https://www.openstreetmap.org/user/apm-wa/diary/392767''<br>
''What OpenStreetMap can be (blogpost by systemed): https://blog.systemed.net/post/15''
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<u>Points mentioned during discussion</u>:
* The 2021 survey is not very representative.
** That was the widest outreach we ever did. Not perfect, but best snapshot we have of the OSM community.
** It showed under-representation in many parts, but we can say with a lot of confidence that there is under-representation in the OSM community as a whole and not under-representation in the survey.
** The answer was mixed. There was partial support to do nothing and let others work on Vector Tiles, which is what has happened.
* The enthusiasm of SotM 2022 participants is not representative of the community.
=== On Vector Tiles project ===
* Paul Norman ''(OWG volunteer)'' wants to work on a Vector Tiles project and the board has not been great at responding to him.
* The board asked him to come up with a formal specification document, but he prefers not to invest time on that, as the board was unresponsive.
* Paul estimates the whole budget around EUR 30,000.
* We would start with the specification document, to know what we'll be getting.
'''Motion to earmark EUR 30,000 from existing OSMF funds to a small Vector Tile rendering stack that would allow tiles to be rendered minutely on the website.'''
''Passing the motion would not mean that we would do the project completely. We would start with the spec, have a formal plan and decide whether to do it. Would prefer not to come to the board every time the budget changes, so would like to earmark the whole EUR 30.000.''
<u>Concerns</u>
* What we have at the moment is insufficient for specification, as it doesn't describe what VT are or how they work.
* It is highly unusual to pay someone to write an application for funding. One usually puts the estimate for the money in the funding plan.
* EWG: This is in the remit of EWG, and we have for the EWG budget.
** That was part of the discussion that Guillaume Rischard ''(OSMF chairperson)'' and Roland Olbricht ''(OSMF Treasurer)'' had separately and with Paul Norman. They were concerned this would be too large for the EWG budget (which is EUR 50,000).
** Comment that Roland - speaking for EWG - feels that the project does not belong there. The work that needs to happen is not the work EWG typically does.
** OWG has seen the project and seem to like it.
* Not a time-sensitive issue.
** Not needs to happen this week, but we have been discussing for a while and the board has known for a while.
** It is not unusual for the board to fund projects directly.
<u>Suggestions</u>
* Approve request for funds to develop a proposal, based on the outline developed by Guillaume, and then when we have it, approve both the proposal and funds together.
** No value of approving the funds ahead of the proposal.
* Allocation of the funds: it must be very clear in the allocation of the funds that anything we approve is for the specification and developing a product based on that specification.
* EWG to look at this - it is unnecessary to look at this as the board.
* Restrict the funds to the EUR 2,000 for the proposal.
* Communicate the importance of vector tiles to the community.
''Question by Imagico (guest) on the chat on whether the board can clarify if they are talking about tile *rendering* or tile *serving* (or both).''
> Both.
<u>On how much work (in days or hours) is estimated for the proposal</u>
* Paul estimates the proposal is 2 days of work.
* This rate is usual for this kind of work, especially as an external.
* It is not the most expensive rate we have paid.
'''Proposal to amend the motion to approve EUR 2,000 for development of a full proposal for a vector tile rendering stack.'''
{| class="wikitable"
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| ''Proposal to amend the motion to approve EUR 2,000 for development of a full proposal for a vector tile rendering stack.''
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'''Approved''' on 2023-06-29 with '''3 votes in favour''': <u>Craig Allan</u>, <u>Guillaume Rischard</u>, <u>Mikel Maron</u>.<br>
'''2 against''': <u>Arnalie Vicario</u>, <u>Sarah Hoffmann</u>.<br>
'''1 abstained''': <u>Mateusz Konieczny</u>.<br>
'''1 did not vote''' (absent): <u>Roland Olbricht</u>
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=== Vote: earmark a budget of EUR 2,000 for a Vector Tile rendering stack proposal by Paul Norman. ===
{| class="wikitable"
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| ''Proposal to amend the motion to approve EUR 2,000 for development of a full proposal for a vector tile rendering stack.''
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Approved''' on 2023-06-29 with '''3 votes in favour''': <u>Craig Allan</u>, <u>Guillaume Rischard</u>, <u>Mikel Maron</u>.<br>
'''2 against''': <u>Arnalie Vicario</u>, <u>Sarah Hoffmann</u>.<br>
'''1 abstained''': <u>Mateusz Konieczny</u>.<br>
'''1 did not vote''' (absent): <u>Roland Olbricht</u>
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''There was a brief discussion during Mateusz' turn to vote on the main motion, on the votes so far and whether his vote would change the outcome.''
== Monthly presentation - OSM Cuba community ==
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10' presentation about the activities of the OSM community in Cuba.
<font color="blue">Minutes to be added.</font>
== Any other business ==
''No other business.''
== Guest comments or questions ==
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== Next meetings ==
* 13 July 2023, 1500 UTC ''(Mid-month board chat)''
* 27 July 2023, 1500 UTC ''(Public board meeting)''
Open board meetings take place online once a month.
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar. The dates of public board meetings are also added to https://osmcal.org/<br>
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