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Board/Minutes/2021-04: Difference between revisions
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<div style="margin:2px 0;border:1px solid #9B9;background:#EFE;color:#000;padding:2px .5em;text-align:center">
<font color="blue"> Draft
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210430T1400&p1=1440&msg=OSMF%20board%20meeting%20-%20%20Friday,%2030%20April%202021&fromtheme=generic '''Friday''', 30 April 2021 '''14:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?iso=20210430T14&p0=1440&msg=OSMF+board+meeting+-++Friday%2C+30+April+2021&font=cursive Countdown]
== Participants ==
=== Board members ===
* Allan Mustard ''(Chairing)''
* Eugene Alvin Villar
* Guillaume Rischard
* Jean-Marc Liotier
* Mikel Maron
* Rory McCann
* Tobias Knerr
[https://wiki.osmfoundation.org/w/index.php?title=Officers_%26_Board&action=history Officers and board]<br>
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=7907 Biographies]
''Minutes by [https://wiki.openstreetmap.org/wiki/User:Dorothea Do<nowiki>rothea Kaza</nowiki>zi]''
==== Not Present ====
=== Guests ===
* 9 guests
Open to all OSMF members.<br>
===Previous minutes===
* [[Board/Minutes/2021-03|2021-03-26]] Accepted
=== Circular Resolutions ===
|}
<nowiki>*</nowiki> ''[https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton] instance: https://osmvideo.cloud68.co/ used by the OSMF board, some [[Working_Groups|working groups]] and community members for video meetings. Community members are welcome to create accounts and use it for OSM meetings.''
=== Previous action items ===
<font color="blue"> See [[Board/Action_Items]]. </font>
==
=== Takeover protection ===
We have to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''.
== Treasurer's report ==
''Presented by Guillaume Rischard (Treasurer).''
=== Wise ===
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
| '' Wise (formerly Transferwise) is a financial technology company (not a bank) that the OSMF uses to receive/send some payments. The OSMF bank is Triodos, which we don't use for all transactions, as it has high fees.''
|-
|}
* Wise has asked us if we have relationships with a list of countries ''(which were not mentioned in their acceptable use policy when we signed up with Wise.''
* We do have a couple of [[Membership#Associate_Members|associate members]]in the two Congos, Iran, Afghanistan. ''(Associate Members are NOT members as mentioned in the UK Companies Act).''
* Only some of those members have paid the membership fee, as the rest have been accepted via the active membership program.
* The membership fees of those members were not paid via Transferwise but via Paypal.
* The countries above are not mentioned in the acceptable usage policy of Wise.
* Wise
** told us they consider us in violation of their acceptable use policy, but not specified which part.
** blocked our account and credit card ''(for paying Deepl, AWS, etc)''.
We have emailed Wise asking:
* if we can appeal the decision and
* if we can terminate the memberships of the people in those countries.
<u>Suggestions</u>
* For immediate payment needs, talk to Local Chapters/HOT/other organisations and transfer money to them.
* Create subsidiary/move to EU. Guillaume had suggested registering a subsidiary in Luxembourg, as he has familiarity. Suggestion for mid-month topic.
* Can ask HOT which bank they use.
* We could move money from Wise to Triodos bank, with charges for changing the currency.
* Form a budget committee.
* Email the membership to make them aware of possible disruptions to membership payments. ''# Comment: Not necessary right now, as the issue might be resolved in a week.''
<u>Triodos</u>
* We still have Triodos bank, but they have high fees (EUR25/transfer).
* We have UK bank account number but not IBAN. The money gets transferred to their bank account and the transaction must have our UK bank account number as the reference.
* Triodos currency: GBP only ''(they don't do other currencies)''.
* We don't have a debit card with Triodos.
<u>On creating a subsidiary in Luxembourg</u>
* Entity registration as a non-profit is fast, has a small fee.
* Opening bank account takes a few days.
<u>Paypal</u>
* Paypal can't send money to a bank account.
* Treasurer is uncomfortable to have high amounts on Paypal.
* Transferring from/to Paypal has charges.
'''Action items''':
* Guillaume to appeal the Wise decision.
* Guillaume to notify the [[Membership_Working_Group|Membership Working Group]]
* Guillaume to ask if we can get a debit card with Triodos.
* Guillaume with Jean-Marc, Eugene and Rory to remove all mentions of Wise/Transferwise from the OSMF website and the OSM wiki.
'''Decisions''':
* Pay with Triodos bank account at the moment.
* Addition of topic to the mid-month board chat.
Other point mentioned: Public pressure would probably hurt right now.
== Engineering Working Group ==
{| role="presentation" class="wikitable mw-collapsible mw-
! <b>Background</b>
|-
| ''Paul Norman ([[Engineering_Working_Group|EWG]], [https://operations.osmfoundation.org/ OWG]) had gathered some people who want to draft a scope for a restarted [[Engineering_Working_Group|Engineering Working Group]] and propose it to the board. The first meeting was on 2021-04-02 and an email summary was sent afterwards to the board (see below),
''Participants of first meeting: Rob Savoye, Roland Olbricht, Tobias Knerr, Adam Hoyle and Paul Norman.''
