Board Meeting Minutes 2014-08-05

From OpenStreetMap Foundation

Minutes of the

OpenStreetMap Foundation Board Meeting (Telephone Conference)

on 5 August 2014 at 20:00 GMT / 21:00 BST / 22:00 CEST


Board members:

  • Kate Chapman
  • Henk Hoff
  • Simon Poole (chairing)
  • Frederik Ramm (minutes)

Not Present:

  • Matt Amos
  • Oliver Kühn
  • Dermot McNally


  • Steve Coast (Chairman Emeritus)
  • Michael Collinson (Chair of Management Team)


Previous Minutes


unanimously approved by 2 votes (Kate and Henk abstain due to not being present last time)

Circular Resolutions

Circular Resolution 2014/04 - Endorsement of LWG community guidelines - was accepted on 06 June with 5 votes in favour. The text of the resolution was:

The board endorses the following five community guidelines that LWG has authored with community involvement on interpretations of the ODbL license.

This endorsement finalizes the initial version of these documents; it does not imply that these cannot be updated and amended in the future, provided that fair and reasonable notice and consideration will be given to users relying on them.

Users who have issues with these guidelines and interpretations of the ODbL are encouraged to engage in discussion with LWG and work towards additional or updated guidelines.

Circular Resolution 2014/05 - Change of Rules of Order - was accepted on 06 June with 6 votes in favour. The text of the resolution was:

The OSMF Board Rules of Order are changed as follows.

In section 6 “Board Meetings”, insert before item 3 a new item:

"Board meetings are chaired by the chairperson of the board. During discussions of any items in which the chairperson is involved, the task of chairing that section of the meeting will be delegated by the chairperson to another board member."

Remaining items are to be renumbered accordingly.

1. Local Chapters Agreement

Local Chapters working group have approved the draft agreement in their meeting on 03 August (

The plan is to move that agreement to the OSMF web site and add small FAQ, then invite larger existing chapters to enter negotiations. Short list right now: Italy, France, Japan, US, HOT plus probably a few others.

The board notes that it should be always made obvious that OpenStreetMap is a globally independent project despite any fiscal sponsorship or co-operation at a local level.

Resolution: The board thanks the LCWG for its work and intends to use the document as recommended. After consultation with the Management Team, the board authorizes Simon to start negotiations with the interested parties.

4 votes in favour.

2. Financials

Discussion of financials is difficult without the Treasurer present so postponed.


Board hears that the call for papers is to be published soon, with a deadline end of August. Location secured, Henk talking to sponsors. Behind schedule but not critical.

4. Membership fee tiers

Moved to next meeting. We’ll try to give ample space to this topic at the next meeting, including discussion of different tiers for corporate members. We plan to create a proposal for the AGM in Buenos Aires.

Next Meeting

To be determined by Doodle poll.

Meeting End

23:15 CEST.