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Board/Minutes/2021-12: Difference between revisions
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<font color="blue">Draft
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Wednesday%2C+15+December+2021&iso=20211215T15&p1=1440&ah=1 '''Wednesday 15 December 2021, 15:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20211215T15&msg=OSMF%20board%20meeting%20-%20%20Wednesday,%2015%20December%202021 Countdown]
=== Guests ===
* 17 guests, including members of the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Local Chapters and Communities Working Group moderation subcommittee]]
Open to all OSMF members.<br>
== Election of officers ==
=== Voting for Chairperson ===
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Guillaume Rischard was elected as the Chairperson
* '''2 not voted''': Roland Olbricht ''(absent)'', Jean-Marc Liotier ''(technical issues)''
|}
<u>Other points mentioned during discussion</u>
* It had been suggested (on the board chat channel) to split the role of the Chairperson, with one board member doing the public communication and the other chairing the meetings.
* Guillaume is ok with doing both the Chairpersons main and public communication roles and the Treasurer transition.
* Roland had mentioned via email that he support's Guillaume's candidacy as a Chairperson.
=== Voting for Treasurer ===
{| class="wikitable"
|-
| Nominee for Treasurer: Roland Olbricht ''(expressed candidacy via email)''
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Roland Olbricht was elected as the Treasurer
* '''2 not voted''': Roland Olbricht ''(absent)'', Jean-Marc Liotier ''(technical issues)''
|}
|-
|style="text-align: left; background: white;" | <span style="color: black;">
'''Amanda McCann was elected as the Secretary
* '''2 not voted''': Roland Olbricht ''(absent)'', Jean-Marc Liotier ''(technical issues)''
|}
=== Circular Resolutions ===
* [[Board_Rules_of_Order#7._Circular_Resolutions| About circular resolutions]]
* Board [https://wiki.osmfoundation.org/w/index.php?title=Conflict_of_Interest_Policy&oldid=7369 conflict of interest policy]
=== Action item updates ===
<font color="blue"> See [[Board/Action_Items]]. </font>
=== Reportage ===
==== On hiring the Senior Site Reliability Engineer ====
Guillaume and Mikel edited the contract and the employee's handbook for the selected, future Senior Site Reliability Engineer (SSRE). Will get back to TimelessTime ''(company that is helping with drafting the contract).''
=== Bitcoin donation ===
On 2021-12-09 OSMF received 1 bitcoin as a [[Donate|donation]]. OSMF has also received an email claiming that the 1 bitcoin was sent by mistake, as the specific transaction was supposed to be for 0.01 btc and a request to send "back" the amount to a different bitcoin address.
== Etiquette Guidelines ==
|}
=== Rejected: removal of edit-shaming ===
{| role="presentation" class="wikitable"
|-
|''Motion to remove edit-shaming from the etiquette guidelines, see https://wiki.openstreetmap.org/w/index.php?title=User:Stereo/Etiquette_Guidelines&diff=2230765&oldid=2230764
|-
|'''Did not pass with 3 votes against''': <u>Eugene Alvin Villar</u>, <u>Mikel Maron</u>, <u>Tobias Knerr</u>
* '''2 votes in favour''': <u>Amanda McCann</u>, <u>Guillaume Rischard</u>
* '''1 abstained''': <u>Jean-Marc Liotier</u>
* '''1 not voted''': <u>Roland Olbricht</u> ''(absent)''
|-
| ''Motion suggested by Guillaume Rischard.''
|-
|}
</u>Points mentioned during discussion</u>
* Concern on editing the text that the moderation subcommittee proposed. <u>Suggestion</u>: Offer a recommendation to the moderation team on how to interpret the edit-shaming language. ''(Suggested by Tobias and agreed by Eugene)''.
** Might make guidelines less readable.
* We can remove edit-shaming today and add it later if needed or the other way round (Amanda).
* Edit-shaming was added late in the process of the community consultation.
* Living guidance document should be created/modified by the moderators.