''The team would explicitly like to put maintenance to improve developer experience (tech debt), developer documentation, and other work that does not result in new features. They have work to do around defining classes of software (core, non-core, or other terms) and what they want to focus on and will be working on this, then discussing it at a meeting next week.''
|-
| ''Suggested and presented by Tobias Knerr.''
|}
Plan for restarting the [[Engineering_Working_Group|Engineering Working Group]] (EWG) will be ready by the mid-month board meeting.
On the [[Engineering_Working_Group|Engineering Working Group]] budget:
* EWG wants to start at relatively small scale, similar with the [https://wiki.openstreetmap.org/wiki/Microgrants Microgrants] budget last year. ''# Treasurer's comment that this would be fine.''
* No full time positions to be funded initially.
== Draft Attribution Guidelines ==
{| role="presentation" class="wikitable mw-collapsible mw-
! <b>Background</b>
|-
* ''Rory to work with external counsel to try to find the solutions to these issues that are most favourable to us.''
The board received an answer from Kyle Mitchell ''(Intellectual Property lawyer suggested by Allen Gunn)'', who was contacted to provide external legal advice on the draft attribution guidelines. The initial email was approved by Dermot McNally ''([[Licensing_Working_Group|Licensing Working Group]])'' and included the current draft of the attribution guidelines and a list of questions. Related: [[Board/Minutes/2021-04#2021.
''<u>Attribution related meetings, excluding recurring board and LWG meetings</u>''
* ''Attribution: board letter to Facebook: 2019 [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006243.html Oct], [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-November/006355.html Nov]''
|-
|''Suggested and presented by Tobias Knerr.''
|}
Tobias has produced a slightly updated draft that could be sent to the [[Licensing_Working_Group| Licensing Working Group]] (LWG), along with an offer to have a board-LWG meeting, to resolve the final questions of the "gap list" document ''(which lists what the LWG and the board consider as open issues on the board version of the draft attribution guidelines)''.
There were 5 points from LWG on the "gap list" document.
* 2-3 of the points were directly addressed with changes by the board.
* 1-2 of the points were in no need for changes.
''No decision taken about what to do in case of disagreement.''
'''Action item: Tobias to draft message to LWG, to be reviewed by the board next week.'''
== Delegation of local chapter presentation scheduling ==
{| role="presentation" class="wikitable mw-collapsible mw-
! <b>Background</b>
|-
''Related to the scheduling of monthly [[Local_Chapters|Local Chapter]] presentations during the monthly OSMF Board meetings.''
|-
| ''Suggested by Tobias Knerr. Presented by Rory McCann''
|}
* Sometimes there are no replies to emails by the Secretary to Local Chapters, suggesting presentations.
* Waiting for 2 weeks for a reply has the disadvantage that if the suggestion is then made to another Local Chapter, they only have 2 weeks to accept and prepare the presentation.
<u>Suggestions</u>
* Expand the scope and have presentations from local groups and invited individuals (e.g. JOSM developers).
* Get the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] and/or the [[Advisory_Board|Advisory Board]] involved.
* Public call.
''Mikel Maron and Eugene Alvin Villar offered to help with organisation.''
== Advisory Board - monthly update ==
{| role="presentation" class="wikitable mw-collapsible mw-
! <b>Background</b>
|-
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
|-
| ''Presented by Rory McCann''
|-
|}
* The board will have a meeting with the [[Advisory_Board|Advisory Board]] in a month.
* Representatives of new [[Local_Chapters|Local Chapters]] added to the advisory board:
** Andrzej Kępys ''(Stowarzyszenie OpenStreetMap Polska)''
** Peter Vojtek ''(Freemap Slovakia)''
** Satoshi IIDA / 飯田 哲 ''(般社団法人オープンストリートマップ・ファウンデーション・ ジャパン (OpenStreetMap Foundation Japan))''
''Current Advisory Board members listed [https://wiki.osmfoundation.org/w/index.php?title=Advisory_Board&oldid=8295 here].''
== Any other business ==
=== Microgrants ===
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|''The pilot run of the Microgrant program in 2020 funded OpenStreetMap community members, individuals, groups and organisations contributing to OpenStreetMap - to organize projects throughout the year. Initially, the program was set to fund with a budget of up to 5000 Euros per project and for a maximum of 50.000 Euros. All the proposals (funded or not) are visible on the [https://wiki.openstreetmap.org/wiki/Microgrants/Microgrants_2020 OSM wiki]. The program is being overseen by the [https://wiki.osmfoundation.org/w/index.php?title=Microgrants/Committee&oldid=7406 Microgrants committee]. The 12 selected proposals are presented [https://blog.openstreetmap.org/2020/07/01/osmf-microgrants-program-congratulations-to-selected-projects/ here].''
