Board/Minutes/2024-09-06
Draft notes by Craig Allan from informal in-person board-meeting in Nairobi, during SotM 2024.
The decision to publish them was taken during the September mid-month board chat.
Date and time: Friday, 06 September 2024, at 9:00 local.
Participants
Board members
- Arnalie Vicario
- Craig Allan
- Daniela Waltersdorfer
- Guillaume Rischard
- Mateusz Konieczny
- Roland Olbricht
- Sarah Hoffmann
Officers and board
Biographies
Not Present
Guests
Meeting not open to observers.
Transition Matters
Mateusz
Gitlab admin
Roland to take over – nominate a second admin later
DWG liaison
Liaison to be reshuffled by new board. At all times DWG to be informed of any changes
Attribution work
Mateusz will continue with the work as a volunteer
Dispute Resolution Panel
Restore the Dispute Resolution Panel - no decision on transfer.
Sarah
EU work
Assign this to Craig and Roland, They will be assigned to the GitLab issue. Sarah has put extensive documentation in the Issue. Decided that we will put forward a formal vote on working primarily on the Belgium option. Luxembourg work to be archived in case Belgium falls through.
Dorothea management
Assign to Craig*
STF
This is primarily an EWG position. Board to keep an eye on it. Putting in a project manager would be good.
Open Source Initiative
This is not a busy role. Change the contact with the OSI to a group address so we can reassign as needed. Dani will take on this role.
Chair of Personnel Committee
Dani will take this over
Arnalie
MWG liaison
to be reassigned by the new board
LCCWG
was doing Board updates. No clear transition here.
SotM WG
Arnalie will stay on with the SotM WG in advance of the SotM in Manila, Philippines
DEI Committee
Wanted to resurrect it. No transition plan.
Tracking and planning: Community Presentation at OSMF Board Meeting
Notes added to online document by Arnalie after the meeting.
Helps to have this in GitLab
historically, done by Secretary
I [Arnalie] thinks it's a great platform to champion diversity and activities of communities. They love it when they are being approached by the OSMF board and be a guest during meeting
Objectives:
- invite LC applicants to present so board and community can ask questions or clarify issues / uncertainties in their applications - hopefully this can help align OSMF, LCCWG and the community with the applicant and would speed up the application
- ensuring that diverse communities / speakers are engaged and encouraged to take part in OSM / OSMF activities as well as amplified in OSM / OSMF spaces
- highlight / amplify works of current LCs via the community spotlight (can also a venue to present their annual reports))
Target for rest of the year 2024:
Other matters
Matrix Chat
We wanted to move off the IRC platform to improve security. It proved to be a 3 minute fix which was implemented in the meeting. Dorothea is to be assigned an admin role on Matrix
Expenses Claim
We agreed that we would refund for Taxis, Vaccinations, Flights, Visa costs. We would not refund on food. Conference costs may be refunded by SotM working Group.
Board Member Complaints
Note by Dorothea: The wording of this section was decided during the September mid-month board chat.
If/when a member of the community makes a complaint about a board member, the Board will investigate the matter regardless of personal views or relationship with said board member.