<u>Comments by members of the [[Local_Chapters_and_Communities_Working_Group| Local Chapters and Communities Working Group]] (LCCWG) moderation subcommittee</u>
* <u>Maggie Cawley</u>: It was recommended to add by a community member and we did our best to honor those suggestions but agree with Tobias - all of the examples are there as examples to be interpreted in good faith by the moderators
* <u>Steve Frield</u>: We've also been through multiple public rounds of community input.
* <u>Heather Leson</u>: We have a living guidance document started. ''[note: for the moderators]''
* <u>Rob Nickerson</u>: Always option to make changes after some period of time. Feels like it is best to approve the working group led draft and monitor it. Make changes later if needed.
=== Rejected: removal of
{| role="presentation" class="wikitable"
|-
|''Motion to remove language "for example", "such as" from the etiquette guidelines, see: https://wiki.openstreetmap.org/w/index.php?title=User:Stereo/Etiquette_Guidelines&diff=2230766&oldid=2230765
|-
|'''Motion died as no-one seconded it.'''
|-
| ''Motion suggested by Guillaume Rischard.''
|-
|}
=== Decision ===
{| role="presentation" class="wikitable"
|-
|The board adopts the Etiquette Guidelines proposed by the LCCWG moderation subcommittee for the talk and osmf-talk mailing lists. Enforcement will begin as soon as a new moderation team for these lists is affirmed by the board.
The board intends to extend the scope of the Etiquette Guidelines to all international communication channels hosted by the OSM Foundation after informal consultation with the respective communities. Regional communities, and communities on platforms not hosted by the OSM Foundation, are free to choose to use the Etiquette Guidelines for their channels as well.
|-
| '''Approved with 6 votes in favour''': <u>Amanda McCann</u>, <u>Eugene Alvin Villar</u>, <u>Guillaume Rischard</u>, <u>Jean-Marc Liotier</u>, <u>Mikel Maron</u>, <u>Tobias Knerr</u>
* '''1 not voted''': <u>Roland Olbricht</u> ''(absent)''
|-
| ''Motion suggested by Tobias Knerr.''
|-
|}
<u>Points mentioned during discussion</u>
* Satisfied where things are at and well-formed motion.
* The [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG moderation subcommittee]] did a lot of work.
'''On moderation team'''
* The board never empowered the LCCWG moderation subcommittee to appoint the moderation team, only to make a proposal.
== Screen-to-screen/face-to-face board meeting in 2022 ==
===
{| role="presentation" class="wikitable"
|-
|
* The board to hold a screen-to-screen board meeting in the first quarter of 2022.
* The board to pay Allen Gunn (Gunner) as a facilitator of the next screen-to-screen board meeting.
|-
| '''Both motions approved with 6 votes in favour''': <u>Amanda McCann</u>, <u>Eugene Alvin Villar</u>, <u>Guillaume Rischard</u>, <u>Jean-Marc Liotier</u>, <u>Mikel Maron</u>, <u>Tobias Knerr</u>
* '''1 not voted''': <u>Roland Olbricht</u> ''(absent)''
|-
| ''Main motion suggested by Tobias Knerr, amendment (to hire Allen Gunner as the facilitator) suggested by Amanda McCann.''
|-
|}
'''Action item''': Amanda to find suitable dates in the first quarter of 2022 for the screen-to-screen board meeting and reach out to Gunner.
|}
=== Decision ===
The board to impose a blackout period on voting on [[Board_Rules_of_Order#7._Circular_Resolutions|circular resolutions]] from 22 December 2021 to 9 January 2022.
'''Approved with 5 votes in favour''': <u>Amanda McCann</u>, <u>Eugene Alvin Villar</u>, <u>Jean-Marc Liotier</u>, <u>Mikel Maron</u>, <u>Tobias Knerr</u>
* '''1 abstained''': <u>Guillaume Rischard</u>
* '''1 not voted''': <u>Roland Olbricht</u> ''(absent)''
== Any other business ==
''None.''
==Guest comments or questions ==
== Next meeting ==
'''Action item''': Amanda to find suitable recurring dates and times for board meetings and mid-month board chats before the 22nd of December 2021.
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