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Board/Minutes/2024-05: Difference between revisions
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As usual, the report provides information on some of the items that the
Board has had on its to-do list. In this case the period is the last two
months. I also provide some information on as meetings that have been
held in that period. The Board is quite busy, so for brevity, not
everything is included.
=== #589 2024 Annual General Meeting and election to board ===
We have been preparing for the new, earlier date of the AGM on Saturday,
19 October 2024 at 16:00 UTC. You will recall that we moved the election
earlier to avoid it clashing with the budget preparation period and end
of year financial meetings. The new date shifts the usual deadlines for
becoming a voting member and for standing for election to earlier than
previous dates.
=== #593 Board involvement in WG GitLab discussion ===
In an affirmation of the independence of Working Groups the Board has
adopted a rule that Board members can read, but should not get involved
in WG discussions on GitLab. Board communication with WG should be by
formal channels. Board members who are active members of any Working
Group can of course continue to participate normally in that capacity but
do not represent the Board .
=== #600 Board Ask-Me-Anything session at SOTM ===
We put in a proposal to the the SOTM team to have a Board AMA session on
the programme at the 2024 SOTM in Nairobi. The proposal was later
accepted.
=== #601 Presentation about OSMF at SOTM 2024 ===
As above, we put in a proposal to the SOTM team talk about the Foundation
and our work. That proposal was also later accepted.
It is important to note that the Board has no special status in the
allocation of SOTM presentations. We put in our proposals just like every
other person making a proposal.
=== Mid-month 11 April 2024 ===
These meetings are informal, but the agenda was still long. Here is what
we spoke about.
* Presenting at the Wikimedia East and South East Asia and the Pacific conference
* The potential to co-operate with Mozilla
* Updating the OSM logo
* Presenting at SotM Europe
* Presenting at SotM 2024 in Nairobi
* The recommendation about Board members entering into WG discussions
* Organising our Admin person
* Planning the Face to Face Board meeting
* Moving OSMF to the EU
On the last topic we didn't finish our work so there was a follow up
meeting of the whole board on the 9th of May.
=== #620 Wikimedia Italia bylaws update ===
The Local Chapter of OSMF in Italy is run jointly with the Wikimedia
group, so changes of the by-laws must be shared with the OSM Foundation
Board.
=== #624 OSM Data in policy Making ===
We received an interesting enquiry from the EU about the use of OSM data
in policy making. Sadly we were not able to say much as OSM is very
decentralised. We're pretty sure that many people working in governments
are using our data for policy work but they don't ever let us know.
=== #628 Board expressing appreciation for voluntary workers ===
The Board is exploring ways that we can support our voluntary community
by giving some recognition to exceptional work.
=== #629 Migrate Corporate Member administration to CiviCRM ===
This is about professionalising our operations. We want to move our data
on corporate members off spreadsheets and onto proper customer relations
management software. This will allow us to track their subscriptions,
track our contacts with them and may other important functions.
=== Board Face to Face 2024 ===
We did not hold a Board public meeting in April as we held a weekend
Board meeting on 27 and 28 May in Frankfurt, Germany that was a great
success. There is a blog post about it so I won't go into detail.
The purpose of the face to face meeting was to establish personal
relationships to support better working of Board interactions and that
really worked well.
=== Mid-month 16 May 2024 ===
There was another mid-month informal meeting on the 16th May. The topics
were:
* Moving to the EU - we still were unable to conclude this discussion
* Taking action against data consumers not giving the required attribution on maps
* The Board election timeline
* Decisions about publishing details of the Face to Face board meeting.
That brings us up to date.
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