''Providing microgrants was a topic discussed extensively during the [https://blog.openstreetmap.org/2018/05/29/f2f-board_meeting-2018/ 2018 Face-to-Face board meeting], where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial the board wanted to make a time-bound program where you can apply for microgrants until a specific date. A [[Microgrants_Consultation_document|consultation document]] was shared in 2018 with the [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-September/005296.html membership] and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the [https://2018.stateofthemap.org State of the Map 2018] conference ([[Board/Minutes/2018-08-16#Microgrants_update|read some discussion points and questions]]).'' <br>
''Work on Microgrants was paused in 2018 and restarted after the [[Board/Minutes/2019-05_F2F| 2019 face-to-face]] board meeting.''
''Related board discussions/decisions:
* ''2020 [[Board/Minutes/2020-04#2020.2FRes16_Start_the_Microgrants_Committee| Mar - Res16 Start the Microgrants Committee]]'', [[Board/Minutes/2020-04#Microgrants_update| Apr]], May [[Board/Minutes/2020-05#Microgrants_update|Microgrants update]], [[Board/Minutes/2020-05-06#Microgrants_update_.28of_note:_preference_for_committee_meetings_without_guests.29_.5BJoost.5D|Microgrants update (of note: preference for committee meetings without guests)]], Jun [[Board/Minutes/2020-06#2020.2FRes28_Select_Microgrant_observers|Select Microgrant observers]] (circular resolution), [[Board/Minutes/2020-06-11#Microgrants_selection|Microgrants selection]], [[Board/Minutes/2020-06#2020.2FRes31_Approve_the_microgrant_finalists_proposed_by_the_microgrants_committee_on_June_5.2C_2020|Approve the microgrant finalists proposed by the microgrants committee on June 5, 2020]] (circular resolution - cancelled), [[Board/Minutes/2020-06#Decision_on_the_Maputo_100km_Challenge_Microgrants_proposal|Closed: Decision on Maputo Microgrants proposal]], [[Board/Minutes/2020-06#Microgrants_selection|Microgrants selection]], Aug [[Board/Minutes/2020-08-13#Microgrants_tracking_and_reporting_status|Microgrants tracking and reporting status]]''
* ''2019 [[Board/Minutes/2019-08#Microgrants_update| Sep]], [[Bard/Minutes/2019-10-16#Microgrants_update| Oct]]''
* ''2018 [https://blog.openstreetmap.org/2018/05/29/f2f-board_meeting-2018/ Apr], [[Board/Minutes/2018-06-21#Microgrants_update| Jun]], [[Board/Minutes/2018-07-19#Microgrants_update |Jul]], [[Board/Minutes/2018-08-16#Microgrants_update| Aug]], [[Board/Minutes/2018-09-20#Microgrants_update| Sep]]''
* ''2017 [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May], [[Board/Minutes/2017-07-18#Microgrant_Fundraising| Jul]], [[Board/Minutes/2017-08-24#Question_about_any_decision_on_microgrants| Aug]]''<br>
''Related osmf-talk discussions:
* ''2019 [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-August/006148.html Aug], Oct [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006258.html community asking about consultation], [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006292.html board asking for feedback]''
* ''2018 [https://lists.openstreetmap.org/pipermail/osmf-talk/2018-October/005334.html Oct] (asking for input)'' <br>
''Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep.''<br>
''Related SotM 2018 session: there was a lightning talk, for community feedback''<br>
|-
|-
|}
''Is there a report from the [[Microgrants/Committee|Microgrants committee]] for the first round of microgrants? (Question by Eugene Alvin Villar)''
> Allan has requested an evaluation from the Microgrants committee but the report has not been received yet.
''Is there going to be a second round of Microgrants this year? (Eugene Alvin Villar)''
> Depends on the Microgrants committee report.<br>
> Board members may wish to help the Microgrants committee by reaching out to beneficiaries of microgrants and encouraging them to send their reports.
=== BigBlueButton server ===
{| role="presentation" class="wikitable mw-collapsible mw-collapsed"
! <b>Background</b>
|-
|''[https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton] is an open source web video conferences and chat system. OSMF has a BigBlueButton instance (https://osmvideo.cloud68.co/) hosted by Cloud68 and available to community members for OSM meetings.''
''Related''
* ''2021-04-19 [[Board/Minutes/2021-04#2021.2FRes17_BigBlueButton_renewal_contract|Circular Res17: BigBlueButton renewal contract]]''
* ''2020-04-17 [[Board/Minutes/2020-04#Comment_on_the_chat_about_BigBlueButton|Members: Comment about BigBlueButton]]''
|-
|}
''Comments by Rory McCann.''
* Cloud68 payment pending.
* Cloud68 have added two features that have been requested to the BigBlueButton instance.
** Rooms do not need to be opened by their creator for meetings.
** The audio notifications about muting status have been removed.
== Guest comments or questions ==
No comments or questions.
''Open to all OSMF members.''<br>
== Next meeting ==
* Mid-month chat ''(closed to observers)'': May 14, 14:00 UTC
* Public board meeting: [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Friday%2C+28+May+2021&iso=20210528T14&p1=1440 May 28, 14:00 UTC] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20210528T14&msg=OSMF%20board%20meeting%20-%20%20Friday,%2028%20May%202021 Countdown]
'''Open board meetings take place online once a month on the last Friday of the month at 14:00 UTC.
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
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