CWG meeting 2011-12-05

Communication Working Group meeting on 5th December 2011

Attendees

Richard Weait
Richard Fairhurst
Harry Wood
Jonathan Bennett
Henk Hoff

Topics

budget and 1k petty cash
analytics. google and piwik
blog translations and recruiting translators
ongoing fund-raiser translations
harry stepping down from Management Team

Actions

Richard W to set up Eugene for russian translating of the wordpress blog
Henk to look at recruiting translators using wiki lists and OSMF membership
everyone to continue promoting fund-raiser
everyone to think about press contacts and help add to the list
Jonathan (ongoing) think-up dashboard hosting.

IRC log

20:48 toffehoff [~toffehoff@82.74.71.93] entered the room.
20:51 JonathanB [~jono@host86-190-88-134.wlms-broadband.com] entered the room.
20:52 JonathanB Nearly that time? Better go get a drink.
20:58 rweait1 [~nerd@bas10-toronto01-1096691757.dsl.bell.ca] entered the room.
20:58 rweait1 cwg coming up?
20:59 toffehoff think it is....
21:00 RichardF puts kettle on
21:00 rweait1 Ah, yes. An email from harry-wood moments ago. :-)
21:01 harry-wood hello
21:01 rweait1 Hello
21:02 rweait1 Shall we approve the previous minutes?
21:02 harry-wood I just edited the read through previous minutes (IRC log) and added actions
21:02 harry-wood http://www.osmfoundation.org/wiki/CWG_meeting_2011-11-28
21:04 toffehoff Happy to propose or second the minutes.
21:04 rweait1 I can't as I was away.
21:04 harry-wood I second them
21:04 rweait1 Okay, any updates on actions from last week?
21:05 rweait1 (No objections to the minutes, I presume. Let us know, otherwise)
21:05 toffehoff Still working on getting my thoughts on paper....
21:05 JonathanB I haven't spoken further to Tom Hughes yet...
21:05 harry-wood We launched the fund-raiser
21:05 rweait1 Bravo Harry-wood, up over 30% I think?
21:06 harry-wood I failed to attend to attend the management team on Wednesday because I got confused and thought it was at 21:00
21:06 toffehoff getting to 40%
21:06 RichardF excellent
21:06 rweait1 I was at MT for LWG. as far as CWG goes, they want a budget from us.
21:06 toffehoff RichardW and I were there....
21:06 rweait1 And I see that is already on the list of topics.
21:07 rweait1 And we've offered to be all communicat-y for other WGs looking to talk about their successes.
21:07 rweait1 Do we think we need anything more than our 1k petty cash?
21:08 RichardF I think we decided last week that we didn't
21:08 JonathanB I don't think we have any definite needs that we could express at this point.
21:08 rweait1 Shall we call that "our budget" and advise MT?
21:08 RichardF yes, I'm good with that
21:08 harry-wood do we get 1k petty cash anyway?
21:08 toffehoff ye
21:08 toffehoff s
21:09 harry-wood should be plenty to keep us going with any little things that come up
21:09 rweait1 Anybody against the 1k petty cash plan?
21:09 toffehoff (to harry-wood's question)
21:09 rweait1 Somebody to write that up for MT?
21:09 toffehoff What's the 1k petty cash plan?
21:10 toffehoff Like in: that should do it, or is there some plan?
21:10 rweait1 That should do.
21:10 toffehoff ok
21:10 rweait1 Not sure what we'll do with it.
21:10 rweait1 :-)
21:10 toffehoff Like I said last week, I'm writing some thoughts down.
21:10 toffehoff But until then.
21:10 toffehoff ok
21:11 toffehoff (so it's up to me to bring it up again ;-) )
21:11 rweait1 Shall we wait another week then for your thoughts? No reason to rush you.
21:11 harry-wood do you want to give us a little preview of your thoughts?
21:11 harry-wood :-)
21:11 toffehoff Just quick....
21:11 toffehoff Trying to identify our main channels we want to communicate with
21:12 toffehoff To who we want to communicate with
21:12 toffehoff There are different groups of people with different info-needs
21:12 toffehoff Explore other ways of communicating (video-items, etc)
21:13 toffehoff Trying to get some marking campaigns (guerilla marketing and such)
21:13 JonathanB Hell, if we think it'll fly we can find a video producer to work with us.
21:13 RichardF or a gorilla
21:13 toffehoff that sort of things.
21:14 JonathanB I thought they just played drums?
21:14 toffehoff Don't need to do it all, but try to explore different ideas and see if it works.
