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<div style="margin:2px 0;border:1px solid #9B9;background:#EFE;color:#000;padding:2px .5em;text-align:center"> ~~<font color="blue">Draft minutes.</font>~~ Meeting date and start time: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2023-061 Thursday 29 June 2023 at 13:00 UTC]<br> ''Minutes approved by the board on 2023-07-27.'' ''Please note that the individual points mentioned below usually reflect the opinion of one or more board members and not necessarily of the whole [[Officers_%26_Board\|board]]. Official board decisions are taken during the meetings or by voting using [[Board_Rules_of_Order#7._Circular_Resolutions\|circulars]], and votes are listed in the minutes.'' ===Previous minutes=== * [[Board/Minutes/2022-0605\|2022-0605]] Approved === ~~'''~~Circular Resolutions~~'''~~ === * [[Board_Rules_of_Order#7._Circular_Resolutions\| About circular resolutions]] * Board [https://wiki.osmfoundation.org/w/index.php?title=Conflict_of_Interest_Policy&oldid=7369 conflict of interest policy] ==== 2023/Res10 Pay raise for Senior Site Reliability Engineer as part of the annual review ==== ~~==== 2023/Res15 Vector tile plan funding ====~~ {\| class="wikitable" \|- \| ''The board approves to raise the salary for our SSRE''<sup>1</sup> Grant as agreed on during the annual review. This is to account for the raising cost of living. '' ~~\| Agree to a budget of 2k€ to pay Paul Norman to flesh out his vector tiles work plan and vector tiles proposal.~~ \|- \|style="text-align: left; background: white;" \| <span style="color: black;"> '''Approved''' on 2023-03-30 with '''6 votes in favour''': <u>Mikel Maron</u>, <u>Guillaume Rischard</u>, <u>Roland Olbricht</u>, <u>Mateusz Konieczny</u>, <u>Sarah Hoffmann</u>, <u>Arnalie Vicario</u>.<br> '''1 did not vote''': <u>Craig Allan</u>. \|- \| ''Circular by Sarah Hoffmann''. \|} ''<sup>1</sup> See [[Contractors_and_employees#Employees\|Employees]]'' ~~''link to Google document 1 accessible to board members only - Vector tiles work plan.''<br>~~ ~~''link to Google document 2 accessible to board members only - Vector tiles proposal.''~~ ==== 2023/Res11 Adopt changes to Finance Committee Structure ==== ~~Paul has already done a lot of work on vector tiles and on the proposal for free, and doesn't want to spend more time on the proposal in the face of past OSMF uncertainty.~~ {\| class="wikitable" \|- \| ''As detailed in https://hackmd.io/ (link redacted as text editable by anyone. Copy of the content regarding the Finance Committee Structure below)'' Composition of the Finance Committee '''Board members''' * Mikel Maron - Chairperson of the committee, elected in December 2020. * Roland Olbricht - OSMF Treasurer * Guillaume Rischard '''Fundraising advisors''' The Finance Committee selects various advisors to lend their experience and expertise to our fundraising activities. They are invited to our meetings, but not expected to regularly attend. They are consulted from time to time as need arises. They are not full members of the committee, but do have access to some internal documents, so are requied to have an NDA with the OSMF. * Courtney Williamson - Fundraising consultant * Allan Mustard - former OSMF board chairperson. * Allen Gunn - Aspiration Tech * Maggie Cawley - Executive Director of OSM-US (OpenStreetMap Local Chapter in the US) * Tyler Radford - former Executive Director of Humanitarian OpenStreetMap Team Advisors were approved on 2022-05-23 and 2023-03-30 '''Ambassadors and other assistance''' Want to get involved? Be an Ambassador! For our fundraising campaigns, we engage OSM community members from around the world to promote and advocate for OSMF. These ambassadors rally support for the campaign in their local communities. We also engage with volunteers to help with various tasks, like design help with our donation site and other communication assets. \|- \|style="text-align: left; background: white;" \| <span style="color: black;"> '''Approved''' on 2023-06-08 with '''5 votes in favour''': <u>Mikel Maron</u>, <u>Guillaume Rischard</u>, <u>Roland Olbricht</u>, <u>Mateusz Konieczny</u>, <u>Sarah Hoffmann</u>.