Operations/Minutes/2023-05-04

From OpenStreetMap Foundation

OpenStreetMap Foundation, Operations Meeting - Draft minutes

These minutes do not go through a formal acceptance process.
This is not strictly an Operations Working Group (OWG) meeting.

Thursday 4 May 2023, 19:00 London time
Location: Video room at https://osmvideo.cloud68.co

Participants

Absent

Minutes by Dorothea Kazazi and some notes by OPS.

New action items from this meeting

  • Grant Slater to talk to Tom Hughes about changing the AWS keys. (low priority) [Topic: Reportage - AWS]
  • Grant Slater to share the list of WordPress users with Dorothea and their response to keeping an account. [Topic: WordPress security]
  • Grant Slater to disable all users on not active sites. [Topic: WordPress security]
  • Grant Slater to scale back user permissions, particularly translation users. [Topic: WordPress security]
  • Grant Slater to try the primary 2FA WordPress plugin. [Topic: WordPress security]
  • Grant Slater to go through the HE.net prices. [Topic: HE.net go-ahead?]
  • Tom Hughes to open an issue on streets.gl GitHub repository, ask them not to use the editing API for pulling relation data and point to our usage policy. [Topic: Streets.GL]

Reportage

AMS

  • Grant went to AMS and replaced batteries and disks.
  • Waiting for power quotes. We're going over for about 30-50 EUR/month.
  • Faffy (Development and “tool” server at Amsterdam [Equinix]) is noticeably slower.

Dublin

  • Grant bought the modules - will post them to Dublin. Remote hands to slot them in.
  • Single mode fiber, 1310 mm optic - 10Km.

Ironbelly

  • Fully repaired.
  • Grant is temporarily using it for storing imagery.

AWS

Cost for all the gpx traces and user images: 400-500 USD - need syncing across data centers.

Syncing:

  • Create a rule that does the replication, which picks only new items.
  • Use tool to find items which have not replicated and copy them across.

Action item: Grant to talk to Tom about changing the AWS keys. (low priority)

WordPress Security

XMLRPC will remain disabled.
Two-factor authentication (2FA): dominated by commercial plugins. Primary plugin has reasonable features. Aim: users authenticate via email as a second factor. 2FA plugin to be finalised?

Incident

  • Spammer logged in with the account of a translator, edited one of the posts on blog.osm.org and put a time delay before the post with the spam went live.
  • A translator's account could edit original English posts and French.
  • We reverted blog.osm.org to the back up from the 17th.

Action items:

  • Grant Slater to share the list of WordPress users with Dorothea and their response to keeping an account.
  • Grant Slater to disable all users on not active sites.
  • Grant Slater to scale back user permissions, particularly translation users.
  • Grant Slater to try the primary 2FA WordPress plugin.

HE.net go-ahead?

Cogent cancellation 30 days before the end of July 2023.
Need to get the board's go ahead, in Guillaume's absence.

Action item: Grant to go through the HE.net prices.

Editor menu for website?

- Policy draft needs work and review
- Grant tried ChatGPT and created a draft policy, which included points that make sense like: relative ease of use and does not destroy data.
- Remaining question: what will be the default editor.
- Rapid wanted to embed.
- NPM package.json would be nice for embedding (Andy/Tom website dev team)

Streets.GL

- Increased API error rates because of heavy relation usage.
- 1 million requests/day.
We will ask them not to use the editing API for pulling relation data.

Action item: Tom to open an issue on streets.gl GitHub repository, ask them not to use editing API for pulling relation data and point to our usage policy.