21:14 rweait1 So you'll have your thoughts for discussion fo next meeting Henk, or would you like more time than that?
21:14 toffehoff And if it works, we could try and beef it up (like with a video producer).
21:15 toffehoff Let me try and have something ready for next week.
21:15 toffehoff That gives me deadline.
21:15 toffehoff to work with.
21:15 rweait1 Cool. So we'll hold off about the budget oending that.
21:15 rweait1 pending.
21:15 toffehoff okidoki
21:15 rweait1 JonathanB - Thinkup is pending?
21:16 JonathanB rweait1: Yeah, just need to find when TomH has some time to chat
21:16 rweait1 No problem.
21:16 rweait1 Think you can get him this week?
21:17 JonathanB I'll try my best
21:17 rweait1 I see that analytics is on me. iirc we have piwik on the rest of the site. I'd prefer to unify with piwik, rather than split piwik / G-analytics.
21:18 rweait1 How about if I ask TomH about that and see if it fits his requirements?
21:18 toffehoff I have access to piwik as well now. Looks very promising.
21:18 toffehoff I'm happy with sticking with piwik for now.
21:19 harry-wood rweait1: I was wondering though how the g-analytics are looking
21:19 harry-wood (those that we already have)
21:19 harry-wood You remember how to log in?
21:19 rweait1 I had a quick look two weeks ago iirc. and nothing jumped out as frightening.
21:20 toffehoff talking about piwik: could we add other websites of us as well?
21:20 toffehoff Like the osmfoundation.org
21:20 RichardF yes, you can add any number of sites to piwik
21:20 rweait1 sadly the whole logging in to multiple g-services is a dogs breakfast, and I'm not anxious to do that again.
21:20 rweait1 toffehoff: that's what I'm suggesting.
21:20 RichardF you just create a new site within piwik, and paste the JS include onto each page of the new site, which includes a unique site code
21:20 rweait1 No need for piwik AND G-analytics.
21:20 RichardF did exactly that today for a work website so can remember :)
21:21 toffehoff rweait1: didn't know for sure what you meant with unifying.
21:21 rweait1 So as long as it is fine with TomH, and I'll ask that, then everybody can have a look at performance of osmfoundation and odm.org, etc.
21:22 toffehoff cool
21:22 rweait1 OpenGeoData too, once it is in...
21:22 rweait1 Okay, anything else on analytics?
21:22 toffehoff so, that's on you to handle it?
21:22 rweait1 unless we have another suggestion or guidance?
21:23 toffehoff No, just checking ;-)
21:23 rweait1 Okay. Fund raising!
21:23 rweait1 Yay, Team!
21:23 harry-wood Fund raising going OK, but no big corporate donations
21:23 toffehoff Great work Harry (and Grant) in making it all happen!
21:24 rweait1 have we hit all the social media? I did FB and osm-us FB
21:24 JonathanB I did G+
21:24 RichardF and I did Twitter
21:24 toffehoff osmf-announce went out today
21:24 rweait1 osmfoundation and opengeodata are done.
21:24 harry-wood german translation on the blog
21:24 JonathanB Oh yes, I did announce as well
21:25 harry-wood Daniel B didn't translate to french yet.
21:25 harry-wood rweait1: you mentioned Eugene could do a russian translation
21:25 rweait1 (We need an account for Eugene to do Russian translations.)
21:25 rweait1 Yes.
21:25 toffehoff which brings me to: who do we have as translators?
21:25 harry-wood We have one german translator and one french translator
21:26 toffehoff ok.
21:26 toffehoff Which languages are we really looking for?
21:26 toffehoff Japanees?
21:26 harry-wood they're not all that quick at doing it. Not sure if it's a very rewarding job
21:26 rweait1 Any for which we can get reliable trasnaltions?
21:26 rweait1 Our top six or sever would be fantastic.
21:27 rweait1 that we have three now is good.
21:27 harry-wood I think we could do with having more translators for germand & french as well as other languages
21:27 harry-wood not sure if we need to vet people or how we can
21:27 rweait1 Indeed. Share the load.
21:28 rweait1 If only we had some WG or board members with multiple languages ...
21:28 toffehoff besides the problem of getting people: which languages would we be interested in?
21:28 toffehoff :-)
21:28 rweait1 en, fr, de, es, nl, ru, pt, ...
21:29 toffehoff pt?
21:29 harry-wood well the blog functions as a promotion thing for OSM, but also a channel to inform the existing community.