<br> ~~'''Did not pass''' on 2023-07-02 with '''4 against''':<br>~~ '''2 did not vote''': <u>Arnalie Vicario</u>, <u>Craig Allan</u>. ~~<u>Mateusz Konieczny</u><br>~~ \|- ~~''(as replaced by voting on a board meeting)''<br>~~ \| ''Circular by Mikel Maron''. <u>Craig Allan</u><br> ''(I like proper specifications for a big job like creating vector tiles. A work plan that exists in the absence of a specification kind of assumes an implied specification which is not written down anywhere and certainly not supported by Board and EWG and members. Big problems can happen in the future, the most disastrous of which is if Paul suddenly abandons the project and leaves with all of the specification in his head. We would have to start again from nothing. Can we talk about this.)''<br> \|} <u>Sarah Hoffmann</u><br> ''(The circular insufficiently defines the work outcome which is bound to lead to disagreements about when the proposal is finished. This does make uncertainty worse. On a technical note: this matter should not be decided via circular as it is not time-sensitive and board members have signaled a need for discussion.)''<br> <u>Mikel Maron</u><br> ''(I am not against this idea in principle but need to see more detail on what the scope of the days work on the plan will produce. Just a few bullets / questions to address.)''><br> ==== 2023/Res12 Update the Working Group Conflict of Interest policy to extend to moderators etc. ==== ~~'''2 in favour''':<br>~~ {\| class="wikitable" ~~<u>Roland Olbricht</u><br>~~ \|- ~~<u>Guillaume Rischard</u><br>~~ \| ''Update the [[Working_Group_Conflict_of_Interest_Policy\|Working Group Conflict of Interest policy]]to change the first sentence to state "By board decision, this document is used as the default Conflict of Interest policy for any Working Group, committee, special committee, similar OSM Foundation body, or moderators of an OSMF-hosted communications channel."'' ~~'''1 did not vote''':~~ \|- ~~<u>Arnalie Vicario</u>~~ \|style="text-align: left; background: white;" \| <span style="color: black;"> '''Approved''' on 2023-06-24 with '''3 votes in favour''': <u>Mikel Maron</u>, <u>Guillaume Rischard</u>, <u>Roland Olbricht</u><br> '''1 against''': <u>Craig Allan</u><br> ''(TEXT ISSUE:<br> ''The text itself refers only to Working Group Members. This contradicts the impact of the first sentence.''<br> ''My first choice is a re-edit to change the phrase 'Working Group member' throughout to 'member' and by that change we will fix that problem.''<br> ''My second choice is wording to say 'Working Group member' includes the other roles.''<br> ''PROCESS ISSUE''<br> ''I support Sarah. We should allow wider comments on the policy update. I'd like to see it circulated as a proposed Board resolution.)''<br> '''2 abstained''': <br> <u>Sarah Hoffmann</u><br>''(I disagree on procedure here. This should be put before the moderators who are affected by this, at least for information, before a board vote on it is started.)''<br> <u>Arnalie Vicario</u><br> ''(Agree with Sarah. The previous procedure included consulting with WGs. This should be discussed with the moderators as well before board vote.''<br> ''"The board on 2020-05 [[Board/Minutes/2020-05#2020.2FRes19_Adopt_Conflict_of_Interest_Policy\|adopted]] the following [https://wiki.osmfoundation.org/w/index.php?title=Conflict_of_Interest_Policy&oldid=7120 Conflict of Interest Policy] and [[Board/Minutes/2020-05#Voting\|decided]] to consult the [[Working_Groups\|Working Groups]] (WGs) if there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.")''