Operations/Minutes/2023-04-20

OpenStreetMap Foundation, Operations Meeting - Draft minutes

These minutes do not go through a formal acceptance process.
This is not strictly an Operations Working Group (OWG) meeting.

Thursday 20 April 2023, 19:00 London time
Location: Video room at https://osmvideo.cloud68.co

Participants

Absent

Tom Hughes (OWG)

Minutes by Dorothea Kazazi.

New action items from this meeting

Guillaume Rischard to ask people on Discourse for comments on a draft a policy regarding adding editors to the editor menu and provide context. [Topic: Reportage - Draft a policy regarding adding editors to the editor menu]
Grant Slater to create a GitHub ticket about a draft a policy regarding adding editors to the editor menu. [Topic: Reportage - Draft a policy regarding adding editors to the editor menu]
Grant Slater to politely email OPNVKarte and make them aware of the problem of the layer not updating. [Topic: Featured layers not updating - OPNVKarte is failing to update]
Guillaume Rischard to check Cogent notice period. [Topic: Go-Ahead for HE.net networking?]
Guillaume Rischard to confirm with Gary regarding the technical details, plan for switches, book remote hands, make plan for IP addresses, DNS, prepare the change. [Topic: Go-Ahead for HE.net networking?]
Grant Slater to send an announcement for the upcoming maintenance outage. [Topic: Scheduled outage]
Grant Slater to write a high-level document of what would happen if one of the data-centers caught fire and a sketch of what investments would be needed if we wanted to improve the different tiers. [Topic: Scheduled outage]

Reportage

Draft a policy regarding adding editors to the editor menu

Related to 2023-04-06 action item: OPS to draft a policy regarding adding editors to the editor menu. [Topic: Adding Rapid to editor menu]

On usage as a criterion
Disagree with the idea for addition to the menu to be based purely on usage, as it was not a criteria used before and would not work when new apps come up which we may want to add.

Action items:

Guillaume to ask people on Discourse for comments and provide context.
Grant to create a GitHub ticket.

Featured layers not updating - OPNVKarte is failing to update

We will email OPNVKarte to ask about update and if they have plans to fix updates.

OPNVKarte is failing to render new tiles in a timely manner.
OPNVKarte - single individual (start-up) was cc'ed in the email.

Suggestion: Check if layers on www.osm.org meet the featured-layer criteria, which include update frequency.

Other point mentioned: Paul has contacted OSMFR about the HOT layer - at least 3 months out of date. They're aware of it - run out of disk space and their monitoring did not catch it.

Action item: Grant to politely email OPNVKarte and make them aware of the problem.

Go-Ahead for HE.net networking?

Steps:

Accept HE.net
They don't start billing until it starts working.
They'll give us the letter of authority, once we approve their offer.
They figure where they'll fit us in their racks.
We order the crossconnect.

Time related

Probably won't get done before the 26th of April (outage date).
Not realistic to rush things.
Switch when the current payment period with Cogent ends.
Switch when we're ready, and pay Cogent for the time remaining without us using it until the payment period ends.
- The alternative would be that we would be with Cogent for longer and paying HE while not using them.

Action items

Guillaume to check Cogent notice period. - Cogent paid until 2023-06-30
Guillaume to confirm with Gary regarding the technical details, plan for switches, book remote hands, make plan for IP addresses, DNS, prepare the change.

- Physical Connection Requirements (HE?)
- IP switch over? (Subnets)
- DNS TTL + prep switches

AMS Maintenance / Site Visit or Remote Hands?

Scheduled outage

Action items:

Grant to send an announcement for the upcoming maintenance outage.
Grant to write a high-level document of what would happen if one of the datac-enters caught fire and a sketch of what investments would be needed if we wanted to improve the different tiers.

Action items

2023-04-06 Tom Hughes to check if we have set-up alerting for overpower usage. [Topic: Power Usage @ Amsterdam]
2023-04-06 Paul Norman to ask for quote for going up to 3.5 KW in AMS. [Topic: Power Usage @ Amsterdam]
2023-04-06 Grant Slater to create a ticket for monitoring AMS RAID controller batteries. [Topic: HE.net]
2023-04-06 Tom Hughes to ask Martijn to clarify if he meant that the link would be to an external website. [Topic: Adding RapiD to editor menu]
2023-04-06 ~~OPS<~~ Guillaume to draft a policy regarding adding editors to the editor menu. [Topic: Adding Rapid to editor menu]
2023-03-09 Guillaume Rischard to try to provide options for 1G connectivity for AM6 by the next OPS meeting. [Topic: Network Upgrades]
2023-01-12 Grant Slater to experiment with Netbox. [Topic: Asset management]
2022-12-15 Grant Slater to produce a pull request and finish the OSQA one. [Topic: Containerisation of small services https://github.com/openstreetmap/operations/issues/807] # 2022-12-29 In progress.
2022-07-14 Guillaume Rischard to ask Brian Sperlongano about OpenMapTiles and YAML, to do a test run. [Topic: Vector tile status]. # 2022-09-22: Suspended for a while. Brian is back at school and has no time to work on this. Guillaume will try to move vector tiles forward with someone else. # 2022-12-29 Still suspended.
2020-12-02 [AWS] Grant Slater to develop some thoughts on what is next for us using AWS. [Topic: AWS] # 2021-05-19 & 2021-06-02 & 2021-06-16 postponed for a few weeks. # 2022-12-29 In progress.
2020-07-29 [AWS] Grant Slater to enable background sync to AWS S3. [Topic: Ironbelly] #2020-08-12&26 & 2021-06-02 Manually run, automated scripting to be added. # 2021-05-19 Grant to run the script again. # 2022-04-09 Still manually run. # 2022-09-22 wants to make sure there are absolutely minimum permissions. # 2022-12-29 In progress. # 2023-01-12 Still manually run. Grant to look at the policies together with Paul.
2020-07-01 Paul Norman to create a ticket about solutions to reduce incoming communications. [Topic:Revision of acceptable use policy to reduce incoming comms] # 2021-05-19 decision to leave the action item open. # 2021-06-02 discussion about priority for account deletion. # 2022-04-09 Grant can show Paul how to do that with autoresponder which Tom built. Might be better to work on an online form (action item below).
2020-07-01 Grant Slater to work out some of the questions for an online form as a solution to reduce incoming comms. [Topic: Revision of acceptable use policy to reduce incoming comms] 2020-08-12 need to think about the reply # 2021-05-19 decision to leave the action item open. # 2022-04-09 Grant is thinking about examples. Suggestion to add what is considered large for tile usage.
2020-04-10 Grant Slater to work out a table of different data bits, work out how they are backed up and what can be potentially improved. [Topic: High Availability / redundancy of OpenStreetMap.org (and primary services)] # 2021-05-19 decision to leave the action item open. # 2021-06-02 pending.

Next meeting

Thursday 4 May 2023, 19:00 London time, unless rescheduled.

Operations meetings are currently being held every two Thursdays, at 19:00 London time.
Online calendar showing the OPS meetings.

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