21:29 toffehoff being?
21:29 rweait1 or pt-br
21:29 rweait1 Portuguese?
21:29 toffehoff ok
21:29 toffehoff I could ping Ivan for the es
21:29 harry-wood should follow existing trends in the community, which happily should be the easiest thing recruitment-wise
21:30 toffehoff I also know someone who is pretty good in Dutch.
21:30 rweait1 Excellent.
21:30 rweait1 Introduce us?
21:30 rweait1 :-)
21:30 harry-wood hehehe
21:30 rweait1 We moved away from fundraising to language.
21:30 rweait1 do we need to do anything with the fundraising right now?
21:31 rweait1 What should we prepare to do shortly?
21:31 harry-wood We're still within a window of opportunity where this is a news story
21:31 harry-wood could try to get it into the press
21:32 JonathanB It's been picked up by Heise today, so there may be some secondary coverage because of that.
21:32 rweait1 let's talk about our press list in a bit.
21:32 rweait1 NIce to get Heise.
21:32 RichardF yep.
21:32 toffehoff +1
21:33 rweait1 harry-wood, anything you want us to do?
21:33 toffehoff I've put some names on our press list.
21:33 harry-wood cool
21:33 harry-wood let's all try to add some more I guess
21:34 toffehoff Not sure if they are the right people for a fund-raiser press release.
21:35 rweait1 Okay are we done with the fund raising for today?
21:35 harry-wood I have no time to work on it still
21:35 harry-wood but I think it's a good thing to blast out on any channels we can think of
21:36 rweait1 I put it on reddit the other day as well.
21:36 harry-wood Good idea. Anything you can think of like that
21:36 rweait1 could probably use some upvotes from the reddit.com/r/openstreetmap visitors
21:36 toffehoff Put the links in the press list
21:37 rweait1 okay press list. have we an announce list for press only or somehting?
21:37 rweait1 Or are we just putting them on the wiki for everybody to mail when they please?
21:38 rweait1 I think a press mailing list (outgoing) is a good idea.
21:38 toffehoff Some of the names I've put on the list are not for public use.
21:38 harry-wood well the list we have is a google spreadsheet
21:38 harry-wood shared edit access by link
21:39 rweait1 okay, how do we USE it though. not copy paste from Google, surely?
21:39 RichardF that's how I'd do it!
21:39 harry-wood need to build the list a bit more first, but I would've thought we use it be going down the list firing emails at all of them
21:39 harry-wood (or following other contact links)
21:40 rweait1 okay. I've got two more for the list. I'll add them this week.
21:41 harry-wood but certainly publications will be a more natural target for certain news stories
21:41 harry-wood I mean 'certain publications'
21:42 harry-wood we can do more targeted releases
21:42 toffehoff I'll try to ping the reporter of the WSJ to see what they're interested in.
21:43 harry-wood we discussed the idea of giving some people a quarterly report of some kind
21:43 harry-wood that could be noted on the spreadsheet too I guess
21:44 rweait1 Are we going to take on that quarterly newsletter / report as a task for CWG as well?
21:44 toffehoff Some magazines also accept an article that is written by a "guest" autor.
21:44 RichardF yep, IIRC Directions Magazine were up for that
21:44 RichardF really it would be good to get more volunteers for that. So, for example, DIrections would need GIS-friendly stories
21:44 RichardF so we could do with someone who knows about GIS stuff to write that
21:45 rweait1 looks towards ToeBee. :-)
21:45 RichardF good plan!
21:45 rweait1 I'll ask him
21:46 rweait1 So tasks for our press list: Find More members for the List!
21:46 rweait1 anything else?
21:47 rweait1 Then we'll move on to languages, since that keeps coming up.
21:47 rweait1 We want to do more languages on the blog, but we are falling short of volunteers and / or process,
21:48 rweait1 How to fix?
21:48 harry-wood You OK to set up Eugene to start the russian translations?
21:48 harry-wood get him to do the about page first
21:48 rweait1 He seems happy to do it. I'll try to add the account and scream ifI need help.
21:48 toffehoff cool
21:49 rweait1 What else? Do we want to commit to Dutch as well?