<br> '''1 did not vote''': <u>Mateusz Konieczny</u><br> \|- \| ''Circular by Guillaume Rischard''. \|} ''Note: [https://wiki.osmfoundation.org/w/index.php?title=Working_Group_Conflict_of_Interest_Policy&oldid=8653 Policy as on 2023-06-17] (link for future comparisons).'' '''''Note:''' This circular was running during the <u>June</u> board meeting. While the circular closed after the June board meeting, please note that '''the board considers the [[Board/Minutes/2023-06#Vote:_earmark_a_budget_of_EUR_2,000_for_a_Vector_Tile_rendering_stack_proposal_by_Paul_Norman\|decision taken during the June meeting with a board vote]] to supercede the circular decision'''. An amendment to the board rules of order will be proposed during the [[Board/Minutes/2023-07\|July board meeting]].'' ==== 2023/~~Res16~~Res13 Approve active contributor membership application #~~2023071310000115~~2023061510000042 ==== {\| class="wikitable" \|- \|- \|style="text-align: left; background: white;" \| <span style="color: black;"> '''Did not pass''' on 2023-06-27 with '''2 against''':<br> '''Unanimously approved''' on 2023-07-22 with '''7 votes in favour''': <u>Mikel Maron</u>, <u>Guillaume Rischard</u>, <u>Roland Olbricht</u>, <u>Mateusz Konieczny</u>, <u>Sarah Hoffmann</u>,<u>Arnalie Vicario</u> ''([the candidate] is an example of a rockstar contributor who’s actively participating in working groups and indirect mapping volunteering that helps osm work!)'', <u>Craig Allan</u> ''([candidate]'s contribution has been enormous. This application is exactly why contributions other than mapping are accepted by this process for membership of the OSMF. I am honoured to vote Yes on this application)''. <u>Sarah Hoffmann</u><br> ''(A perfect candidate for the 42 day mapping active contribution. Disagreement is only for contribution based on non-mapping activities.)''<br> <u>Arnalie Vicario</u><br> ''(mapping days - can reapply until 42days have been reached''<br> ''project - would appreciate more documentation/details about the project. Once this is provided, it may support their application even with less than 42 mapping days.)''<br> '''4 abstained''':<br> <u>Roland Olbricht</u><br> <u>Mikel Maron</u><br> ''(I'm abstaining. They are very much on track to reach 42 days which would make approval automatic.)''<br> <u>Mateusz Konieczny</u> ''<br> ''(Thanks for your mapping activity so far! For the application here:''<br> ''1) there is no clear verifiable info about activity other then editing''<br> ''2) editing will give automatic approval soon)''<br> <u>Craig Allan</u><br> ''(The applicant has put in a lot of work recently. They will reach 42 days in about 3-4 weeks at the current rate. At which point membership is automatic. There is no evidence of other work, organising the community etc, which would warrant early membership.)''<br> '''1 did not vote''': <u>Guillaume Rischard</u> \|- \| ''Application initially processed by the [[Membership_Working_Group\|Membership Working Group]]''. \|} ==== 2023/Res14 For facilitating 2022 and 2023 Screen to Screen Sessions, compensate Allen Gunn $4,000 ==== ~~==== Comments on circulars ====~~ {\| class="wikitable" * 2023/Res10 Agreed to match inflation for Grant Slater's salary. \|- * 2023/Res11 The changes to Finance Committee structure have been discussed in a previous board meeting. \|style="text-align: left; background: white;" \| <span style="color: black;"> * 2023/Res12 The Working Group Conflict of Interest policy now applies to moderators and it was discussed with moderators before being put to a vote. '''Unanimously approved''' on 2023-06-28 with '''7 votes in favour''': <u>Roland Olbricht</u>, <u>Arnalie Vicario</u>, <u>Guillaume Rischard</u>, <u>Sarah Hoffmann</u>, <u>Mikel Maron</u>, <u>Mateusz Konieczny</u> ''(though doing it in the proper order (before job was done, not after it) would be preferable and more clear. In this case I would agree that it is a good idea, but it could be worse, risky and more complicated if that would not apply)'', <u>Craig Allan</u> ''(Ok. We can do that. It is a little confusing having someone working apparently pro-bono and then being given a gratuity in appreciation. But this is not the place to discuss that. We can pick it up later.)'' \|- \| ''Circular by Mikel Maron''. \|} ''Notes:''<br> ''- [[Board/Minutes/2023-06-S2S\|2023-06 screen-to-screen meeting]]''<br> ''- [[Board/Minutes/2023-03-S2S\|2023-03 screen-to-screen meeting]]''<br> ''- [[Board/Minutes/2022-02-S2S\|2022-02 screen-to-screen meeting]] (2-day session)''<br> ''- [[Contractors_and_employees#Recurring_individual_contractors\|Recurring individual contractors]]'' === '''Action item updates''' === {\| class="wikitable"