Action items

  • 2023-04-20 Guillaume Rischard to ask people on Discourse for comments on a draft a policy regarding adding editors to the editor menu and provide context. [Topic: Reportage - Draft a policy regarding adding editors to the editor menu]
  • 2023-04-20 Grant Slater to create a GitHub ticket about a draft a policy regarding adding editors to the editor menu. [Topic: Reportage - Draft a policy regarding adding editors to the editor menu]
  • 2023-04-20 Grant Slater to politely email OPNVKarte and make them aware of the problem of the layer not updating. [Topic: Featured layers not updating - OPNVKarte is failing to update]
  • 2023-04-20 Guillaume Rischard to confirm with Gary regarding the technical details, plan for switches, book remote hands, make plan for IP addresses, DNS, prepare the change. [Topic: Go-Ahead for HE.net networking?]
  • 2023-04-20 Grant Slater to send an announcement for the upcoming maintenance outage. [Topic: Scheduled outage]
  • 2023-04-20 Grant Slater to write a high-level document of what would happen if one of the data-centers caught fire and a sketch of what investments would be needed if we wanted to improve the different tiers. [Topic: Scheduled outage]
  • 2023-04-06 Grant Slater to create a ticket for monitoring AMS RAID controller batteries. [Topic: HE.net]
  • 2023-04-06 Tom Hughes to ask Martijn van Exel to clarify if he meant that the link would be to an external website. [Topic: Adding Rapid to editor menu]
  • 2023-04-06 OPS Guillaume to draft a policy regarding adding editors to the editor menu. [Topic: Adding Rapid to editor menu]
  • 2023-03-09 Guillaume Rischard to try to provide options for 1G connectivity for AM6 by the next OPS meeting. [Topic: Network Upgrades]
  • 2023-01-12 Grant Slater to experiment with Netbox. [Topic: Asset management]
  • 2022-12-15 Grant Slater to produce a pull request and finish the OSQA one. [Topic: Containerisation of small services https://github.com/openstreetmap/operations/issues/807] # 2022-12-29 In progress.
  • 2022-07-14 Guillaume Rischard to ask Brian Sperlongano about OpenMapTiles and YAML, to do a test run. [Topic: Vector tile status]. # 2022-09-22: Suspended for a while. Brian is back at school and has no time to work on this. Guillaume will try to move vector tiles forward with someone else. # 2022-12-29 Still suspended.
  • 2020-12-02 [AWS] Grant Slater to develop some thoughts on what is next for us using AWS. [Topic: AWS] # 2021-05-19 & 2021-06-02 & 2021-06-16 postponed for a few weeks. # 2022-12-29 In progress.
  • 2020-07-29 [AWS] Grant Slater to enable background sync to AWS S3. [Topic: Ironbelly] #2020-08-12&26 & 2021-06-02 Manually run, automated scripting to be added. # 2021-05-19 Grant to run the script again. # 2022-04-09 Still manually run. # 2022-09-22 wants to make sure there are absolutely minimum permissions. # 2022-12-29 In progress. # 2023-01-12 Still manually run. Grant to look at the policies together with Paul.
  • 2020-07-01 Paul Norman to create a ticket about solutions to reduce incoming communications. [Topic:Revision of acceptable use policy to reduce incoming comms] # 2021-05-19 decision to leave the action item open. # 2021-06-02 discussion about priority for account deletion. # 2022-04-09 Grant can show Paul how to do that with autoresponder which Tom built. Might be better to work on an online form (action item below).
  • 2020-07-01 Grant Slater to work out some of the questions for an online form as a solution to reduce incoming communications. [Topic: Revision of acceptable use policy to reduce incoming communications] 2020-08-12 need to think about the reply # 2021-05-19 decision to leave the action item open. # 2022-04-09 Grant is thinking about examples. Suggestion to add what is considered large for tile usage.
  • 2020-04-10 Grant Slater to work out a table of different data bits, work out how they are backed up and what can be potentially improved. [Topic: High Availability / redundancy of OpenStreetMap.org (and primary services)] # 2021-05-19 decision to leave the action item open. # 2021-06-02 pending.

Next meeting

Thursday 18 May 2023, 19:00 London time, unless rescheduled.

Operations meetings are currently being held every two Thursdays, at 19:00 London time.
Online calendar showing the OPS meetings.

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