21:50 rweait1 Perhaps we should aim for three translators per language? (But frankly I had trouble finding one to agree for french and Russian.
21:50 toffehoff We could, but as you all know, they do understand English very well.
21:50 harry-wood If I had time to take any actions… my idea to find translators would be to look through the active wiki translators, and try to cross-correlate with people with an OSMF banner
21:50 rweait1 Excellent.
21:50 rweait1 RichardF, want to take that as a task for next week?
21:50 harry-wood though not many people have the user page banner. A wider net would be to have the list of OSMF members
21:51 toffehoff Where's the list of active wiki translators?
21:51 toffehoff I can match them with the membership list.
21:51 harry-wood there isn't a list. It would a manual process to figure out who they are
21:52 toffehoff O joy.
21:52 rweait1 ;-) but thank you fo volunteering. :-)
21:52 toffehoff I can give it a start.
21:52 rweait1 With that settled, anything else before we break for the week?
21:53 harry-wood there are some listing mechanisms.. e.g. language userboxes (scroll to the bottom of my page: http://wiki.openstreetmap.org/wiki/User:Harry_Wood )
21:53 harry-wood but that's not a list of active wiki translators
21:53 toffehoff thanks harry.
21:53 toffehoff It's a start
21:54 toffehoff So, first looking at the six languages mentioned above?
21:54 rweait1 so far we have one translator each for French and german, and a new one to start on Russian
21:54 rweait1 so Spanish, Dutch, Italian
21:55 rweait1 are all in the top six as well
21:55 toffehoff ok
21:55 rweait1 and we have too many American-speakers plus plenty of real English.
21:56 toffehoff And don't forget our Australian friends
21:56 rweait1 it would be SUPER AWESOME to get Japanese, Hindi, or Chinese on the list.
21:56 JonathanB I'd suggest Chris Osborne for Japanese, but he's a bit busy right now.
21:56 harry-wood hehehe
21:57 harry-wood A key problem though is what's the motivation for blog translators
21:57 harry-wood it's hard work
21:57 toffehoff I can check with whats-his-name a German guy who lives in Japan.
21:57 toffehoff if he knows some people.
21:57 rweait1 Daniel ... ?
21:57 toffehoff Yes, that's the one.
21:57 harry-wood we need more translators so that its less hard work…. but maybe also thank them more publicly somehow
21:57 rweait1 Motivation? "reach out to the rest of your local community"
21:58 rweait1 It easier than writing the article yourself
21:58 rweait1 Absolutely thank them.
21:58 rweait1 Thank you, translators!
21:58 toffehoff I'll also check with the people who want to set up a local chapter.
21:58 rweait1 Perhaps they are "Foreign Correspondents"?
21:58 toffehoff Mucho Gracias
21:59 harry-wood yeah. I suppose maybe "hard work" is the wrong way to put it. It's hard and rather tedious work
21:59 toffehoff (or something like that)
21:59 rweait1 A, I have a budget idea. Henk I'll email you.
21:59 toffehoff :-)
21:59 rweait1 So are we all done for now.
21:59 rweait1 Next week same time?
21:59 rweait1 15 secdonds...
21:59 JonathanB Yep
21:59 rweait1 Excellent.
21:59 rweait1 Bye
22:00 toffehoff Bye
22:00 rweait1 With one second to spare. :-)
22:00 toffehoff btw: I might be a little late next week....
22:00 harry-wood there was one other thing I wanted to talk about
22:00 rweait1 Maybe email your budget thoughts in advance?
22:00 rweait1 Harry-wood go ahead.
22:00 harry-wood I need to step down as the nominated management team representative
22:01 harry-wood one too many meetings
22:01 rweait1 Okay, thanks for serving in that capacity.
22:01 rweait1 Volunteers?
22:01 harry-wood I support Management Team, and I think it's important, but… I need to re-claim some time somewhere
22:01 rweait1 next MT is in 9 days time, I think?
22:01 toffehoff Next wednesday, yes.
22:02 toffehoff next week i mean
22:02 rweait1 okay, will vote on who will volunteer next meeting. "Don't be late." :-)
22:02 toffehoff dec 14th
22:02 harry-wood hehehe
22:02 harry-wood OK. Let's talk about it next time
22:02 rweait1 And really, thank you harry-wood.
22:02 RichardF +1.
22:02 toffehoff +1
22:03 rweait1 Good night all. Off to face rush-hour. :-(
22:03 harry-wood see you next time
22:03 harry-wood (I'll paste in the IRC log)
22:03 toffehoff rush-hour? at 11pm?