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Board/Minutes/2024-05: Difference between revisions
Added 2024-05-30 draft minutes
(Added motions and votes, board members' presence, number of guests) |
(Added 2024-05-30 draft minutes) |
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The topics of the agenda get locked one week before the meeting.
["talk" time<sup>*</sup>] Name
* [01'] Arnalie Vicario ''(joined 3.5' after start)''
* [10'] Craig Allan
* [01'] Dani Waltersdorfer
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=== Mateusz Konieczny ===
==== OSMF presence at SotM 2024 ====
* The sessions proposed by the OSMF board got accepted.
==== Answering emails ====
* Mateusz replied to an enquiry on how to attribute OSM in animated films.
=== Sarah Hoffmann ===
==== OSMF move to the EU ====
* No significant progress.
* Sarah sent a reminder to the lawyers.
==== UN maps conference ====
* Sarah attended the conference, which was quite good.
* Attendees included people from the core UN as well as the entities of the UN.
* Sarah talked to a lot of people who know and love OSM and she tried to convince them to be more public about it.
* Sarah recommends that OSMF has a presence at the UN maps conference next year.
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== FOSS Policy has outdated info ==
''Topic suggested by Mateusz Konieczny.''
<u>Suggestion</u>: Remove section listing outdated examples, will make the policy easier to maintain.
==== Vote on removing the example section from the FOSS policy ====
| ''Motion by Mateusz Konieczny, seconded by Sarah Hoffmann''.
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| ''Topic suggested by Mateusz Konieczny.''
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People applying for a [[SOTM_Quick_Licence|SotM quick licence]] are required to provide samples or mock-ups of flyers, posters, slide presentations, screenshots of digital correspondence. However, this requirement is not enforced. This is problematic because:
* Ogranisers of a potential SotM think that they will be required to provide these materials.
* It weakens important parts of the policy, as it is not enforced and makes it unclear which parts of the policy will be enforced.
<u>Suggestion</u>: Update the wording of the policy, so that samples can be provided on request.
==== Vote on updating the SotM quick license section about providing samples ====
| ''Motion by Mateusz Konieczny, seconded by Sarah Hoffmann''.
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| ''Topic suggested by [[Contractors_and_employees#Long_term|Michelle Heydon]] (OSMF accountant).''
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<u>Suggested changes</u>
* Liability should be adjusted to 1 GBP, instead of 5 GBP.
* We do not have 8 employees, just 1. However, the accounting firm insists on this interpretation of counting the directors as employees for the purpose of the annual formal reports. We can't change this, unless we change the firm, and that's currently not an option.
* Refer to the contractors by their business name and to the employee by his name.
==== Vote on approving the financial accounts for Financial Year 2023 with amendment ====
| ''Motion by Guillaume Rischard, seconded by Craig Allan''.
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| ''Topic suggested by Dani Waltersdorfer''
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''Thanks were expressed to Craig for the update included in the Secretary's report.''
* We need to learn how to communicate with each other as a board in order to be able to serve the community properly and get things moving forward.
* Had an extraordinary facilitator who pointed out better strategies to work together.
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== Active contributor membership application #2024031310000193 ==
| ''Topic suggested by Dorothea and agreed by Arnalie and Dani.''
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The circular [[Board/Minutes/2024-05#2024/Res10_Approve_active_contributor_membership_application_#2024031310000193|2024/Res10 Approve the active contributor membership application #202403131000019]] did not pass. It had 3 votes in favour, 1 abstention and 3 board members did not have time to vote. As mentioned in the board rules of order, circulars which do not pass can be raised as topics at the next board meeting.
==== Vote on approving the active contributor membership application #202403131000019 ====
| ''Motion by Arnalie Vicario, seconded by Sarah Hoffmann and Craig Allan''.
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== Booths at SotM EU 2024 and SotM 2024 ==
''Topic suggested by Sarah Hoffmann.''
<u>Suggestion</u>: Organise OSMF booths for [https://stateofthemap.eu/ SotM Europe 2024] and [https://2024.stateofthemap.org/ SotM 2024].
==== Vote on organising the booths for SotM EU 2024 and SotM 2024 ====
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== OSMF moderation team's 2024 report ==
{| class="wikitable"
| ''Topic suggested by Craig Allan.''
