Finance Committee/Minutes/2024-06-19

From OpenStreetMap Foundation

Minutes of the Finance Committee held on 19 June 2024.

Administrative Matters

Present

  • Craig Allan, OSMF Board,
  • Harrison Devine, Fundraising Advisor
  • Roland Olbricht, OSMF Board

Apologies

  • Dani Waltersdorfer, Board, observer.

Approval of Minutes

The minutes of 05 June 2024 were reviewed and approved without amendment.

Fundraising Sub Committee

Fundraising Advisors

  • Identify and ask OSM-US representative: Harrison will liaise with his OSM-US Board members with a view to him taking this post. Issue remains open.
  • Identify and ask HOT representative: Mikel will contact the HOT team and see if there is a person who can take on the work. Mikel not present so no update. Issue remains open.
  • Discussion on including OSM-FR and FOSSGIS in Fundraising discussions. Craig to approach OSM-FR and Roland to approach FOSSGIS. Both tasks report no progress. Issue remains open.

Benevity

Craig advises that he is still working with Benevity to register OSM Foundation. Emails are being exchanged. The issue is active but not concluded. The issue remains open.

Open Technology Fund Funding Application.

Roland advised the meeting that there is no update on the progress of our application. The issue remains open.

Meta

Roland: There has been no activity in the last week. The issue remains open.

Grants and Foundations

Craig has made one more pass at writing the Grants and Foundations part of the fundraising policy and guidelines document. The issue remains open.

Fundraising Plan

Draft fundraising plan: Located at Plan. Assigned to Craig.

Discussion: Craig looked at Charity Navigator. It only serves 501(c)(3) organisations, but provides useful guidelines on motivating for funds. Craig will incorporate elements of this site into the draft fundraising plan. Work continues on the plan. The issue remains open.

Using CiviCRM

Capturing Corporates to CiviCRM - A planning document for the process needed. Craig still learning CiviCRM.

No progress recorded in the last week. Issue stays open.

20th Birthday Events

Communications is leading on building a 20th birthday website. There will be a fundraising component to the communications and an opportunity to follow up with our funders. Mikel was not present, so no further information. The issue remains open.

Accounting Sub-Committee

Responsiveness of the Monthly Reports

Harrison is working on optimising accounting processes to ensure that the previous month's accounts can be presented to the Board monthly meetings. Work is proceeding. The issue stays open.

Funds Expected but not yet received

We will keep the item "Planning for income and expenditure" on the agenda. See more details in the minutes for 5 June 2024. Issue stays open.

Reflecting Committed funds

We will keep the item for reporting on "Committed Funds" on the agenda. This is a future project so no progress yet. The issue stays open

Invoices expected but not received

This is a future project. See full details in the June 5th Minutes. The issue stays open.

Report to the Advisory Board

We should work to improve our reports to the Advisory Board. A review and planning document is needed. Item is unassigned. Issue stays open.

AOB

Nothing was raised under "Any Other Business".

Next Meeting

26 June 2024, 20:00 UTC, Venue: Finance Meeting Room

ENDS

Minutes prepared by Craig Allan 26 June 2024

Retrieved from "https://osmfoundation.org/w/index.php?title=Finance_Committee/Minutes/2024-06-19&oldid=12783"