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* The OSMF moderation team makes sure that everyone behaves on the chats and discussion groups, which is very important for keeping people feeling safe. This can help to prevent vandalism.
* The board appreciates the work of the moderation team.
==== Vote on acknowledging the moderation's team 2024 report ====
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''10 minute presentation by Satoshi IIDA. 5 minutes questions and comments.''
=== Question on using Japan cadastre data for mapping in OSM ===
''Question by SeverinGeo (guest), on if the Japan cadastre data is used for mapping in OSM.''
* Half of the Cadastral data is 100 years ago data on paper and quite messy, so it cannot be used in OSM or QGIS.
* The other half is updated, so it can be used for editing, if permissive.
''Comment by SeverinGeo that cadastre data in France is used for the buildings in OSM, not for the land tenures.''
=== Question on how well do the OSM tagging schemas work for the Japanese community ===
''Question by Sarah Hoffmann (board) on how well do the OSM tagging schemas work for the Japanese community, as they tend to be Western-centric. Addresses, for example, are very different.''
* The addressing schema of Japan and part of Philippines is quite different from other countries, as it is block-based.
* In the last 3 years, Japanese students applied to [[osm:Google_Summer_of_Code|Google Summer of Code]] in order to improve the Japanese tagging schemas in geocoding.
=== Question on use of OSM data in smartphone apps in Japan ===
''Question by SeverinGeo (guest), on whether the OSM data is widely used for search and navigation in smartphone apps in Japan.''
> Not much but OrganicMaps /Maps.me are getting popular for sightseeing. So, there's a chance to get new users via OrganicMaps.<br>
> 99% of Japanese users are using Gmaps and 1% Applemaps and Yahoo maps using Mapbox as a data source - however, Mapbox in Japan is not using OSM data.
=== Comments on Cadastral data, road completion tool and hosting own imagery ===
''Comments by Guillaume Rischard (OSMF board):''
* Cadastral data is messy and old - and beautiful :) - pretty much all over the world.
* Once you get access to the open data, you can look at OSM Belgium's [https://github.com/osmbe/road-completion/ road completion tool.
* It's cool that you're hosting your own imagery. Reach out if the OSMF can help with the hosting - we have a machine for imagery that's sitting mostly empty.
> Image hosting is an issue, as more server space is needed. Currently we have 400 GB of hardware as hosting, but now we're requesting six terabytes of TIFF data.<br>
> We'll probably need to fund raise for server space - if the OSMF could help, it would be supportive.
''Answer by Guillaume Rischard that we can do 6 TB.''
=== Comments on OpenAerialMap and usage statistics ===
''Comments by SeverinGeo (guest):''
* Maybe openaerialmap could become an OSMF project.
> Guillaume Rischard (board) replied that we received a proposal for work on OpenAerialMap to adapt it to the OSMF's infrastructure, but it was unfortunately way too expensive.
* OSMF Japan should propose to Pascal Neis to add the ratio presented during the meeting in https://osmstats.neis-one.org/?item=countries
''The ratios presented for selected countries were: number of mappers (including remote) in one day relative to the population of the country. Satoshi also showed numbers for the land area (km<sup>2</sup>) that one mapper should cover.
=== Question on reaching out or partnering with universities and schools ===
''Question by Dani Waltersdorfer (board) on whether OSMF Japan has tried to partner or reach out to universities or schools in order to reach more mappers?
=== Other information by Satoshi ===
Satoshi mentioned that the local OSM community could use mountain paths to promote OSM in Japan. Currently, most Japanese map providers tend to focus on urban areas. The Japanese government has maps of mountain paths, and the local OSM community can trace them and also collect track data to provide accurate hiking maps.
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== Any other business ==
=== OSMF move to the EU ===
* LWG suggests getting our own UK lawyer, as we get second-hand information from both the Belgian and Luxemburg proposals. OSMF had used Lawdit in the past.
* Guillaume had an informal discussion with someone from the Document Foundation, who put him in touch with an Italian lawyer who has worked for the Free Software Foundation in Europe and is happy to help.
* Guillaume has not contacted the Luxemburg lawyers about the question that Sarah had.
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== Guest comments or questions ==
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''No comments or question during this section.''
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